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Home My WebLink AboutPR 21201: AGREEMENT WITH THE LABICHE ARCHITECTURAL GROUP, INC., REPAIRS TO ROSE HILL MANOR Memorandum City of Port Arthur, Texas Robert A. "Bob"Bowers Civic Center To: The Honorable Mayor and City Council Through: Harvey Robinson,City Manager From: Adam J Saunders,Civic Center Dir RE: Proposed Resolution No. 21201 At Rosehill Manor, much repair and maintenance are needed. Some repairs were done to windows, roof, chimney, etc. to stop water intrusion into the building. This work was designated as Phase I. Additional work is needed. Phase II will focus on exterior needs, mainly on the lower half of the exterior. In order to maintain the historical nature of the building, and to insure any possible future grants and/or tax credits are available, a plan for these repairs must be submitted for approval by the Texas Historical Commission. Labiche Architectural Group of Beaumont, Texas will provide the needed paperwork and drawings required, as well as walk this through the approval of the Commission. The cost of this is $26,000.00 plus reimbursables not to exceed$1500.00. ANALYSIS/CONSIDERATION: There are a lot of needed repairs at the building. There is money available in the Hotel Occupancy Tax fund to do a small portion of these repairs,which has been designated as Phase II. Any repairs done must be part of an approved plan submitted to the Texas Historical Commission. Doing this insures the City will be eligible for any future grants or tax credits we may pursue. Labiche Architectural Group has done a previous study and report on Rose Hill Manor, as well as Phase I repairs for water intrusion, so they are familiar with the building. They also have experience putting together the paper work, drawings, etc. needed. They also have experience dealing with the Texas Historical Commission, and getting their approval. RECOMMENDATION A resolution authorizing the City Manager to enter into an agreement with the Labiche Architectural Group, Inc. for the development of professional plans for repairs to Rose Hill Manor and submission to the Texas Historical Commission,as well as working with the Texas Historical Commission for approval, in the amount of$26,000.00 plus reimbursables not to exceed$1500.00. BUDGETARY AND FISCAL EFFECT Funds available in Hotel Occupancy Tax fund account #140-1405-551.59-00 Project#M97908 STAFFING EFFECT None P.R. No. 21201 12/04/19 AJS PAGE 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE LABICHE ARCHITECTURAL GROUP, INC. OF BEAUMONT, TEXAS FOR THE DEVELOPMENT OF PROFESSIONAL PLANS FOR REPAIRS TO ROSE HILL MANOR AND SUBMISSION TO THE TEXAS HISTORICAL COMMISSION, AS WELL AS WORKING WITH THE TEXAS HISTORICAL COMMISSION FOR APPROVAL, IN THE AMOUNT OF $26,000.00 PLUS REIMBURSABLES NOT TO EXCEED $1,500.00. FUNDS AVAILABLE IN HOTEL OCCUPANCY TAX FUND ACCOUNT NO. 140-1405-551.59-00 PROJECT #M97908. WHEREAS, Rose Hill Manor requires additional repairs; and WHEREAS, in order to insure any future grants or tax credits, it is prudent to develop professional plans for the repairs of Rose Hill Manor; and WHEREAS, LaBiche Architectural Group, Inc has done a previous study and report on Rose Hill Manor, as well as Phase I repairs for water intrusion, so they are familiar with the building; and WHEREAS, said plans must be submitted to the Texas Historical Commission for approval and assistance is needed for the approval; and WHEREAS,the Labiche Architectural Group, Inc. is qualified to perform a professional assessment, develop professional plans, submission of plans and assistance in the approval of plans from the Texas Historical Commission. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct. THAT,the City Manager is hereby authorized to enter into an agreement with the Labiche Architectural Group, Inc. to develop professional plans for repairs to Rose Hill Manor and submission to the Texas Historical Commission, as well as working with the Texas Historical Commission for approval, in substantially the same form as attached here to as Exhibit THAT,the funding for said agreement is $26,000.00 plus reimbursables not to exceed $1,500.00. P.R. No.21201 12/04/19 AJS PAGE 2 of 3 THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of February, 2020 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Councilmembers: NOES: Thurman"Bill" Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Valecia Tizeno, City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton. City Manager APPROVED AS TO FUND AVAILABILITY: