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2019-2020 Budget
Monthly Report
January 2020
City of Port Arthur 2019 -2020 Budget
Monthly Report
January 31, 2020
Highlights:
General Fund
General Fund revenues are$51.2 million at January 31,2020 which is above the estimate by$2.6 million.
Property tax collections are$11.5 million which is above the budgeted level by 19%and is primarily due
to receipt of a settlement from a major industrial customer. Since property taxes are due at the end of
January, last minute payments will be reflected in the February report. Industrial tax revenue is$30.9
million with substantially all payments received. Sales tax collections through January are 12%above
last fiscal year and 14%above the budgeted level. Utility franchise fees,which are made up of electric,
gas,telephone and cable categories are $170,000 above budget at this time and miscellaneous revenue
including interest earnings and land sales have exceeded estimates by$207,000.
Operating expenditures total $20.1 million at January 31, 2020 which is below the budgeted level by$1.8
million. There are 529 budgeted positions in the General Fund this Fiscal Year and there are currently 34
vacancies which is down from 36 last month. Budget amendments will be requested throughout the year
as needed so that the amended budget column will closely reflect where we expect to be at the end of the
year.
Water Fund
Water Fund revenues total $9.4 million at the end of January which is below the budgeted level. Water
service charges received from industry exceeds budget estimates by $269,000. However, residential and
commercial revenue is$487,000 under the expected amount at this time.
Water Fund operating expenses total $6.4 million at January 31, 2020 and is below budget by $7,300.
There are 120 budgeted positions in the Water Fund and 14 are vacant at this time.
The Water Fund budget is balanced. However,year to date actual reflects a net expense over revenue of
$213,000. Staff will continue to monitor the fund and work with the Water Department to develop cost
cutting measures, if necessary,to bring expenses back in line with available revenues.
Solid Waste Fund
Solid Waste revenues total $2.7 million at the end of January which is below the estimate by $225,000.
Commercial container fees are up from the previous year but are currently $84,000 below the budgeted
amount and landfill dumping fees are currently below estimated levels by approximately$112,000. And
Solid Waste operating expenses currently are over budget by approximately$254,000.
However, it is expected that a new customer will bring additional revenues to the Landfill over the next
two years which will alleviate the current deficit and allow sufficient funding for much needed
improvements. Staff will keep the Council updated on this and other efforts to keep costs in line with
available revenues. There are 48 budgeted positions in Solid Waste this fiscal year and 2 vacancies at this
time.
Pleasure Island Fund
Pleasure Island revenues are $19,000 above the estimate at this time primarily due to RV park rentals.
Operating expenses are$72,000 below the budgeted level which keeps expenses in line with available
revenues.
Capital Improvement Program
This section includes street projects by district, drainage projects, general improvements by type,water
utility projects, and Pleasure Island improvements.
The total street program budget is $34.1 million, including$14.2 million for reconstruction and
remediation budgeted in FY2020 which has not yet been allocated to specific projects. $10 million has
been spent to date on the current listed street projects. $2.2 million of that has been spent this fiscal year
leaving a balance of$24 million to complete the projects.
A total of$12.8 million has been budgeted for drainage improvements which are primarily funded by
FEMA mitigation grants and CDBG. $1 million has been spent to date, leaving a balance of$11.8
million to complete the projects.
General Improvement projects include building renovations,technology upgrades,parks&recreation
renovations,public works projects and the purchase of a Fire Vehicle. There is currently$8.9 million
budgeted for these projects. Expenditures total $3.4 million spent to date,with $1.9 million spent this
fiscal year and a balance remaining of$5.5 million.
There is currently $65.8 million budgeted for Water Utility improvements,primarily for the construction
of the Waste Water Treatment Plant. Certificates of Obligation which are expected to be issued in April
2020 and purchased by the Texas Water Development Board will provide funding for this project.
Pleasure Island Improvements include a boat launch and parking lot repairs totaling$590,000 of which
$443,000 will be paid for by a grant from the Texas Parks and Wildlife.
Disaster Fund
At this time the Hurricane Harvey Disaster Fund has total revenues of$27.2 million of which $2.1 million
was received this fiscal year. Expenditures currently total $31.7 million which leaves a deficit of$4.6
million. However,pending reimbursements total $1.4 million which will reduce this deficit to $3.2
million. The City continues to make every effort to capture as much Federal assistance as possible.
