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Home My WebLink AboutPR 21256: SUNKEN COURT ROADWAY RECONSTRUCTION PROJECT, CONTRACT WITH EXCAVATION & CONSTRUCTION, LLC , _...... „..._._ 4 City of - ort rth uc _ Terns www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: January 22,2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Alberto Elefano, P.E., Public Works Director RE: P.R. 21256: Sunken Court Roadway Reconstruction Project from Twin City Highway to North Park Drive, Change Order No. 1 for removal and replacement of existing waterline that increases original contract amount by$41,225.48; Project No.: ST1P02. Introduction: The intent of this Agenda Item is to authorize the City Manager to execute Change Order No. 1 which increases the original contract amount by $41,225.48 to the new contract amount of$2,309,568.61 for the Sunken Court Reconstruction Project from Twin City Highway to North Park Drive. Background: Pursuant to Resolution No. 19-412,Excavation&Construction,LLC of Port Arthur,Texas was awarded the project for the Sunken Court Reconstruction Project from Twin City Highway to North Park Drive. Change Order No. 1 has been submitted that increases original contract amount of$2,268,343.13 by $41,225.48 to the new contract amount of$2,309,568.61 for the removal and replacement of an existing waterline. Budget Impact: Change Order No. 1 impacts funds in the Capital Improvement Account for the Street Maintenance and Repair,Account No. 307-1601-591.86-00. Project No. ST1 P02. Recommendation: It is recommended that the City of Port Arthur City Council approve PR 21256 with Excavation & Construction, LLC of Port Arthur, Texas authorizing the City Manager to execute Change Order No. 1 increasing the original contract amount of $2,268,343.13 by $41,225.48 to the new contract amount of $2,309,568.61 for the removal and replacement of an existing waterline. "Remember,we are here to serve the Citizens of Port Arthur" 444 4'h Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 PR No.21256 1/22/20 mje Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND EXCAVATION & CONSTRUCTION, LLC OF PORT ARTHUR, TEXAS FOR THE SUNKEN COURT ROADWAY RECONSTRUCTION PROJECT FROM TWIN CITY HIGHWAY TO NORTH PARK DRIVE FOR THE REMOVAL AND REPLACEMENT OF AN EXISTING WATER LINE THAT INCREASES THE CONTRACT AMOUNT BY $41,225.48 FROM THE ORIGINAL CONTRACT AMOUNT OF $2,268,343.13 TO THE NEW CONTRACT AMOUNT OF $2,309,568.61. FUNDING IS AVAILABLE IN THE CAPITAL IMPROVEMENTS STREET ACCOUNT NO. 307-1601-591.86-00. PROJECT NO. ST1P02. WHEREAS, pursuant to Resolution No. 19-412, the City of Port Arthur City Council awarded a contract for the Sunken Court Reconstruction Project from Twin City Highway to North Parke Drive to Excavation & Construction, LLC of Port Arthur, Texas with a projected budgetary impact of $2,268,343.13 and a term of 230 calendar days; and, WHEREAS, proposed Change Order No. 1 is submitted to the contract by Excavation & Construction, LLC of Port Arthur, Texas for the removal and replacement of an existing water line that increases the contract amount by $41,225.48 from the original contract amount of $2,268,343.13 to the new contract amount of $2,309,568.61; and, WHEREAS, approval of Change Order No. 1 is herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, PR No. 21256 1/22/2020 mje Page 2 of 3 THAT, Change Order No. 1 is herein approved and the City Manager is authorized to execute said Change Order No. 1 to the contract between the City of Port Arthur and Excavation & Construction of Port Arthur, Texas for the removal and replacement of an existing waterline; and THAT, Change Order No. 1, submitted by Excavation & Construction, LLC of Port Arthur, Texas will increase the contract amount by $41,225.48 from the original contract amount of $2,268,343.13 to the new contract amount of $2,309,568.61; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Council members: Noes: Thurman "Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary PR No.21256 1/22/20 mje Page 3 of 3 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: J7, • Valecia Tizeno Ron Burton City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: /<CA.7N-cdv )� Kandy Danil Interim Director