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HomeMy WebLinkAboutPR 21297: THE PURCHASE OF A 2020 CHEVROLET 2500HD CREW CAB 4X4 PICKUP TRUCK FROM JK *11111///,/ eh* I Of City of c� ul'1 rtltltr www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: February 20, 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Alberto Elefano, Director of Public Works RE: P. R. No. 21297 Introduction: Approval of Proposed Resolution No. 21297 authorizing the purchase of a 2020 Chevrolet 2500hd crew cab 4x4 pickup truck from JK Chevrolet of Nederland, Texas, with a projected budgetary impact of$35,719.66. Background: The Purchasing Division sent out quotes to a number of vendors but only two quotes were received for the purchase of one 4x4 pickup truck. Although Grapevine DCJ, LLC of Grapevine, Texas, was the lowest quote, it did not meet the specifications required by staff. This truck will be used in hauling portable pumps and transporting other equipment on poorly accessible roadways around pump stations and outfalls leading along ditch lines. Budget Impact: Funds are provided in account no. 625-1801-531.93-04, Capital Reserve Equipment Replacement Public Works Motor Vehicle Drainage. Recommendation: It is recommended that City Council authorize the City Manager to approve P. R. No. 21297, as discussed and/or outline above. /aw "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 21297 02/20/20 aw RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A 2020 CHEVROLET 2500HD CREW CAB 4X4 PICKUP TRUCK FROM JK CHEVROLET OF NEDERLAND, TEXAS FOR THE PUBLIC WORKS DRAINAGE DIVISION, WITH A PROJECTED BUDGETARY IMPACT OF$35,719.66. FUNDS ARE AVAILABLE IN 625-1801-531.93-04, CAPITAL RESERVE EQUIPMENT REPLACEMENT PUBLIC WORKS MOTOR VEHICLE DRAINAGE. WHEREAS, Public Works Drainage staff are responsible for maintaining all stormwater pump stations, ditch lines, and outfalls throughout the City; and, WHEREAS, the Public Works Drainage Division requires a 4x4 pickup truck to assist with hauling portable pumps and other equipment to access poorly accessible roadways around these pump stations; and, WHEREAS, the Purchasing Division requested quotes from numerous vendors receiving only two quotes, "Exhibit A"; and, WHEREAS, Grapevine DCJ, LLC of Grapevine, Texas, provided the lowest quote, but it did not meet specifications because it was missing a specific item required by the specifications; and. WHEREAS, JK Chevrolet of Nederland, Texas met required specifications and provided the shortest delivery time; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, facts and opinions in the preamble are true and correct; and, THAT, the City Council hereby authorizes the purchase of one 2020 Chevrolet 2500hd crew cab 4x4 pickup truck from JK Chevrolet of Nederland, Texas in the amount of$35,719.66; and, P.R. No. 21297 02/20/20 aw THAT, funding is available in Account No. 625-1801-531.93-04, Capital Reserve Equipment Replacement Public Works Motor Vehicle Drainage; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes and the City Council. READ, ADOPTED, AND APPROVED this the day of , A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: Thurman"Bill"Bartie Mayor ATTEST: APPROVED e. S TO FORM: ,e /, Sherri Bellard alecia Tizeno City Secretary City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: f� Ron Burton Kandy Daniels l( City Manager Interim Director of Finance Alberto Elefano Clifton Williams Director of Public Works Purchasing Manager P.R.No. 21297 02/20/20 aw Exhibit "A" 1• soo +, U cr; 96 Ul- N M M k s�'. C U d a b 0 > CI Ab W L oa co © tily Z N °A N ° ^' 71 c9 IV cu RS AWcE".