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Home My WebLink AboutPR 21276: REPLACEMENT RADIOS WITHIN PUBLIC WORKS Ciry of nri ri(tlrr www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: February 11,2020 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Alberto Elefano,Director of Public Works RE: P. R.No. 21276, Replacement Radios within Public Works Introduction: Approval of Proposed Resolution No. 21276 authorizing the purchase of 74 radios, including antennas, programming, and installation,through HGAC co-op pricing, from Motorola Solutions of Beaumont, Texas, in the amount of$74,805.12. Background: There are a total of 74 various pieces of equipment requiring radio installation with 52 pieces damaged by flooding caused by Hurricane Harvey in the amount of$52,565.76. Although much of the equipment has been replaced, radios were not installed. Additionally,there are 22 units, in the amount of$22,239.36, in five divisions within Public Works that have never had radios and require installation. These radios will be used by staff for safe communication while operating equipment. Budget Impact: Funds are provided in account no. 147-2300-901.25-00, Emergency Management—Minor Equipment, Project No. 082617($52,565.76), 001-1201-531.25-00—Public Works Administration—Minor Equipment($1,010.88), 001-1203-531.25-00—Public Works Streets—Minor Equipment($3,032.64), 001-1204-531.25-00—Public Works Drainage -Minor Equipment($15,163.20),403-1272-533.25-00 —Public Works Solid Waste Residential Garbage—Minor Equipment($2,021.76),and 403-1274- 533.25-00—Public Works Landfill—Minor Equipment($1,010.88). Recommendation: It is recommended that City Council authorize the City Manager to approve P. R.No. 21276, as discussed and/or outline above. /aw "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 21276 2/6/20 aw RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE RADIOS, ANTENNAS, PROGRAMMING AND INSTALLATION OF PUBLIC WORKS EQUIPMENT THROUGH HGAC COOPERATIVE PURCHASING PROGRAM (RA05-18), FROM MOTOROLA SOLUTIONS OF BEAUMONT, TEXAS, FOR VARIOUS PIECES OF EQUIPMENT FOR THE PUBLIC WORKS DEPARTMENT WITH A BUDGETARY IMPACT OF $74,805.12 FUNDS ARE AVAILABLE IN ACCOUNT NO. 147-2300-901.25-00, EMERGENCY MANAGEMENT FUND — MINOR EQUIPMENT, PROJECT NO. 082617, ACCOUNT NOS. 001-1201-531.25-00 — PUBLIC WORKS ADMINISTRATION —MINOR EQUIPMENT, 001- 1203-531.25-00 — PUBLIC WORKS STREETS — MINOR EQUIPMENT, 001-1204-531.25-00 — PUBLIC WORKS DRAINAGE — MINOR EQUIPMENT, 403-1272-533.25-00 — PUBLIC WORK SOLID WASTE RESIDENTIAL GARBAGE — MINOR EQUIPMENT, 403- 1274-533.25-00 — PUBLIC WORKS LANDFILL — MINOR EQUIPMENT. WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as GoodBuy, as an alternative to formal bid process; and, WHEREAS, pursuant to Resolution No. 11-196, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with HGAC Cooperative Purchasing Program; and, WHEREAS, the Public Works Department has replaced numerous pieces of equipment damaged due to flooding caused by Hurricane Harvey; and, WHEREAS,there is a total of 74 pieces of equipment requiring radio installation with 52 units being damaged by Hurricane Harvey($52,565.76),one unit in Public Works Administration ($1,010.88), three units in Public Works Streets ($3,032.64), 15 units in Public Works Drainage P.R. No. 21276 2/6/20 aw ($15,163.20), two units in Public Works Solid Waste Residential Garbage ($2,021.76), and one unit in Public Works Landfill ($1,010.88); and, WHEREAS, Motorola Solutions of Beaumont, Texas, has provided a quote for radios, antennas, programming, and installation, through HGAC co-op pricing in the amount of $74,805.12, attached as Exhibit"A"; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, facts and opinions in the preamble are true and correct; and, THAT,the City Council hereby authorizes the City Manager to purchase radios, antennas, programming and installation for Public Works Department equipment with a budgetary impact of $74,805.12 from Motorola Solutions of Beaumont, Texas, through HGAC Cooperative Purchasing Program; and, THAT, funding is available in account no. 147-2300-901.25-00, Emergency Management Fund — Minor Equipment, Project No. 082617; 001-1201-531.-25-00 — Public Works Administration — Minor Equipment, 001-1203-531.25-00 — Public Works Streets — Minor Equipment,001-1204-531.25-00—Public Works Drainage—Minor Equipment,403-1272-533.25- 00 —Public Works Solid Waste Residential Garbage— Minor Equipment, and 403-1274-533.25- 00—Public Works Landfill—Minor Equipment; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes and the City Council. READ, ADOPTED,AND APPROVED this the day of , A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: P.R.No. 21276 2/6/20 aw Mayor: Councilmembers: NOES: Thurman Bill Bartie, Mayor ATTEST: APPROVED AS TO FORM: ffileSherri Bellard Val Tizeno City Secretary City Attorney APPROVED AS TO AVAILABILITY APPROVED FOR ADMINISTRATION: OF FUNDS: k C C Ron Burton Kandy Da 'els City Manager Interim Director of Finance Alberto Elefano Clifton r illiams Director of Public Works Purchasing Manager P.R. No. 21276 2/6/20 aw Exhibit "A" Quote Number: QU0000498943 ® MOTOROLA SOLUTIONS 05 Effective: FEB 2020 Effective To: 05 APR 2020 Bill-To: Ultimate Destination: PORT ARTHUR.CITY OF PORT ARTHUR.CITY OF PO BOX 1089 201 WHO MILLS BLVD PORT ARTHUR,TX 77640 PORT ARTHUR,TX 77640 United States United States Attention: Sales Contact: Name: Allison Walker Name: Mike Wise(MR) Email: allison.walker@portarthurtx.gov Email: Mike.Wise@bearcom.com Phone: 409.983-8501 Phone: 4098421776 Contract Number: HGAC Freight terms: FOB Destination Payment terms: Net 30 Due Item Quantity Nomendature Description Your price Extended Price I 74 AAM2IUQC9RA I AN XPR 5350E I36-174M 45W'GOB $740.48 554.795.52 BT/GNSS/W IFI ND 2 74 HAD4008A UNITY GAIN ANTENNA 520.40 51.509.60 QUARTER WAVE VHF 150.8-162-ROOF MOUNT 3 18500 SVCO3SVC0124D SUBSCRIBER INSTALL-CUST $1.00 518.500.00 LOCATION INolcsIRadio In.4allaiion&Programming Total Quote in USD $74,805.12 Quote is H-GAC discounted contract number RA05-18. PO Issued to Motorola Solutions Inc.must: >Be a valid Purchase Order(P0)/Contract/Notice to Proceed on Company Letterhead. Note:Purchase Requisitions cannot be accepted >Have a PO Number/Contract Number&Date >Identify"Motorola Solutions Inc."as the Vendor >Have Payment Terms or Contract Number >Be issued in the Legal Entity's Name >Include a Bill-To Address with a Contact Name and Phone Number >Include a Ship-To Address with a Contact Name and Phone Number >Include an Ultimate Address(only if different than the Ship-To) >Be Greater than or Equal to the Value of the Order >Be in a Non-Editable Format >Identify Tax Exemption Status(where applicable) >Include a Signature(as Required)