Property insurance claims remain outstanding.
City of Port Arthur 2019 -2020 Budget
Monthly Report
January 31, 2020
Actual Actual Amended Y-T-D Y-T-D
17-18 18-19 Budget Actual Budget
(Unaudited) 19-20 Thru Jan Thru Jan Variance
General Fund Summary
Revenues
Taxes
Property Taxes 12,316,713 12,476,941 13,240,000 11,452,694 9,603,387 1,849,307
Industrial District Payments 30,644,284 30,834,585 31,058,446 30,935,321 31,033,446 (98,125)
Sales Tax 10,452,255 9,999,523 9,792,000 3,583,271 3,150,404 432,867
Other Taxes 9,190,955 9,241,698 9,570,000 1,781,573 1,578,919 202,654
Total Taxes 62,604,207 62,552,747 63,660,446 47,752,859 45,366,156 2,386,703
Licenses and Permits 841,860 533,616 441,200 271,271 147,048 124,223
Intergovernmental Revenue 58,228 147,116 122,115 36,053 40,700 (4,647)
Charges for Services 355,557 439,325 372,800 133,416 124,232 9,184
Fines and Forfeitures 850,301 958,603 935,100 224,219 311,696 (87,477)
Interest and Miscellaneous 1,283,617 979,821 820,900 480,249 273,620 206,629
Total Operating Revenues 65,993,770 65,611,228 66,352,561 48,898,067 46,263,452 2,634,615
Transfers and Other Revenues 7.091,869 7,091,718 7,048,995 2,349,665 2,349,660 5
Total Revenues 73.085,639 72,702,946 73,401,556 51,247,732 48,613,112 2,634,620
Expenditures
Administration 1,447,224 1,640,851 1,994,868 685,859 657,328 28,531
City Secretary 1,313,215 1,725,393 1,632,662 468,462 530,536 (62,074)
City Attorney 984,382 1,125,738 1,182,723 382,607 384,755 (2,148)
Finance 2,186,880 2,167,950 2,259,129 667,248 736,116 (68,868)
Information Technology 870,033 1,522,318 1,524,206 442,320 499,117 (56,797)
Human Resources 644,759 617,197 776,797 191,877 252,671 (60,794)
Development Services 4,852,202 5,426,488 6,230,456 1,840,634 2,037,387 (196,753)
Civic Center 653,306 873,507 907,128 250,575 297,365 (46,790)
Police 18,314,943 19,579,324 20,478,722 6,162,758 6,643,375 (480,617)
Fire 13,538,450 14,050,511 14,289,227 4,846,366 4,827,897 18,469
Public Works 7,222,861 8,122,259 9,169,571 2,612,535 2,999,266 (386,731)
Health and Welfare 1,399,065 1,455,515 1,595,660 471,060 519,852 (48,792)
Parks and Recreation 2,253,854 2,589,168 3,134,713 672,113 1,028,951 (356,838)
Library 951,435 1,229,391 1,486,280 418,888 485,505 (66,617)
Total Operating Expenditures 56,632,609 62,125,610 66,662,142 20,113,302 21,900,119 (1,786,817)
Transfers and Other Expenditures $11,510,853 $4,958,216 $11,908,870 3,954,918 3,954,918 -
Total Expenditures - 68,143,462 67,083,826 78,571,012 24,068,220 25,855,037 (1,786,817)
Net Current Activity 4,942,177 5,619,120 (5,169,456) 27,179,512 22,758,075
Unassigned Beginning Fund Balance 19.691.779 24,633,956 28,332,799 30,253,076 30,253,076