- C.) o NI 011 a o NI CI x O ' 4. �ces N A N cA a Y� vi, 0 as a. 0 s. t 6. - O o es O O O O Ey O N U b EA X en O\ O H C h cy U > o y a N C el ss. 9. C7 c. C7 o o a O *' A o o °' O N N 91 O 3 O A Co a 0 G 1-- N � � Cv •• • asGC R. , A o ooz 4 o 5 •-- N 6s • P20-026 %- CITY OF PORT ARTHUR Cu of rq ,, QUOTE SHEET V't rrhr,` (Specifications are attached) Texas Date of Request: February 11,2020 Department Requesting Quote: Public Works/Drainage Services Needed: Truck for Drainage Quote Due Date&Time: Thursday,February 13,2020 by 2:00 P.M. Delivery: Quotes are to be faxed to(409)983-8291, E-mailed to clifton.williams©portarthurtx.gov Delivered to the Purchasing Div.,2"d floor,City Hall. Questions,Please contact: Clifton Williams,Purchasing Manager Clifton.williams®portarthurtx.gov ITEM TOTAL COST MAKE/MODEL DELIVERY TIME a acro ci+Evy G3ao nc1 c a.)cry J Option 1 $ 351111 '{344 sritivA'rs) acp wrotapwYCR t "' a /DAYS ro Oaf) CIOagoand Cgs cola Option 2 $ 35 a g _ STA Ny g 14 /DAYS to Way? CI+ Company Name Signature S tkAkC4 1 6L 4bq . 344-aa 1 Printed Name Phone l�-151t4W4 log A- 09 - "i cp — 84i11 Address Fax )Jt)E2 Lt d T i�toall S-� Lot` kci ro(e4.cor" City,State,Zip E-mail CcWilliams,Purchasing Manager Date Page 1 of 3 • P20-026 SPECIFICATIONS PURCHASE OF TRUCK FOR DRAINAGE Below are the minimum specifications. City will accept quotes from vehicles that exceed these specifications.The number of days will be a consideration. OPTION 1 - '/4 Ton Crew Cab Truck 1. 8 - Cylinder 2. 6.6L 3. 4 Wheel Drive 4. 401 Horsepower 5. Air Conditioner 6. Power Steering 7. Power Brakes 8. Power Windows 9. Power Locks 10. 3 year 36,000 mile warranty 11. Automatic Transmission 12. 4 Doors 13. Floor Mats 14. Spare tire full size 15. Short Bed 16. Spray in bed liner 17. Exterior: Color: White 18. Interior Color: Dark Color 19. Bluetooth 20. Towing Package for Trailer 21. Bed Mounted Power Outlet 120V 400 Watt OPTION 2- % Ton Crew Cab Truck 1. 8 -Cylinder 2. 6.6L 3. 4 Wheel Drive 4. 401 Horsepower 5. Air Conditioner 6. Power Steering 7. Power Brakes 8. Power Windows 9. Power Locks 10. 3 year 36,000 mile warranty 11. Automatic Transmission 12. 4 Doors 13. Floor Mats 14. Spare tire full size 15. Short Bed 16. Spray in bed liner 17. Exterior: Color: White Page 2 of 3 P20-026 18.Interior Color: Dark Color 19. Bluetooth 20. Towing Package for Trailer Page 3 of 3 G 1� j Vehicle Locator :Dealer Information JK CHEVROLET —frirS - (dia.. ' Wejt : /J71/6- 1451 W1451 HWY 69 N NEDERLAND,TX 77627 1'1/x7! -0170ie 11' Phone: 409-722-0443 /S 414/44154-g Fax:409-724-0930 _1GC4YLE73LF148968 ��- Model Year: 2020 Event Code: 5000-Delivered to Dealer Make: Chevrolet Order#: XCJN67 Model:2500HD Silverado MSRP: $45,120.00 CK20743-4WD Standard Box Crew Cab PEG: 1WT-Work Truck Preferred Equipment Group Order Type: TRE-Retail Stock Primary Color: GAZ-Summit White Stock#: N/A Trim: H2G-1 WT-Vinyl,Jet Black, Interior Trim Inventory Status:Available Engine: LBT-Engine: 6.6L,V-8, SIDI Total Cash Allowance:*$2,000.00 (Expires on 03/02/2020) Transmission: MYD-6-Speed Automatic Additional Vehicle Information ---- ---------- - ----- GM Marketing Information (Vehicle Options Chargeable Options MSRP JL1-integrated Trailer Brake Controller $275.00 K14-120 Volt Electrical Receptacle, In Cab $225.00.- 8C.b z D Qui.. T NZZ-Skid Plate $150.00 bt(LLLIbEJ) PCV-1WT Convenience 1 Package $1,185.00 QXT-Tires: LT265/70 R17 All Terrain, Blackwall $200.00 U01-Roof Marker Lamps $55.00 UE1-OnStar Communication System $175.00 UF2-Lighting, Cargo Box, LED $125.00 UY2-Wiring Provisions: Camper $35.00 No Cost Options FE9-Federal Emissions GT4-Rear Axle: 3.73 Ratio JGD-GVW Rating 10,450 Lbs UT-Engine: 6.6L, V-B, SIDI MYD-6-Speed Automatic PYN-Wheels: 17" Steel, Painted M9.-P 5, ! 'Oso - - - 3Aia �x, ,sz ffi 35, tOD. b kesioak rn ccsc 5