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Home My WebLink AboutPR 21255: 8TH AVENUE IMPROVEMENT PROJECT, CHANGE ORDER NO. 1, CONTRACT WITH EXCAVATION & CONSTRUCITON, LLC City of 4 e)rt rl/rrr� _ www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: January 22,2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Alberto Elefano,P.E.,Public Works Director RE: P.R.21255: 8th Avenue Improvement Project from 32nd Street to the Deadend-Change Order No. 1 for the modification of existing paving and drainage that increases original contract amount by $23,092.00; Project No.: ST1P11. Introduction: The intent of this Agenda Item is to authorize the City Manager to execute Change Order No. 1 which increases the original contract amount by$23,092.00 to the new contract amount of$904,485.50 for the 8th Avenue Improvement Project from 32nd Street to the Deadend for the modification of existing paving and drainage. Background: Pursuant to Resolution no. 19-129,Excavation&Construction, LLC of Port Arthur,Texas was awarded the project for the 8th Avenue Project from 32nd Street to the Deadend. Change Order No. 1 has been submitted that increases original contract amount of $881,393.50 by $23,092.00 to the new contract amount of $904,485.50 for the modification of an existing junction box, installation of concrete storm grates and the relocation of meters. Budget Impact: Change Order No. I impacts funds in the Capital Improvement Account for the Street Maintenance and Repair, Account No. 307-1601-591.86-00. Project No. ST1P11. Recommendation: It is recommended that the City of Port Arthur City Council approve PR 21255 with Excavation & Construction, LLC of Port Arthur,Texas authorizing the City Manager to execute Change Order No. 1 increasing original contract amount of$881,393.50 by$23,092.00 to the new contract amount of$904,485.50 for the modification of an existing junction box, installation of concrete storm grates and the relocation of meters. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 PR No.21255 1/22/20 mje Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND EXCAVATION & CONSTRUCTION, LLC OF PORT ARTHUR, TEXAS FOR THE 8TH AVENUE IMPROVEMENT PROJECT FROM 32ND STREET TO THE DEADEND FOR ADDITIONAL PAVING AND DRAINAGE MODIFICATIONS THAT INCREASE THE CONTRACT AMOUNT BY $23,092.00 FROM THE ORIGINAL CONTRACT AMOUNT OF $881,393.50 TO THE NEW CONTRACT AMOUNT OF $904,485.50. FUNDING IS AVAILABLE IN THE CAPITAL IMPROVEMENTS STREET ACCOUNT NO. 307-1601-591.86-00. PROJECT NO. ST1P11. WHEREAS, pursuant to Resolution No. 19-129, the City of Port Arthur City Council awarded a contract for the 8th Avenue Improvement Project from 32nd Street to the Deadend to Excavation & Construction, LLC of Port Arthur, Texas with a projected budgetary impact of $881,393.50 and a term of 241 calendar days; and, WHEREAS, proposed Change Order No. 1 is submitted to the contract by Excavation & Construction, LLC of Port Arthur, Texas for the modification of the existing junction box, installation of concrete storm grates and the relocation of meters that increases the contract amount by $23,092.00 from the original contract amount of $881,393.50 to the new contract amount of $904,485.50; and, WHEREAS, approval of Change Order No. 1 is herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, PR No.21255 1/22/2020 mje Page 2 of 3 THAT, Change Order No. 1 is herein approved and the City Manager is authorized to execute said Change Order No. 1 to the contract between the City of Port Arthur and Excavation & Construction of Port Arthur, Texas; and THAT, Change Order No. 1, submitted by Excavation & Construction, LLC of Port Arthur, Texas will increase the contract amount by $23,092.00 from the original contract amount of $881,393.50 to the new contract amount of $904,485.50; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman "Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary PR No.21255 1/22/20 mje Page 3 of 3 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: V:4/e I / Valecia Tizeno Ron Burton City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: K Kandy Daniel Interim Director of Finance Alberto Elefano, P.E. Director of Public Works Cli on Williams, CPPB Purchasing Manager EXHIBIT A a,_ TBPE Firm No.F-5755 TBPLS Firm No.10123800 LA EF.0005711 aOUTTEX _ _ ____.... i/w G _. .� , 3737 Doctors Drive ,, Port Arthur,Texas 77642 I\ SURVEYORS&ENGINEERS s \ Office(409)983.2004 Fax(409)983.2005 / December 23, 2019 City of Port Arthur 444 4th Street Port Arthur, Texas 77640 Re: 8th Avenue (Res. 18-190) —Change Order No. 1 Water Service—This Change Order Item is for meter relocation to the property line. Existing meters are currently in the future ditch. Bid Item called for long side and short side service. In discussions with the water department during plan development it was assumed the City would relocate meters in right-of-way to near property line. Water Utilities say the Contractor is responsible for moving meters with their supervision. Drainage - Bob Hope side of 8th Avenue had grate inlets in the driveways at the ditch. In design it was decided that replacement of all of them was not necessary due to new road grades. Upon view a storm event in the field, it is important to add 2 new inlets and adjust an existing box. If you have any questions, please contact our office. Respectfully submitted, i �� `\ Je :is Mitcrel, P.E., RPLS CITY OF PORT ARTHUR DATE: December 20,2019 PROJECT: ST1P11-8th Avenue Improvement Project(32nd St.to South Dead End) OWNER: CITY OF PORT ARTHUR CONTRACTOR: Excavation&Construction,LLC CHANGE ORDER NO.: 91 THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: Add/Delete Construction Items and/or quantities to the Contract: Item Item Original New Unit No. Code Description Unit Amount Quantity Quantity Price PAVING AND DRAINAGE 4% 002 Remove&Modify Existing Junction Box EA 1 $2,500.00 $2,500.00 465 002 Install Pre-Cast Conrete Storm Grate Top EA 2 $4,800.00 $9,600.00 PAVING&DRAINAGE TOTAL AMOUNT ADDED $12,100.00 UTILITIES 07020 002 Relocate Water Meters to the Property Line EA - 12 $916.00 $10,992.00 UTILITIES TOTAL AMOUNT ADDED $10,992.00 CHANGE ORDER TOTAL AMOUNT ADDED $23,092.00 ORIGINAL CONTRACT AMOUNT: $881,393.50 NET FROM PREVIOUS CHANGE ORDERS: $881,393.50 TOTAL AMOUNT OF THIS CHANGE ORDER: $23,092.00 PERCENT OF THIS CHANGE ORDER: 2.62% TOTAL PERCENT CHANGE ORDER TO DATE: 2.62% NEW CONTRACT AMOUNT: $904,485.50 NO CALENDAR DAYS HAV BEEN ADDED IN THE CONTRA j BY THIS CHANGE ORDER 6...1.4.14 ACCEPTED BY: ,. .„ PREPARED '• loprz 1I• EXCAVATION&CONSTRUCTION .LC EM MITCHELL,P.E.,RPLS e CONTRACTOR SOU`EX S RVEYORS&ENGINEERS APPROVED BY: / J 0,7 DeWAYNE DAVIS,P.E. l y ALBERTO ELEFANO,P.E. CITY ENGINEER PUBLIC WORKS DIRECTOR ATTESTED BY: RON BURTON CLIFTON WILLIAMS,CPBB CITY MANAGER PURCHASING MANAGER