The URL can be used to link to this page

Home My WebLink AboutPR 21324: PURCHASE OF TIRES AND TUBES FOR CITY VEHICLES City of ,y. )14 ort rthu�— Texas www.Po rtArth u rTx.gov INTEROFFICE MEMORANDUM Date: March 10, 2020 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Clifton Williams, Purchasing Manager RE: PR 21324- Purchase of Tires and Tubes for City Vehicles Introduction: The City recommends that the City Council approve the purchase of tires and tubes from Southern Tire Mart and The Goodyear Tire & Rubber Company of Beaumont, Texas, through the Buyboard Cooperative Purchasing Program, with a projected budgetary impact of$400,000. Background: The City purchases tires and tubes for the City fleet. Southern Tire Mart and The Goodyear Tire and Rubber Company have contracts under Buyboard Contract No. 553-18. The City approved Resolution 02-341 authorizing the City to enter into an interlocal agreement for cooperative purchasing with Buyboard. The City will choose the most appropriate tire between the two companies. Generally, these purchases are made on an as needed basis and charged to the requesting department. Budget Impact: The funding for procurement of parts will be charged to various departments/divisions under encumbrance Code 43-Motor Vehicle Maintenance. Recommendation: The City recommends that the City Council approve the purchase of tires and tubes from Southern Tire Mart and The Goodyear Tire&Rubber Company of Beaumont, Texas, through the Buyboard Cooperative Purchasing Program, with a projected budgetary impact of$400,000. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 * Port Arthur,Texas 77641-1089 x 409.983.8101 * FAX 409.982.6743 P.R.No. 21324 3/10/2020 CEWJ Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACTS WITH SOUTHERN TIRE MART AND THE GOODYEAR TIRE AND RUBBER COMPANY OF BEAUMONT,TEXAS, THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM, CONTRACT NO. 553-18, FOR THE PURCHASE OF TIRES AND TUBES,IN A TOTAL NOT TO EXCEED AMOUNT OF $400,000.00; FUNDING AVAILABLE IN DEPARTMENTAL ACCOUNTS DELINEATED IN THE RESOLUTION WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission; and WHEREAS, per Resolution No. 02-341,the City entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program("Buyboard"); and, WHEREAS,the Southern Tire Mart and The Goodyear Tire and Rubber Company Buyboard Contract No. 553-18 for tires and tubes will expire on February 28, 2021; and, WHEREAS, the department will choose the most appropriate tire between the two companies; and WHEREAS,the awarding of the tires and tubes to Southern Tire Mart and The Goodyear Tire and Rubber Company of Beaumont, Texas, through their Buyboard Contract No. 553-18, is recommended in a total not to exceed amount of$400,000.00; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct. P.R. No. 21324 3/10/2020 CEWJ Page 2 of 3 THAT,the City Manager is hereby authorized and directed to enter into a contract with Southern Tire Mart of Beaumont, Texas,through their Buyboard Contract No. 553-18, for the purchase of tires and tubes, in substantially the same form as attached as Exhibit"A". THAT,the City Manager is hereby authorized and directed to enter into a contract with The Goodyear Tire and Rubber Company of Beaumont, Texas, through their Buyboard Contract No. 553-18, for the purchase of tires and tubes, in substantially the same form as attached as Exhibit"B". THAT,the annual amount of these purchases has a projected budgetary impact of $400,000, which will be charged to the following accounts. 