HomeMy WebLinkAboutPR 21243: AIR CONDITIONER REPAIRS @ OPERATIONS CENTER City of
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INTEROFFICE MEMORANDUM
Date: January 21, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, Director of Public Works
RE: P. R. 21243 —Air Conditioner Repairs @ Operations Center
Introduction:
Approval of Proposed Resolution No. 21243 authorizing the purchase of one—new 15 ton
rooftop air conditioner unit and one—new 7.5 ton rooftop air conditioner unit for the Public
Works Operations Center, through BuyBoard, from Industrial and Commercial Mechanical
(ICM) of Beaumont, Texas in the amount of$46,538.72.
Background:
Two air conditioner units on top of the roof at the Public Works Operations Center are no
longer working and require replacement. ICM of Beaumont, Texas,has offered two amounts
to replace one— 15 ton unit for$28,576.81 and one 7.5 ton unit for$17,961.91,totaling
$46,538.72.
Budget Impact:
City funds are provided in Capital Project—Building account no. 307-1601-591.82-00, Project
No. BLDNG1.
Recommendation:
It is recommended that City Council authorize the City Manager to approve P. R. 21243, as
discussed and/or outlined above.
/aw
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.21243
01/21/20 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE BY THE CITY
MANAGER OF ONE — NEW 15 TON CARRIER AND ONE — NEW 7.5
TON CARRIER AIR CONDITION UNITS, FROM INDUSTRIAL AND
COMMERCIAL MECHANICAL (ICM) OF BEAUMONT, TEXAS,
THROUGH BUYBOARD CONTRACT NO. 558-18,WITH A PROJECTED
BUDGETARY IMPACT OF $46,538.72; FUNDS ARE AVAILABLE IN
THE CAPITAL PROJECT - BUILDING — ACCOUNT NO. 307-1601-
591.82-00,PROJECT NO. BLDNG1.
WHEREAS, two units housed on the rooftop of the Public Works Operations Center
require replacement; and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a
city may participate in cooperative purchasing programs established by the State Facilities
Commission for the purchase of goods at prices established through purchase contracts of the
Commission for the purchase contracts of the Commission; and,
WHEREAS,per Resolution No. 02-341,the City of Port Arthur entered into an interlocal
agreement for cooperative purchasing with the BuyBoard Cooperative Purchasing program; and,
WHEREAS, ICM of Beaumont, Texas, submitted its cost through Buyboard Contract No.
558-18 to replace two air conditioners located at the Public Works Operations Center, in the
amount of$46,538.72;
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT,the City Council authorizes the purchase by the City Manager of one—new 15 ton
Carrier and one — new 7.5 ton Carrier air conditioners from ICM of Beaumont, Texas, through
Buyboard cooperative pricing, in the amount of$46,538.72.; and,
THAT,funding is available in the Capital Project-Building account no. 307-1601-591.82-
00, Project No. BLDNG1; and,
P.R.21243
01/21/20 aw
THAT, funding is available in the Capital Project - Building account no. 307-1601-
591.82-00. Project No. BLDNG 1; and.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED this the day of . A.D. 2020 at
a meeting of the City of Port Arthur. Texas by the following vote:
AYES: Mayor
Councilmembers:
Noes:
Thurman"Bill" Bartie
Mayor
ATTEST: AP'R I VED AS TO FORM:
at. ,n ISherri Bellard Vae'_ Tze
City Secretar City ttorne,
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAIL ILITY
OF FUNDS:
'kcA1V0CAA
Ron Burton Kandy Daniels
City Manager Interim Director of Finance
c (JGi
Alberto Elefano Clifton Williams
Director of Public Works Purchasing Manager
P.R.21243
01/21/20 aw
Exhibit A
Industrial and Commercial
Mechanical
TACLA23943C
4445 Westpark Avenue
Beaumont,Tx 77705
Phone(409)842.3737
Fax (409)842-3738
January 29,2020
CITY OF PORT ARTHUR TEXAS
444 4TH STREET I PORT ARTHUR,TX 177640
ATTN: ALLISON WALKER-Mr.MIKE FLORES—Facility Director of Operations
Subject: PORT ARTHUR OPERATIONS CENTER-201 HO MILLS
REFERENCE ICM PROPOSAL TO REPLACE-Mil—15 TON ROOFTOP PKG UNIT
AND RTU#4—7.5 TON ROOFTOP PKG UNIT
Dear Mr.Flores,Mrs.Price
Industrial Commercial Mechanical is pleased to offer the following proposal to provide HVAC Service TO INSTALL
New;Carrier 15 Ton Rooftop package unit#1 and install a New;7.5 Ton Rooftop Unit#4 as listed below;
Item QTY Description
1. 1 Furnish and Install new Carrier 15 Ton;Gas Heat Package Rooftop unit 1(With New Curb Adapter)
Furnish and Install new Carrier 7.5 Ton;Gas Heat Package Rooftop unit 4-no curb adapter needed
2 1 Furnish/install Transition connections to existing Sheetmetal Ductwork to new equipment
3 1 Furnishing Lifting Equipment;to remove and set New Rooftop Equipment
4 1 Furnish reconnection Transitions to existing Electrical disconnect,and wiring.
5 1 Includes HVAC Technicians Labor to install and start up and Test operations of New Equipment
6 1 Carrier—1 Year All Parts Warranty on New Package equipment—90 Day Labor Warranty by ICM
7 1 Removal and proper Disposal of Old Equipment is included By ICM.
lindifIEUKIMUMBENSRISMS
Overtime-After Hours work not included—All work is performed during regular time work hours.
- Any Changes or Modifications,other than specified as part of proposal,or proposed scope of work.
e Warranty of any equipment or items not furnished and installed by ICM.
PROPOSED PRICE TO FURNISH AND INSTALL NEW CARRIER UNITS: -UPDATED PRICES JAN 29.2020
Price to Replace Unit 1—Carrier 15 Ton Rooftop system $28,576.81 Tax Not Included
Price to Replace Unit 4—Carrier 7.5 Ton Rooftop System $17,961.91 Tax Not Included
THIS PROPOSAL IS VALID FOR 30 DAYS-FROM THE DATE OF PROPOSAL
INDUSTRIAL&COMMERCIAL MECHANICAL IS AN AWARDED VENDOR FOR BUYBOARD CONTRACT#5S8-18.
Thank you for your request for this proposal. We would appreciate the opportunity to provide these services.Please
let me know if you would like to proceed with the proposed service repair,and what purchase order number we will
utilize,for our billing for services.
As always,we thank you for your business and the opportunity to provide our services.
Regards,
Any E. Johnson
![ II Safes Wepresentative
:Ho6i1 409-658-8797