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Home My WebLink AboutPO 6818: APPROVING A PROPERTY DAMAGE SETTLEMENT IN THE AMOUNT OF $27,625.00 FOR DAMAGES TO CITY OF PORT ARTHUR EQUIPMENT SERVICES UNIT #2314 City of ort rthrrr Texas INTEROFFICE MEMORANDUM Office of Safety & Risk Management Date: January 25, 2020 To: Ron Burton, City Manager From: Trameka A. Williams, Director of Human Resources RE: A Resolution Approving a Property Damage Settlement in the Amount of$27,625.00 for Damages to City of Port Arthur Equipment Services Unit#2314 Nature of the request: On September 19, 2019, Equipment Services Unit #2314 was driven in high water damaging the engine in the unit. Staff Analysis, Considerations: The City has Physical Damage insurance coverage through Texas Municipal League Intergovernmental Risk Pool (TML) with a $2,500.00 deductible. TML has offered the City a settlement of $27,625.00, less the $2,500.00 deductible and less $2,100.00 for salvage, making the final settlement offer$23,025.00 (Exhibit"A" attached) Recommendation: I recommend approval of Proposed Ordinance No. 6818 authorizing the property damage settlement against TML for damage sustained to Equipment Services unit #2314 (2019 Ford Super Duty F350 XL). TML has offered to settle the claim for $27,625.00, less the $2,500.00 deductible and $2,100.00 for salvage, making the final settlement offer $23,025.00. This is considered a fair and reasonable settlement. Budget Considerations: The funds received will be deposited in the Miscellaneous Income/Insurance Proceeds account,#625-0000-369.85-00. "Remember we are here to serve the Citizens of Port Arthur" P.O. No. 6818 01/23/2020 TAW ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE THE SETTLEMENT OF AN AUTOMOBILE PHYSICAL DAMAGE CLAIM IN THE AMOUNT OF $27,625.00 MADE AGAINST TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL (TML) AS A RESULT OF THE PROPERTY DAMAGE TO PARKS MOBILE EQUIPMENT UNIT#2314 WHEREAS, on September 19, 2019, City of Port Arthur Parks Equipment Services Unit #2314 (2019 Ford Super Duty F350 XL)was damaged when it was driven in high water; and, WHEREAS, as a result of the damage, a claim was filed with the Texas Municipal League Intergovernmental Risk Pool (TML); and, WHEREAS, it has been determined that damages sustained by Equipment Services vehicle #2314 were in excess of the fair market value of the vehicle; and, WHEREAS, the TML has offered to settle the claim for $27,625.00, less the Automobile Physical Damage deductible amount of $2,500.00 and $2,100.00 for salvage, making the final settlement $23,025.00, which is considered a fair and reasonable settlement. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That, the facts and opinion in the preamble of this Ordinance are true and correct. Section 2. That, the City Manager is hereby authorized to execute settlement in the amount of $27,625.00, less the Automobile Physical Damage deductible amount of $2,500.00 and $2,100.00 for salvage, making the final settlement $23,025.00, for the claim against TML in substantially the same form as delineated in Exhibit"A" Section 3. That a copy of this Ordinance be spread upon the minutes of the City Council. P.O. No. 6818 01/23/2020 TAW Page 2 of 2 READ, ADOPTED, AND APPROVED this day of , AD, 2020, at a _ Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers NOES: Thurman "Bill" Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Val =f o, Ci Attorney APPROVED FOR ADMINISTRATION: Ron Burton, City Manager TML INTERGOVERNMENTAL RISK POOL WORKERS'COMPENSATION • PROPERTY • LIABILITY January 03, 2020 Elizabeth Diaz City of Port Arthur PO Box 1089 Port Arthur, TX 77641-1089 ^E: TMLIRP Fund Memb,,r: City of Port Arthur Date of Loss: September 19, 2019 TMLIRP Claim No: A00000000110322 VIN No: 1FDRF3G64KEE37180 