of Finance Alberto Elefano, P.E. Director of Public Works 4Clifton Williams, CPPB Purchasing Manager EXHIBIT A I SPI ._ ... • 111 December 26, 2019 SCHAUMBURG POLK,INC, NGINEEHING:A BETTER FUTURE Mr. Alberto Elefano, P.E. 1 City of Port Arthur, Texas City Hall, 444 4'h Street Port Arthur, Texas 77460 Re: Sunken Court Roadway Reconstruction — Change Order No.1 Contract No. 19-239 Dear Mr. Elafano, Attached you will find Change Order No. 1 for the referenced project. Upon excavation I of the pavement along North Park at the intersection of Sunken Court the exposed existing waterline was cast iron with leaking joints and has insufficient cover. Upon meeting on the job site with PW-E and water utilities City personnel, it was agreed upon to remove and replace the existing waterline under the new concrete section along North Park. Including lowering the water line to have sufficient cover, thereby necessitating the installation of bends and replacing existing fire hydrant on the waterline. Also discussed at the same meeting was extending the concrete pavement, on the south side of North Park and Sunken Court to the flare end return of the school concrete drive onto North Park. Originally the concrete ended at the return of Sunken Court, thus putting the asphalt transition to the existing pavement on North Park ending in the middle of the school concrete drive. This change order reflects items added as well as items deducted to accomplish this work. If you have any questions or need any additional information, please do not hesitate to contact me at (409) 866-0341. Sincerely, SCHAUMBURG & POLK, INC. t4oy ZCJ4-4 -: .-.-..-..--r Troy Whitehead, P.E. Cc w/enclosures: 3 • 4 i 8865 College Street. Suite 100 I Beaumont, TX 77707 P: 409 866.0341 ( F: 409.866.0337 www.SPI-ENG.com ;.1 11 CITY OF PORT ARTHUR DATE: DECEMBER l8,2019 PROJECT: SUNKEN COURT ROADWAY RECONSTRUCTION OWNER: CITY OF PORT ARTHUR CONTRACTOR: EXCAVATORS AND CONSTRUCTORS,LLC. ' CHANGE ORDER NO.: III THE FOLLOWING CHANGES IN THE PLANS ANTI)/OR SPEGIB'ICAT,IOLgi3 i�aARE.REREBY MADE; Asim it Add/Delete Construction Items and/or quantities to the Contract: Item New Item Original! NOY I nit No. Item Code Description Unit !lilt.. Amount Quantity I Quantity P,ice PAVING AND DRAINAGE 1 DEDUCTION 3 247.001 6^Flexible Base SY 840 770.0 (70.0) 324.07 151,634.90) 6 340.001 2"HMAC Pavement TN 117 112 (5.0) 5287.50 (51,437.50) 7 529.001 Concrete Curb and Gutter for asphalt Transition LF 300 778.5 (21.5) $28.75 ($618.13) TOTAL AMOUNT DEDUCTED 153,7405.11 ADDITION 5 360.001 8"Thick Reinforced Portland Cement Concrete Pavement SY 9,426 9,490 64.0 582.26 55,264.64 15 666.002 Refectorized pavement markings LF 4,600 4,621 21.0 51.44 530.24 16 678.002 Pavement Surface Preparation LF 4,600 4,621 21.0 $0.58 $12.18 46 465.005 Adjust existing storm sewer inlet and grate EA - 1 2 2.0 $3500.00 $3,008.80 TOTAL AMOUNT ADDED 58.307.86 I"TII_I1 IES DEDUCTION 23 810.004 Connect to Existing Waterline EA 5 4 (1) 54.128.78 (54.120.78) TOTAL AMOUNT DEDUCTED (54.1211.781 ADDITION 22 808.002 Proposed Fire Hydrant Assembly EA 4 5 1.0 $5,851.95 55,851.95 42 810.004 Remove and Replace existing 8"D.1 waterline with 8"C900 CL150 PVC LF - 200 200.0 $132.03 526,406.00 43 811.004 Furnish and Install 8"AWWA Resilient Seat Cate Valve EA - 2 LO $2,394.00 54,788.00 44 811.005 Furnish and Install 8"AW WA 45 Degree Bends EA - 4 4.0 5662.76 $2,651.04 - 45 811.006 Furnish and Install 8^x 6"AWWA Tee EA - I 1.0 $1,090.73 $1,090.73 TOTAL AMOUNT ADDED 411 5 .787.72 s TOTAL AMOUNT DEDUCTED FROM CONTRACT (57,869.31) TOTAL AMOUNT ADDED TO CONTRACT 549,094.78 CHANGE ORDER TOTAL AMOUNT 541,225.48 ORIGINAL CONTRACT AMOUNT: 52,268 313.13 NET FROM PREVIOUS CHANGE ORDERS: $2,268,343.13 TOTAL AMOUNT OF THIS CHANGE ORDER: $41,225.48 PERCENT OF THIS CHANCE ORDER: 1.82% TOTAL PERCENT CHANGE ORDER TO DATE: I 82 NEW CONTRACT AMOUNT: 52,309,568.61 NO CALENDAR DAYS HAVE BEEN ADDED IN THE CONTRACT'BY TRIS:OHAN.E ORDER. , lfielf,M :A('('1,Pl I.D BY: r. / PREPARED BY: ��/ .. . � EXCA/V/ArTOORSS AND CONSTRUCTORS,LLC. ��SlICHAULMBBUURG&�POOL(K,INC. APPROVED BY: / DE AYN/.DAVIS P.E. "( ALBERTO ELEFANO,P.E. C ENGINEER PUBLIC WORKS DIRECTOR ATTESTED BY: RON BURTON CLIFTON WILLIAMS,CPBB CITY MANAGER