Unassigned Ending Fund Balance 24,633,956 . 30,253,076 23,163,343 57.432.588 53,011,151
City of Port Arthur 2019 - 2020 Budget
Monthly Report
January 31, 2020
Actual Actual Amended Y-T-D V-T-D
17-18 18-19 Budget Actual Budget
(Unaudited) 19-20 Thru Jan Thru Jan Variance
Water Fund Summary
Revenues
Water Service 11,237,669 12,159,359 13,400,000 4,186,698 4,466,667 (279,969)
Water Service-Industry 3,992,756 5,010,731 4,409,000 1,738,981 1,469,667 269,314
Sewer Service 7,191,114 8,398,266 9,700,000 3,025,922 3,233,333 (207,411)
Other Charges for Services 202,596 650,681 664,200 123,409 221,400 (97,991)
Late Fees 494,418 541,125 550,000 178,146 183,333 (5,187)
Interest and Miscellaneous 130,709 348,984 39,800 2,627 13,267 (10,640)
Total Operating Revenues 23,249,262 27,109,146 28,763,000 9,255,783 9,587,667 (331,884)
Transfers and Other Sources 4,305,408 410,000 410,000 136,667 136,667 0
Total Revenues 27,554,670 27,519,146 29,173,000 9,392,450 9,724,333 (331,883)
Expenses
1251 Administration 1,356,781 1,373,434 1,168,786 458,894 380,329 78,565
1252 Water Purification 5,596,723 5,329,219 5,770,270 2,302,849 1,909,863 392,986
1253 Water Distribution 3,476,479 3,798,066 3,178,135 983,690 1,037,189 (53,499)
1254 Customer Service 1,194,613 1,618,939 1,470,320 381,260 . 480,826 (99,566)
1255 Waste Water Conveyance 4,002,064 5,023,993 4,747,419 1,306,989 1,551,776 (244,787)
1256 Wastewater Treatment 1,987,509 2,568,362 2,472,333 758,897 812,465 (53,568)
1260 Environmental Regulatory Services 441,856 514,328 672,161 192,970 220,411 (27.441)
Total Operating Expenses 18,056,025 20,226,341 19,479,424 6,385,549 6,392,858 (7,309)
Transfers and Other Uses 7,590,270 7,881,201 9,659,132 3,219,711 3,219,711 0
Total Expenses and Other Uses - 25,646,295 28,107,542 29,138,556 9,605,260 9,612,569 (7,309)
Net Current Activity 1,908,375 (588,396) 34,444 (212,810) 111,764
Beginning Working Capital Balance (1,202,686) 705,689 618,040 117,293 117,293
Ending Working Capital Balance 705,689 117,293 652,484 (95,517) 229,057
(As Adjusted)
City of Port Arthur 2019 - 2020 Budget
Monthly Report
January 31, 2020
Actual Actual Amended Y-T-D Y-T-D
17-18 18-19 Budget Actual Budget
(Unaudited) 19-20 Thru Jan Thru Jan Variance
Solid Waste Fund Summary
Revenues
Residential Service 4,158,037 4,112,128 4,200,000 1,369,505 1,400,000 (30,495)
Commercial Containers 2,015,983 2,133,107 2,531,400 760,109 843,800 (83,691)
Landfill Charges 2,335,938 1,395,483 1,500,000 388,161 500,000 (111,839)
Municipal Landfill Contracts 310,758 232,289 280,000 89,578 93,333 (3,755)
Late Fees 173,293 153,487 175,000 54,325 58,333 (4,008)
Interest and Miscellaneous 696 43,545 - 8,921 - 8,921
Total Revenues 8,994,705 8,070,039 8,686,400 2,670,599 2,895,467 (224,868).
