HomeMy WebLinkAboutPR 21248: PHASE I, CONTRACT WITH ARCENEAUX WILSON AND COLE FOR THE PORT ACRES SUBDIVISION DRAINAGE \ (I,/ ,
City of
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: January 16, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, P.E., Director of Public Works
RE: P.R. 21248—Phase I Engineering and Design Contract with Arceneaux Wilson
and Cole for the Port Acres Subdivision Drainage. This is a HMGP (75%) and
CDBG-DR(25%) Funded Project. No City Funds.
Introduction:
The intent of this agenda is for City council to authorize the City Manager to enter into a(Phase
I)Engineering and Design Contract for Port Acres Subdivision Drainage for a Design Fee of not
to exceed $685,867.00.
Background:
The City of Port Arthur applied through the Hazard Mitigation Grant Program(HMGP) and
Community Development Block Grant—Disaster Recovery(CDBG-DR) and was awarded
funding for Phase I (Engineering and Design) for Port Acres Subdivision Drainage.
Budget Impact:
Funding is available in the HMGP Engineering Account No. 154-2300-901.53-00 and
CDBG-DR Engineering Account No. 148-2300-901.53-00 Project# DR1 P03, Port Acres
Subdivision Drainage.
Recommendation:
City Council to approve P. R. 21248 authorizing the City Manager to enter into a professional
services agreement with Arceneaux Wilson and Cole(AWC)of Port Arthur,Texas for the Phase
I Engineering and Design of Port Acres Subdivision Drainage.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4'h Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P.R. 21248
01/17/2020 ace
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN AGREEMENT BETWEEN THE CITY OF PORT ARTHUR AND
ARCENEAUX WILSON AND COLE OF PORT ARTHUR, TEXAS FOR
THE PORT ACRES SUBDIVISION DRAINAGE FOR A DESIGN FEE
NOT TO EXCEED $685,867.00. FUNDING IS AVAILABLE IN HMGP
ENGINEERING ACCOUNT NO. 154-2300-901.53-00 AND CDBG-DR
ENGINEERING ACCOUNT NO. 148-2300-901.53-00 PROJECT
#DR1P03. NO CITY FUNDS
WHEREAS, the City of Port Arthur obtained funding from Hazard Mitigation Grant
Program (HMGP) and Community Development Block Grant — Disaster Recovery (CDBG-
DR) to fund the following four (4) drainage projects: (1) El Vista Subdivision, (2) Port
Acres Drainage, (3) Lake Arthur Detention and (4) Stonegate Golf Course (Babe Zaharias
Golf Course); and,
WHEREAS, pursuant to Sections 252.021 and 252.042 of the Texas Local
Government Code, the City advertised a Notice for Request for Qualifications (RFQ) for
Engineering Services to design four (4) drainage projects on September 24, 2019 and
October 1, 2019; and,
WHEREAS, pursuant to Resolution No. 19-506 and in keeping with Section
252.042 of the Texas Local Government Code, the City Council authorized the City
Manager to negotiate a contract with Arceneaux Wilson and Cole of Port Arthur, Texas to
perform engineering services for the Port Acres Subdivision Drainage; and,
WHEREAS, pursuant to state law, the City Manager has negotiated a contract
price and it is recommended that the City Council approve a contract with Arceneaux
Wilson and Cole (AWC) for the Phase I Engineering and Design for the Port Acres
Subdivision Drainage for a design fee of not to exceed $685,867.00 as attached Exhibit
"A"; now therefore,
P. R. 21248
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the Mayor and City Manager are authorized to enter into an agreement
with Arceneaux Wilson and Cole (AWC) of Port Arthur, Texas in substantially the same
form attached hereto as Exhibit "A," for the Phase I Engineering and Design for the Port
Acres Subdivision Drainage for a design fee not to exceed $685,867.00, funding being
available in the HMGP Engineering Account No. 154-23-901.53-00 and CDBG-DR
Engineering Account No. 148-2300-901.53-00 Project No. DR1P03.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman "Bill" Bartle
Mayor
ATTEST:
Sherri Bellard
City Secretary
P.R. 21248
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
J4ii. (�
Valecia Tizeno Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
n
Kandy Da el
Interim Director of Finance
Alberto Elefano, P.E.
Director ofPublic Works
LL I /I ,
Clifton Williams, CPPB
Purchasing Manager
P. R. 21248
EXHIBIT A
WILL BE PRESENTED AT OR BEFORE
THE CITY COUNCIL MEETING