Kandy Daniel Interim Director of Finance Clifton Williams, CPPB, Purchasing Manager EXHIBIT "A" The LaBiche ARCHITECTURAL GROUP, INC. Dohn H.LaBiche,FAIA Principal December 2,2019 Greg Wall,AIA Principal Mr.Adam Saunders 7999 Gladys,Suite 101 City of Port Arthur Beaumont,Texas 77706 3401 Culture Ctr.Dr. Fax:( 09)86(409)860-0197 Port Arthur,Texas 77642 Fax:(409)860-0198 www.labiche.com Project:Exterior Restorations to the Woodworth House (Rose Hill Manor) Re: Proposal for Architectural Services—Phase II ARCHITECTURE Dear Mr. Saunders, PROJECT CONSULTING We appreciate the opportunity to submit this proposal for Architectural Services PLANNING for the referenced project for your approval.The LaBiche Architectural Group, Inc. (hereinafter"Architect") shall provide to the City of Port Arthur(hereinafter "Client") the services described below for the compensation described below. INTERIOR DESIGN This proposal is based upon our experience with historic restoration to comply with The Texas Historical Commission standards,an onsite evaluation and review of your email dated October,8,2019.As part of our services,we will employ: Gerald Moorhead,Historical Consultant to assist with the Texas Historical Commission Antiquities Permit. PROJECT INFORMATION: The project,as we understand it,is an exterior restoration of the"Woodworth House"also known as"Rose Hill Manor"for compliance with the Texas Historical Commission Standards.As part of our services,our staff and consultants will visit the project site to verify existing conditions. SCOPE OF WORK: The Architect and the Architect's consultants shall perform those services described below: 1. Verify site conditions and document the following items of work: a. Repair/replace Rotten wood at eaves and soffit of porches and Porte Cochere. b. Repair/replace columns and capitals at porch and porte cochere. c. Repair/ replace balcony railings. 1 of 3 Architectural Proposal for The Woodworth House,Rose Hill Manor d. Paint all items mentioned above. 2. Prepare Construction Documents for items listed above and submit to the Texas Historical Commission for a Preservation Permit. 3. Prepare modifications to the Construction Documents to correspond to City's available funding upon approval of the construction budget 4. Assist Owner with bidding. 5. Provide Construction Observation for the project. 6. Terms and conditions for services shall be as outlined in AIA Owner/Architect Contract#B-101 2007. SCOPE OF WORK/PROBABLE COST OF CONSTRUCTION The following is a statement of probable cost which our proposal is based upon: Email dated October 8,2019 and attached stating the total project budget to be$260,000 induding fees and identified as: 1. Lead paint abatement $ 55,800 2. Architectural Fees $ 26,000 3. Construction $178,200 Total Budget $260,000 COMPENSATION: The scope of work outlined above will be performed for a fixed fee of Twenty-Six Thousand Dollars ($26,000.00) plus reimbursable expenses and distributed as follows: 0 Additional Services requested by Client will be charged hourly per the fee schedule attached. ❑Reimbursable expenses shall include all printing required for the project. Other expenses shall be approved by Owner prior to expenditures. Cost of reimbursable expenses shall be billed at 1.25 times the expenditure. ❑ Exclusions: 1. Civil,structural or MEP engineering. 2. Any services related to the Client's due diligence including,but not limited to: obtaining letters of utility availability and environmental assessments. 3. We have assembled this proposal based on our understanding of your specific needs related to this project If you are in agreement with the terms and qualifications of this proposal,please sign one copy and return to us. We are extremely interested in working with you on this project and look forward to hearing back from you. Respec y / 1// / * / Dohn H.LaBiche,FAIA Approved By: Adam Saunders Date 2 of 3 Architectural Proposal for The Woodworth House, Rose Hill Manor HOURLY RATE SCHEDULE PERSONNEL HOURLY RATE* Principal 150.00 Senior Project Architect 125.00 Project Architect 100.00 Intern Architect II 95.00 Draftsman 60.00 Secretarial 50.00 *The rates for services of the Architect as set forth in this Agreement shall be adjusted in accordance with their normal salary review practices. The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the professional practices of persons registered as architects in Texas. Texas Board of Architectural Examiners P.O.Box 12337 Austin, TX 78711-2337 Telephone: (512)305-9000/Fax: (512)305-8900 3 of 3