Expenses
1271 Trash Collection 1,307,401 1,367,598 1,237,587 429,720 401,980 27,740
1272 Residential Collection 936,306 1,367,02] 1,219,650 456,857 395,482 61,375
1273 Container Service 678,516 807,921 664,198 248,879 216,415 32,464
1274 Landfill 2,126,943 2,879,897 2,323,318 884,162 767,397 116,765
1275 Administration 98,186 135,444 129,497 57,417 41,970 15,447
Total Operating Expenses 5,147,352 6,557,881 5,574,250 2,077,035 1,823,244 253,791
Transfers and Other Uses 3,039,070 2,857,534 3,052,684 1,017,561 1,017,561 (0)
Total Expenses and Other Uses 8,186,422 9,415,415 8,626,934 - 3,094,596 2,840,805 253,791
Net Current Activity 808,283 (1,345,376) 59,466.- (423,997) 54,661
Beginning Working Capital Balance 1,777,927 2,586,210 1,960,485 1,240,834 1,240,834
Ending Working Capital Balance 2,586,210 1,240,834 2,019,951 816,837 1,295,495
Pleasure Island Summary
Revenues
Land Lease&Sales 594,134 547,242 579,234 187,427 193,076 (5,649)
Dry Storage Rentals 29,026 24,873 30,000 8,533 10,000 (1,467)
RV Park 285,407 248,176 240,000 108,807 80,000 28,807
Boat Slip Rentals 130,301 122,655 129,000 38,224 43,000 (4,776)
Fuel Facility 4,343 3,669 3,000 2,955 1,000 1,955
Total Revenues 1,043,211 946,615 981,234 345,946 327,076 18,870
Expenses
1291 Administration 582,864 520,027 582,292 165,005 189,408 (24,403)
1292 RV Park 148,883 119,715 146,800 33,484 48,933 (15,449)
1293 Marina 144,007 404,283 60,150 30,161 20,050 10.111
1294 Parks 67,307 38,917 129,690 1,453 43,230 (41,777)
Total Operating Expenses 943,061 1,082,942 918,932 230,103 301,622 (71,519)
Transfers and Other Uses (65,444) 40,000 187.500 62.500 62.500 -
Total Expenses and Other Uses _ 877,617 1,122,942 1.106,432 292,603 364,122 (71,519)
Net Current Activity 165,594 (176,327) (125,198) 53,343 (37,046)
Beginning Working Capital Balance 397.611 563,205 296.124 386.878 386.878
Ending Working Capital Balance 563,205 386,878 170,926 440,221 349,832
City of Port Arthur 2019 - 2020 Budget
Monthly Report
January 31, 2020
Total FY 19-20 Project To
Total Revised Actual Y-T-D Date Project
Estimated Thru 9/30/19 Actual Actual Balance
Capital Improvement Fund Summary Project Cost (Unaudited) Thru Jan Thru 1/31/20 Remaining
Street Improvements
District 1
Nashville Street 7th-Proctor 913,290 148,388 506,902 655,290 .258,000
Bluebonnet Gulfway-19th 1,328,280 1,345,502 1,345,502 (17,222)
Woodworth Blvd 7th St-Thomas Blvd. 1,186,728 1,186,998 1,186,998 (270)
W.8th Street Foley-Joe Louis 1,254,267 1,099,558 154,709 1,254,267 -
Lakeshore Drive Ph 1 4186-4300 Lakeshore 555,842 531,778 (1,123) 530,655 25,187
Lakeshore Drive Ph 2 12th Av-4186/4300-Stadium 723,536 14,500 14,500 709,036
5th Street Atlanta-Nashville 915,588 - - 915,588
6th Street Atlanta-Nashville 929,588 - - 929,588
12th Street 6th Ave-Woodworth 75,926 - - 75,926
24th Street Gulf Ave to Memorial 105,071 - - 105,071
9th Street Houston-Ft Worth 31,768 24,753 24.753 7,015
Marshall 10th-Gulfway 159,616 102,369 102.369 57,247
El Paso Ave Lakeshore-Howard 29,598 - - 29,598
3rd Avenue Gulfway-14th 350,000 - - 350,000
5th Ave.South Tremont-Broadway 200,000 - - 200,000
10.353.968 6.048.716 660,488 6.709.204 3.644,764