Dear Elizabeth: Enclosed is TMLIRP check in the amount of $23,025.00 ($27,625.00 less $2,500.00 deductible less $2,100.00 salvage), as agreed for the above-referenced claim. Should you have any questions or concerns, please feel free to contact me. Sincerely, LION13.14eN Helen Brown Claims Specialist Texas Municipal League Intergovernmental Risk Pool Encl: Check, Estimate TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL P.O. Box 149194 • Austin,Texas 78714-9194 • www.tmlirp.org Date: 12/30/2019 12:31 AM Estimate ID: 0829120065 Estimate Version: 0 Committed Profile ID: * PDA TX- Heavy Quote ID: 60744303 ***Total Loss*** Property Damage Appraisers ( PDA Beaumont, TX Pier 1 Imports Building 100 Energy Way, Suite 1900, Fort Worth, TX 76102 (888) 626-0624 Fax: (800) 866-4732 Email: pdabeaumont@pdaorg.net *Not An Authorization For repair* Read disclaimers following appraisal calculations . This estimate has been prepared utilizing the Mitchell Medium/Heavy Duty Truck Database. Damage Assessed By: David Fuller Appraised For: Helen Brown Classification: Field Condition Code: AVERAGE Type of Loss: WATER Deductible: 2,500.00 File Number: 0829120065 Claim Number: AU110322 Mitchell Service: 911951 Description: 2019 Ford Super Duty F-350 XL Vehicle Production Date: 2/19 Body Style: 2D PkupReg 8' Bed 142" WB Drive Train: 6.7L Turbo Inj 8 Cyl Ds! 2WD VIN: 1FDRF3G64KEE37180 License: 1405388 TX OEM/ALT: A Parts Profile: Beaumont Parts Profile Version: 3 Color: WHITE Options: PASSENGER AIRBAG, POWER STEERING, AIR CONDITION,TILT STEERING COLUMN AM/FM STEREO, DRIVER AIRBAG, FRONT SIDE AIRBAG WITH HEAD PROTECTION ANTI-LOCK BRAKE SYS., TRACTION CONTROL, REARVIEW CAMERA TIRE INFLATION/PRESSURE MONITOR, TOW HITCH RECEIVER, TRIP COMPUTER FIRST ROW SPLIT BENCH SEAT, VINYL SEAT, SIDE AIRBAGS, AUTOMATIC HEADLIGHTS DAYTIME RUNNING LIGHTS, DRIVER SEAT WITH POWER LUMBAR SUPPORT Line Entry Labor Line Item Part Type/ Dollar Labor Item Number Type Operation Description Part Number Amount Units 1 100073 MCH REMOVE/INSTALL Engine &Trans Assy -M 13.2 2 900500 MCH* REMOVE/REPLACE 6.2L 8CYL DSL ENGINE ASSEMBLY 59G3D200FFA 12,459.00 * 8.3* 3 900500 MCH* REMOVE/REPLACE AUTOMATIC TRANSMISSION 6SPD Qual Recycled Part 5,500.00 * 7.1* 4 100730 MCH REMOVE/REPLACE Engine Timing Cover Gasket -M AA BC3Z6020F 11,51 5 100731 MCH REMOVE/REPLACE R Engine Cover Gasket -M AA BC3Z6020CA 4.10 6 100732 MCH REMOVE/REPLACE L Engine Cover Gasket -M AA BC3Z6020BA 3.41 7 100735 MCH REMOVE/REPLACE Engine Crankshaft Seal -M AA BC3Z6700A 18.16 8 100747 MCH REMOVE/REPLACE Trans Pan Gasket -M AABC3Z7A191B 37.71 9 100844 BDY REMOVE/REPLACE Air Cleaner Assembly HC3Z 9600 D 427.88 0.6 10 936010 ADD'L COST Detail/Cleanup 120.00 * 11 900500 MCH* REMOVE/REPLACE SERVICE TRANSMISSION Sublet 165.00 * 0.0* 12 933023 MCH ADD'L OPR Disconnect/Reconnect Computer(s) 1.0* 13 900500 MCH* REPAIR CLEAN AND INSPECT BRAKES Existing 1.0* ESTIMATE RECALL NUMBER: 12/30/2019 00:30:51 0829120065 Mitchell Data Version: OEM: DEC_19_V Alternate Parts: 12/29/2019 22:57:25 Copyright(C) 1994 - 2019 Mitchell International Page 1 of 4 Software Version: 7.1.238 All Rights Reserved Date Submitted to TMLIRP: 12/30/2019 09:30 AM Date: 12/30/2019 12:31 AM Estimate ID: 0829120065 Estimate Version: 0 Committed Profile ID: * PDA TX- Heavy Quote ID: 60744303 14 900500 MCH* REPAIR REGREASE AND REPLACE FLUIDS Recored 200.00 * 1.0* 15 900500 MCH* REPAIR DRAIN AND REFILL DIFERENTIAL FLUIDS Sublet 150.00 * 1.0* 16 900500 MCH* REPAIR LUBE OIL AND FILTER Sublet 35.00 * INC* * - Judgment Item KINSEL PARTS CENTER OEMD 3355 EASTEX FWY BEAUMONT TX 77706 (800) 323-4090 4 AA BC3Z6020F 11.51 5 AA BC3Z6020CA 4.10 6 AA BC3Z6020BA 3.41 7 AA BC3Z6700A 18.16 8 AABC3Z7A191B 37.71 Remarks ASSIGNMENT RECEIVED ON 12/22/19 AND INSPECTED ON 12/23/19 AND COMPLETED ON 