HomeMy WebLinkAboutPR 14539: TRISTAR SECURITY SOLUTIONS - CHANGE ORDER #1
Memorandum
City of Port Arthur, Texas
Purchasing Division
TO: Stephen Fitzgibbons, City Manager
FROM: Joseph Broussard, Purchasing Manager
DATE: January 23, 2008
SUBJECT: Proposed Resolution No. 14539
RECOMMENDATION
The Purchasing Division recommends the City Council's approval to authorize Change Order
No. 1 to TriStar Security Solutions of Beaumont, Texas for the installation of two (2) additional
electric bars for the two (2) doors remaining at the lobby entrance of City Hall in the amount of
$3,527.98 increasing the total contract to $54;872.98.
BACKGROUND
On May 15, 2007, the City approved Resolution #07-246 authorizing the contract between
TriStar Security Solutions of Beaumont, Texas and the City of Port Arthur for the installation of
a security system in City Hall in the amount of $51, 345. There is a need to install two (2)
additional electric exit bars for the two (2) doors remaining at the lobby entrance of City Hall.
and both doors will be configured into the access control system at an additional cost of
$3,527.98 which includes equipment and installation:
BUDGETARY AND FISCAL EFFECT
Funds will be available in Account Number #001-1206-531.82-00.
STAFFING EFFECT
None
SUMMARY
The Purchasing Division recommends the City Council's approval to authorize Change Order
No. 1 to TriStar Security Solutions of Beaumont, Texas for the installation of two (2) additional
electric bars for the two (2) doors remaining at the lobby entrance of City Hall in the amount of
$3,527.98 increasing the total contract to $54,872.98.
PR 14539
P. R. NO. 14539
01/23/08 df
RESOLUTION NO.
A RESOLUTION AUTHORIZING CHANGE ORDER NO. 1 FOR
THE INSTALLATION OF TWO (2) ADDITIONAL ELECTRIC
EXIT BARS FOR THE TWO (2) REMAINING DOORS AT THE
LOBBY ENTRANCE OF CITY" HALL WITH TRISTAR
SECURITY SOLUTIONS OF BEAUiMONT, TEXAS IN THE
AMOUNT OF $3,527.98, INCREASING THE CONTRACT
AMOUNT TO $54,872.98. FUNDS ARE AVAILABLE IN
ACCOUNT #001-1206-531.82-00.
WHEREAS, on May 22, 2007, the City Council adopted Resolution No. 07-246
approving a contract between TriStar Security Solutions of Beaumont, Texas and the City for the
installation of the security system in City Hall in the amount of $51,345; and
WHEREAS, there is a need to execute a change order in order to install two (2) additional
electric exit bars for the two (2) remaining doors at the lobby entrance of City Hall; and
WHEREAS, the cost of Change Order No. 1 is $3,527.98; which includes equipment and
installation, increasing the contract amount to $54,872.98.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions are true and correct.
Section 2. That the City Council herein authorizes the City Manager to execute
Change Order No. 1 in substantially the same form as attached hereto as Exhibit "A".
Section 3. That a duly authorized representative of TriStar Security Solutions of
Beaumont, Texas, will sign this Resolution agreeing to the terms hereof.
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Section 4. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED, AND APPROVED, this day of January,
2008, A.D.; at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the
following Vote:
AYES: Mayor:
Council members:
NOES:
Mayor
ATTEST:
Acting City Secretary
APPROVED AST FORbI:
Mark Sokolow, ' y tt ey Coy bQ,y, p,,Qiji 6~ 1
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons, City Manager
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APPROVED AS TO FUND AVAILABILITY
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Rebecca Underhill, Director o finance
AGREED TO TERD'IS HEREOF:
TriStar Security Solutions of Beaumont. Texas
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"EXHIBIT A"
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CHANGE ORDER NO. 1
ORIGINAL AGREEMENT DATE: May 22, 2007
PROJECT DESCRIPTION: Installafion of security system at City Hall
CH?uNGE IN SCOPE: Installation of two (2) additional electric bars for the two (2)
remaining doors at the lobby entrance of City Hall, with both doors being configured into
the access control system. There will be no additional rime added to the contract for said
installation.
CHANGE TO CONTRACT AMOUNT: (+) $3,527.98
ORIGINAL CONTRACT. amount:. $51,345.00
The Contract Amount due to this CHP,NGE ORDER will be increased by: $3,527.98
The new CONTRACT AMOUNT including the CHANGE ORDER will be: $54,872.98
SIGNED AND AGREED TO on the day of , 2008.
TRISTAR SECURITY SOLUTIONS OF
BEAUNIONT, TEXAS
BY:
SIGNED AND AGREED TO on the day of , 2008.
CITY OF PORT ARTHUR
BY:
STEPHEN FITZGIBBONS,
CITY MANAGER
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