District 2
Williams Avenue Lakeshore-Procter 15,231 - - 15,231
15th Street Vera-Main 289,351 339;909 2,414 342,323 (52,972)
Carolina Ave Gulfway-Dead End 919,281 68,910 423,882 492,792 426,489
Lakeshore Dr Lakeside-Williams 587,000 80,480 9,806 90,286 496,714
Lakeshore Dr Williams-Stadium 927,000 109,144 14,396 123,540 803,460
8th Street Williams-Duff 21,313 17,660 17,660 3,653
5th Street Stadium-Duff 40,519 96,916 96,916 (56,397)
6th Street Brazos-Duff Dr 51,612 69,687 69,687 (18,075)
Williams Avenue 5th St-Lewis Dr 550,000 - - 550,000
3.401,307 782,706 450.498 1.233204 2,168,103
District 3
Ferndale Drive Highland Dr-S Park Dr 20,188 1,350 1,350 18,838
Northpark Drive W Park-Evergreen 21,420 1,350 1,350 20,070
Wilson Drive Evergreen-Highland 15,392 - - 15,392
Forest Drive Evergreen-Woodrow 344,500 103,991 3,150 107,141 237,359
8th Ave 32nd-Dead End 881,394 83,580 187,415 270,995 610,399
Sunken Court Ph 1/Wilson-Tyrrell 405,393 96,050 315,894 411,944 (6,551)
Sunken Court Ph 2/Tyrrell-Twin City Hwy 729,887 55,486 55,486 674,401
38th Street Rachel-Lansing 10,175 8,716 8,716 1,459
Forest Dr Griffing-Evergreen 51,753 - - 51,753
42nd St 9th Ave-Wentworth 161,028 50,685 50,685 110,343
Evergreen Dr. North Park-Tyrrell 62,543 58,421 58,421 4,122
3rd Ave 32nd St-36th St - 67,512 67,512 (67,512)
Memorial Bld(Feeder) 29th St-3I st St 100,000 - - 100,000
9th Ave 32nd St-36th St 450,000 - - 450,000
3253,673 527.141 506.459 L033,600 2220.073
District 4
Viterbo Road Spur 93-End 101,363 - - 101,363
Willow Avenue Maple-60th St 852,109 70,690 268,824 339,514 512,595
60th Street West Port Arthur-Canal 903,247 79,103 272,729 351,832 551,415
Cedar St 58th St to North End 88,142 53,650 53,650 34,492
64th St Garnet-W Port Arthur Rd 201,102 140,920 140,920 60,182
58th St Ray Ave to Cedar St 101,013 74,235 74,235 26,778
Pine Ave. 60th St.-Dead End 27,681 28,604 28,604 (923)
Sharon Dr Cambridge-Queens 29,199 36,456 36,456 (7,257)
Waco Ave Gulfway to Thomas Blvd 50,757 15,735 15,735 35,022
Lakeside Plaza H.O.Mills-Cashmere 320,000 - - 320,000
Beaumont Ave Gulfway-15th St 230,000 - - 230,000
2,904,613 499.393 541.553 1.040.946 1.863,667
Street Reconstruction Unallocated 10,000,000 - - - 10,000,000
Street Remediation Unallocated 4,200,000 - - - 4,200,000
Total Street Improvement Projects 34,113,561 7,857,956 2,158,998 10,016,954 24,096,607
City of Port Arthur 2019 - 2020 Budget
Monthly Report
January 31, 2020
Total FY 19-20 Project To
Total Revised Actual Y-T-D Date Project
Estimated Thru 9/30/19 Actual Actual Balance
Captial Improvement Fund Summary Project Cost (Unaudited) Thru Jan Thru 1/31/20 Remaining
Drainage Improvements
Upsize Pipes 11&12th at 7th&Lakeshore 678,890 - - 678,890
Drainage System at El Vista 1,033,400 9,104 10,033 19,137 1,014,263
Drainage System at Port Acres 3,153,000 23,288 40,199 63,487 3,089,513
Lake Arthur Detention Pond 5,261,743 25,649 904,299 929,948 4,331,795
Drainage System at Golf Course 1,972,133 112 112 1,972,021
Drainage at Downtown Transit Facility 723,800 - - 723,800
Total Drainage Projects 12,822,966 58.153 954,531 1,012,684 11,810,282
General Improvements
Information Technology.
ERP Replacement 1.480,000 - - - 1,480,000
Cloud-based backups 108,000 - - - 108,000
Paper Digitization 540.000 - - - 540,000
2,128.000 - - - 2.128,000
Development Services
2545 Dallas-Building Renovations 2,978,000 1,421,069 972,639 2,393,708 584,292
Fire
Replace Haz-Mat Rescue Vehicle 950.000 - 949.997 949,997 3
Public Works
Replace Roof at Operations Center 100,000 - - - 100,000
Renovations to City Hall 462,000 - 1,326 1,326 460,674
Renovations to Electrical Building 200,000 - - - 200,000
762,000 - 1.326 1.326 760.674
Parks&Recreation Renovations -
Renovations to Recreation Center 630,000 - - - 630,000
Mosely Pool 70,000 - - - 70,000
Renovations to Lakeview Pool Area 300,000 7,872 24,364 32,236 267,764
Eagles Park Walking Trail 30,000 30,000
Adams Park Soccer Complex 1,000,000 1,000,000
Barbara Jacket Park-Parking Lot Repairs 100,000 100,000
2.130.000 7.872 - 7,872 2,097.764
Total General Improvements 8,948,000 1,428,941 1,923,962 3,352,903 5,570,733
Water Utility Improvements
Waste Water Treatment Plant Construction 60,560,000 - 60,560,000
Lift Stations 2,850,000 - 2,850,000
Water Tank Rehabilitation 1,750,000 3,575 3.575 1,746,425
Sabine Pass Collection Systems 600,000 - 600,000
Total Water Utility Improvements 65,760.000 - 3,575 3,575 65,756,425
Pleasure Island Imrovements
Boat Launch/Parking Lot Repairs 590,000 - 590,000
Total Pleasure Island Improvements 590,000 - - - 590.000
City of Port Arthur 2019-2020 Budget
Monthly Report
January 31,2020
Actual Actual Actual 1'-T-D Actual
16-17 17-18 18-19 Actual FV 17-F1'20
(Unaudited) Thru Jan Total
Disaster Fund Summary
Revenues . •
Federal/State Grants 6,092,224 6,407,776 1,200,483 1,462,546 15,163,029
Contributions-Donations 10,682 27,424 - - 38,106
Insurance Proceeds - 10,015,834 1,261,708 675,183 11,952,725
Lease Proceeds - 2,646 - - 2,646
Total Revenues 6,102,906 16,453,680 2,462,191 2,137,729 27,156,506
Expenditures
Salaries and Benefits 3,694,644 790,262 4,487 36,438 4,525,831
Supplies and Materials 63,291 1,636,543 260,120 9,178 1,969,132
Maintenance 121,462 2,171,350 1,454,375 438,077 4,185,264
Contractual Services 1,082,631 14,882,112 1,607,738 417,590 17,990,071
Capital Outlay 1,140,878 1,224,982 619,103 57,656 3,042,619
Total Expenditures 6,102,906 20,705 249 3,945,823 958,939 31,712,917
Net Current Activity - (4,251,569) (1,483,632) 1,178,790 (4,556,411)
Beginning Fund Balance - - (4,251,569) (5,735,201)
Ending Fund Balance - (4,251,569) (5,735,201) (4,556,411)
Summary by Cateaory
Fmeroencv
DebrisResponse Equipment Vehicles Facilities Contents Other DAC At Risk Total
Revenues
FEMA/State $ 13,747,235 S 1,290,463 $ - $ - $ 65,476 S - $ 59,855 $ - $ - $ 15,163,029
Insurance - - 1,237,897 3,324,837 1,980,668 4,457,337 951,986 - - 11,952,725
Lease Proceeds - - - - - - 2,646 - - 2,646
Donations - - - - 38,106 _ - 38,106
Total 13,747,235 1,290,463 1,237,897 3,324,837 2,046,144 4,457,337 I,052,593 - - 27,156,506
Expenditures
Personnel - 2,911,379 36,438 - - - 4,487 - 1,573,527 4,525,831
Supplies&Materials - - - - 1,969,132 - - - 1,969,132
Maintenance - - 524,849 846,502 1,894,258 506,837 412,818 - - 4,185,264
Contractual Servic 12,875,438 - - - - - 2,767,596 2,347,037 - 17,990,071
Capital Outlay - - 379,728 1,474,944 866,404 321,543 - - - 3,042,619
Total 12,875,438 2,911,379 941,015 2,321,446 2,760,662 2,797,512 3,184,901 2,347,037 1,573,527 31,712,917
Balance S 871,797 S(1,620,916) S 296,882 S 1,003,391 $ (714,518) S 1,659,825 S (2,132,308) $ (2,347,037) S (1,573,527) S (4,556,411)
Reimbursements Pending
FEMA
Proj 43252 Fire 482,031 482,031
Proj 44081 Police 12,554 12,554
Proj 2313 Debris 282,206 282,206
Proj 43250 Hazard Response 594,817 594,817
Proj 4332 Locomotive Relocation 69,219 69,219
Insurance
Fire Equipment - - 9,000 - - - - - - 9,000
Total 282,206 1,089,402 9,000 - - - 69,219 - - 1,449,827