12/29/19. WATER DAMAGE TO THE ENGINE AND ENGINE COMPARTMENT SUBMERGED AND DRIVEN IN HIGH WATER.VEHICLE WOULD NOT START OR RUN AND POSSIBLE WATER IN ENGINE AND TRANSMISSION. Estimate Totals Add'I Labor Sublet I. Labor Subtotals Units Rate Amount Amount Totals II. Part Replacement Summary Amount Body 0.6 85.00 0.00 0.00 51.00 T Taxable Parts 18,661.77 Mechanical 32.6 135.00 0.00 185.00 4,586.00 T Parts Adjustments 1,375.00 Taxable Labor 4,637.00 Non-Taxable Parts 165.00 Labor Summary 33.2 4,637.00 Total Replacement Parts Amount 20,201.77 III. Additional Costs Amount IV. Adjustments Amount Taxable Costs 120.00 Insurance Deductible 2,500.00- Total Additional Costs 120.00 Customer Responsibility 2,500.00- I. Total Labor: 4,637.00 II. Total Replacement Parts: 20,201.77 III. Total Additional Costs: 120.00 Gross Total: 24,958.77 ESTIMATE RECALL NUMBER: 12/30/2019 00:30:51 0829120065 Mitchell Data Version: OEM: DEC_19_V Alternate Parts: 12/29/2019 22:57:25 Copyright (C) 1994 - 2019 Mitchell International Page 2 of 4 Software Version: 7.1.238 All Rights Reserved Date Submitted to TMLIRP: 12/30/2019 09:30 AM Date: 12/30/2019 12:31 AM Estimate ID: 0829120065 Estimate Version: 0 Committed Profile ID: * PDA TX- Heavy Quote ID: 60744303 IV. Total Adjustments: 2,500.00- Net Total: 22,458.77 THIS ESTIMATE HAS BEEN PREPARED BASED ON THE USE OF REPLACEMENT PARTS SUPPLIED BY A SOURCE OTHER THAN THE MANUFACTURER OF YOUR MOTOR VEHICLE. WARRANTIES APPLICABLE TO THESE REPLACEMENT PARTS ARE PROVIDED BY THE MANUFACTURER OR DISTRIBUTOR OF THESE PARTS RATHER THAN THE MANUFACTURER OF YOUR VEHICLE. Point(s) of Impact 15 Total Loss (P), 16 Non-Collision (S) Insurance Co: TEXAS MUNICIPAL LEAGUE Address: PO BOX 149194 AUSTIN,TX 78714-9194 Work Phone: (800) 537-6655 Inspection Site: ENERGY COUNTRY SERVICE Address: 4545 N TWIN CITY HWY PORT ARTHUR,TX 77642 (409) 962-8383 Inspection Date: 12/23/2019 Body Shop: *TOTAL LOSS* ******************************Notice********************************** This is not an authorization for repair . All costs of repairs are the sole responsibility of the vehicle owner, who must authorize all repairs . Failure to deliver a copy of this appraisal to the repair shop by the vehicle owner may result in out of pocket expense to the vehicle owner . Providing a copy of this appraisal is not an acceptance of coverage or liability and all issues of coverage or liability are to be determined by the insurance carrier. ******************************Notice********************************** Deductibles may or may not be addressed or included in this appraisal. If applicable, the repairer should collect the deductible from the vehicle owner prior to the release of the repaired vehicle. ********************Supplement Procedure Noticek******************** It is the repairer ' s responsibility to send notification of the supplement via fax or email to PDA, including a statement whether the repairs have been halted on the vehicle. PDA will respond to your request within 24 hours . Please allow 48 hours to complete supplement processing from the date of request to ensure timely release of the vehicle. ********************************Notice******************************** This appraisal is subject to the complete review and approval by the assigning insurance company to assure accuracy, cost effectiveness, and that accepted industry repair standards are met. The insurance company listed has the right to accept or reject any part or all of this appraisal or make any changes they feel necessary. ESTIMATE RECALL NUMBER: 12/30/2019 00:30:51 0829120065 Mitchell Data Version: OEM: DEC_19_V Alternate Parts: 12/29/2019 22:57:25 Copyright (C) 1994 - 2019 Mitchell International Page 3 of 4 Software Version: 7.1.238 All Rights Reserved Date Submitted to TMLIRP: 12/30/2019 09:30 AM