001-1101-521.42-00 Police Public Safety Equipment Maintenance 001-1101-521.43-00 Police Public Safety Vehicle Maintenance 001-1121-521.43-00 Fire Public Safety Vehicle Maintenance 001-1201-531.43-00 Public Works Administration Vehicle Maintenance 001-1202-531.43-00 Public Works Engineering Vehicle Maintenance 001-1203-531.42-00 Public Works Streets Equipment Maintenance 001-1204-531.42-00 Public Works Drainage Equipment Maintenance 001-1204-531.43-00 Public Works Drainage Vehicle Maintenance 001-1205-531.43-00 Public Works Traffic Maintenance Vehicle Maintenance 001-1206-531.43-00 Public Works Facility Maintenance Vehicle Maintenance 001-1207-531.42-00 Parks Maintenance Equipment Maintenance 001-1207-531.43-00 Parks Maintenance Vehicle Maintenance 001 -1304-541.43-00 Health& Welfare Environmental Health Vehicle Maintenance 401-1501-561.43-00 Transit Vehicle Operations Vehicle Maintenance 401-1502-561.43-00 Transit Vehicle Maintenance Vehicle Maintenance 403-1271-533.43-00 Public Works Solid Waste Trash Vehicle Maintenance 403-1272-533.43-00 Public Works Solid Waste Res. Garbage Vehicle Maintenance 403-1273-533.43-00 Public Works Solid Waste Container Vehicle Maintenance 403-1274-533.43-00 Public Works Landfill Vehicle Maintenance 403-1275-533.43-00 Public Works Solid Waste Administration Vehicle Maintenance 410-1252-532.43-00 Water Utilities Water Purification Vehicle Maintenance 410-1253-532.43-00 Water Utilities Water Distribution Vehicle Maintenance 410-1254-532.43-00 Water Utilities Customer Service Vehicle Maintenance 410-1255-532.43-00 Water Utilities Wastewater Conveyance Vehicle Maintenance 410-1256-532.43-00 Water Utilities Wastewater Treatment Vehicle Maintenance 450-1291-549.42-00 Pleasure Island Administration Vehicle Maintenance; and, THAT, a copy of this caption be spread upon the Minutes of the City Council. P.R. No. 21324 3/10/2020 CEWJ Page 3 of 3 READ, ADOPTED AND APPROVED on this day of March, A.D., 2020, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: NOES: Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS • FORM: fr ilecia Tir-4 A City Attorney APPROV D F► ' ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: 4 Ron Burton Kandy Dan 1 City Manager Director of Finance 16.- )0. 4:215° Ido 41.) 4414,2„,, Pamela Langford Clifton Williams, CPPB Director of Development Services Purchasing Manager EXHIBIT "A" CONTRACT FOR PURCHASE OF TIRES FOR THE CITY OF PORT ARTHUR THIS AGREEMENT, made this day of , 2020, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Southern Tire Mart hereinafter called "CONTRACTOR". WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be from the start date on Notice to Proceed to February 28, 2021. 2. The Contractor will supply tires, tubes and services at the BuyBoard Contract Price 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4. The term "Contract Documents" means and includes the following: 1) Agreement 2) Notice of Award 3) Price List under BuyBoard Contract No. 552-18 (due to volume, located in Purchasing Division) 4) Notice to Proceed 5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in ( 2 copies) each of which shall be deemed an original on the date first written above. Signed on the day of 2020 ATTEST CITY OF PORT ARTHUR BY CITY SECRETARY CITY MANAGER Signed on the day of , 2020 ATTEST SOUTHERN TIRE MART BY CITY SECRETARY PRINT NAME: TITLE: EXHIBIT "B" CONTRACT FOR PURCHASE OF TIRES FOR THE CITY OF PORT ARTHUR THIS AGREEMENT, made this day of , 2020, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and The Goodyear Tire & Rubber Company hereinafter called "CONTRACTOR". WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be from the start date on Notice to Proceed to February 28, 2021. 2. The Contractor will supply tires, tubes and services at the BuyBoard Contract Price 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4. The term "Contract Documents" means and includes the following: 1) Agreement 2) Notice of Award 3) Price List under BuyBoard Contract No. 553-18 (due to volume, located in Purchasing Division) 4) Notice to Proceed 5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in ( 2 copies) each of which shall be deemed an original on the date first written above. Signed on the day of 2020 ATTEST CITY OF PORT ARTHUR BY CITY SECRETARY CITY MANAGER Signed on the day of , 2020 ATTEST THE GOODYEAR TIRE & RUBBER COMPANY BY CITY SECRETARY PRINT NAME: TITLE: