HomeMy WebLinkAboutPR 21242: JOINING SOUTHEAST TEXAS COOPERATIVE PURCHASING ORGANIZATION ADMINISTERED BY THE REGION 5 EDUCATION SERVICES CENTER (REGION 5 ESC) City of
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INTEROFFICE MEMORANDUM
Date: January 16, 2020
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Clifton Williams, Purchasing Manager
RE: PR 21242- Joining Southeast Texas Cooperative Purchasing Organization
administered by the Region 5 Education Services Center(Region 5 ESC)
Introduction:
The intent of this Agenda Item is to seek City Council's approval to enter the City of Port Arthur
into an Interlocal Agreement with Southeast Texas Cooperative Purchasing Organization
administered by Region 5 Education Service Center(Region 5 ESC) without formal bidding
pursuant to the authority granted by Chapter 791, Section 791.025 Government Code, V.T.C.A.
Background:
Regional education service centers were created by the state legislature in 1967 when it became
apparent that combining certain tasks common to each district would promote operational
efficiency and effectiveness. Region 5 Education Service Center began as a media center and has
grown through the years to currently more than seventy programs and services.
Cooperative buying can provide lower prices and better quality for school districts. Region 5
Education Service Center acts as the coordinator for this cooperative and facilitates the process
needed for it to be successful. Southeast Texas Purchasing Cooperative administered by Region 5
Education Service Center is a co-op that the City can benefit greatly by joining and purchasing
from.
Budget Impact:
$600 yearly Membership Fee—Funding is available 001-1033-515.21-00
Recommendation:
It is recommended that City Council adopt Proposed Resolution No. 21242, which authorizes City
Manager to enter into an Interlocal Agreement with Southeast Texas Cooperative Purchasing
Organization administered by Region 5 Education Service Center(Region 5 ESC)
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 21242
1/15/20 YSG
PAGE 1
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR TO
PARTICIPATE IN AN INTERLOCAL AGREEMENT FOR COOPERATIVE
PURCHASING WITH SOUTHEAST TEXAS PURCHASING COOPERATIVE
ADMINISTERED BY THE REGION 5 EDUCATION SERVICE CENTER
(REGION 5 ESC) LETTER IN THE ANNUAL AMOUNT OF$600;
FUNDING AVAILABLE IN ACCOUNT NO. 001-1033-515-21.00
WHEREAS, the City Council of the City of Port Arthur, Texas pursuant to the
authority granted by Chapter 791 Section 791.025 Government Code, V.T.C.A., as
amended, desires to participate in the described Local Government Purchasing
Cooperative— Southeast Texas Cooperative Purchasing Organization administered by the
Region 5 Education Service Center(Region 5 ESC)of Southeast Texas; and,
WHEREAS,the City Council is of the opinion that participation in this program
will be highly beneficial to taxpayers of this City, through the anticipated savings to be
realized: now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and
directed to execute on behalf of the City of Port Arthur an Interlocal Participation
Agreement, between the City and the Local Government Purchasing Cooperative—
Southeast Texas Cooperative Purchasing Organization administered by the Region 5
Education Service Center (Region 5 ESC), in substantially the same form as described in
Exhibit"A".
P.R. No. 21242
1/15/20 YSG
PAGE 2
THAT, the City Council of the City of Port Arthur requests that the Southeast
Texas Cooperative Purchasing Organization administered by the Region 5 Education
Service Center (Region 5 ESC) of Southeast Texas, include the City's desire to purchase
products from the annual contract currently available or that will be available through the
program; and that the City Manager or his designee, is authorized and directed to sign and
deliver all necessary requests and other documents in connection therewith for and on
behalf of the City of Port Arthur.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED, AND APPROVED,this day of January A. D., 2020
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor
Councilmembers:
NOES:
Thurman Bill Bartie, Mayor
P.R. No. 21242
1/15/20 YSG
PAGE 3
ATTEST:
Sherri Bellard, City Secretary
APPROVED TO FORM:
Valecia Tizeno, City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, City Manger
Kandy K. Dani s, Interim Director of Finance
j)IL,
Clifton Williams, CPPB, Purchasing Manager
EXHIBIT "A"
SOUTHEAST TEXAS
COOPERATIVE PURCHASING ORGANIZATION
LETTER OF COMMITMENT
The CITY OF PORT ARTHUR wishes to join the Southeast Texas Cooperative
Purchasing Organization(Coop). Region 5 ESC will conduct the bid process,
advertising, receiving samples, notifying members of items and bid prices, award the
bids and other activities as required to complete the bid process. The cost of belonging to
the Coop is$600.00 for which the CITY OF PORT ARTHUR will receive annual
catalog bids for any requested categories of products and services. Other items may be
selected for the bid process at the discretion of the Coop Steering Committee. As a
member of the Coop, the CITY OF PORT ARTHUR may designate one representative
who will serve on the Coop Steering Committee. The representative will be:
Name:
Title:
The Steering Committee will have the authority to make changes to the bid process and
to the categories of items to be bid by the Coop.
Authorized Name (typed)
Authorized Signature Date