HomeMy WebLinkAboutPR 21303: FIRE HYDRANTS PURCHASE FROM CORE & MAIN City of \\\ /
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Texas
INTEROFFICE MEMORANDUM
WATER UTILITIES DEPARTMENT-ADMINISTRATION DIVISION
Date: March 9, 2020
To: Ronald Burton, City Manager
From: Donald Stanton, Interim Director of Water Utilities
RE: PR 21303—Fire Hydrants Purchase from Core & Main
Nature of the Request:
Recommendation is made by the Water Utilities Department, on behalf of the Water
Distribution Division, that the City Council approve Proposed Resolution No. 21303,
authorizing the purchase of fire hydrants from Core & Main, of Beaumont, Texas, (formerly
HD Supply of Beaumont, Texas) in a not-to-exceed amount of$200,000.00.
Years back, the City standardized on the American Flow Control (American Darling) fire
hydrant, manufactured in Beaumont, Texas. Standardization is important for our water systems
operations and repairs city wide. AFC hydrant is widely regarded as one of the best units
available. Their current distributor for our area(sole source) is Core& Main.
Core & Main has provided quotes (attached) for various hydrants, which were expected to
increase May 1, 2020, but the supplier has confirmed no price change for the next year. This
contract can be renewed upon mutual consent for an additional twelve (12) month period, and
the City can terminate this contract at its convenience with thirty (30) days written notice
Staff Considerations:
City Staff will not be affected by this P R approval.
BudMet Considerations:
The fire hydrants will be maintained in inventory at the Water Utilities Department's Warehouse
and charged to the appropriate budget account, 410-1253-532.35-00 (Water System
Maintenance), when installed. This purchase is not-to-exceed $200,000.00.
Recommendation:
I recommend that the City Council approve Proposed Resolution No. 21303 on behalf of the
Water Distribution Division, for fire hydrants purchased from Core & Main of Beaumont, Texas,
for a not-to-exceed amount of$200,000.00. Funds are available in Account Number 410-1253-
532.35-00.
P. R. No. 21303
3/9/20 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE EXECUTION OF
A CONTRACT FOR THE PURCHASE OF FIRE
HYDRANTS FOR THE WATER UTILITIES
DEPARTMENT, WATER DISTRIBUTION DIVISION,
WITH CORE & MAIN OF BEAUMONT, TEXAS
(FORMERLY HD SUPPLY OF BEAUMONT, TEXAS),
WITH A NOT-TO-EXCEED AMOUNT OF $200,000.00
(UNIT PRICES AS SHOWN IN THE ATTACHED
QUOTE). FUNDS ARE AVAILABLE IN ACCOUNT NO.
410-1253-532.35-00.
WHEREAS, the Water Utilities Department routinely installs and replaces fire hydrants
throughout the City; and,
WHEREAS, the City Standard for fire hydrants is the American Flow Control American
Darling B-84B,manufactured in Beaumont, Texas; and,
WHEREAS, American Flow Control sells its product through distributors exclusive to
geographic areas and has contracted to sell the City fire hydrants in an amount not-to-exceed
$200,000; and,
WHEREAS, the current AFC distributor for our area, sole source (see "Exhibit A") is
Core& Main of Beaumont, Texas (formerly HD Supply in Beaumont, Texas); and,
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022, General Exemptions (7A), a procurement of items that are
available from only one source, including items that are available from one source because of
patents, copyrights, secret processes, or natural monopolies; and,
WHEREAS, the sole source for bids has been evaluated by the Water Utilities and
Purchasing Departments (quote attached as"Exhibit B"),
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
P. R. No. 21303
3/9/20 bw
Page 2 of 3
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, a contract (attached in substantially the same form
as "Exhibit C") between the City of Port Arthur and Core & Main, for the unit prices shown in
the quote, in a not-to-exceed amount of$200,000.00.
THAT, this contract can be renewed upon mutual consent for an additional twelve (12)
month period, and the City can terminate this contract at its convenience with thirty (30) days
written notice; and,
THAT, funding for this material is provided for in the Water Utilities Department
budgeted Account No. 410-1253-532.35-00.
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2020 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Thurman"Bill" Bartie
Mayor
P.R. No. 21303
3/9/20 bw
Page 3 of 3
ATTEST: APPROVED AS TO FORM:
VI/LiA.1
Sherri Bellard Valecia Ti no
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
4j hi;
Ronald Burton Clifto Williams, CPPB
City Manager Purchasing Manager
Donald Stanton
Interim Director Water Utilities
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Daniel
Interim Director of Finance
Account No. 410-1253-532.35-00
P. R. No. 21303
3/9/20 bw
Exhibit "A"
(Sole Source Letter)
Ai
FLOW CONTROL
THE RIGHT WAY
March 12, 2020
Yolanda Scypion-Goudeaux
Purchasing Assistant
City of Port Arthur,TX
P.O.Box 1089
Port Arthur,TX 77641
RE:American Darling Sole Source
Dear Ms.Yolanda:
This letter is to confirm to the City of Port Arthur that Core and Main located at 8010 Church Street, Beaumont,
Texas is the sole source for American Flow Control(American Darling) products in the Golden Triangle area. Any
product inquiries and quotes should be directed to Core and Main.
If you have any questions do not hesitate to contact me.
Best Regards,
James Ingle
Territory Sales Manager
jingle@american-usa.com
Cell:713-816-7019
AMERICAN Ductile Iron Pipe-AMERICAN Flow Control-AMERICAN SpiralWeld Pipe-AMERICAN Steel Pipe-AMERICAN Castings-International Sales
P0.Box 2727-Birmingham,Alabama 35202-2727-wwwamerican-usa corn
P. R. No. 21303
3/9/20 bw
Exhibit "B"
(Quote)
P. R. No. 21303
3/9/20
Quote
FIRE HYDRANTS
4/25/19
Quote submitted by Core & Main, of Beaumont, Texas
[AFC Hydrant]
Depth of
Bury Description Pricing
3'6" B-84-B PORT ARTHUR HYD W/5" STORZ NOZZLE $2,036.98
4'6" B-84-B PORT ARTHUR HYD W/5" STORZ NOZZLE $2,120.80
6'0" B-84-B PORT ARTHUR HYD W/5" STORZ NOZZLE $2,246.27
4'6" B-62-B PORT ARTHUR HYD W/2-5" STORZ NOZZLES $2,322.97
P. R. No.21303
3/9/20 bw
Exhibit "C"
(Contract/Core & Main)
P. R. No. 21303
3/9/20
PURCHASING CONTRACT
AGREEMENT
THIS AGREEMENT is made this the of , 2020, by
and between an individual, firm partnership or corporation, Core & Main, of Beaumont,
Texas hereinafter called "Vendor", and the City of Port Arthur, a municipal corporation
organized under the laws of the State of Texas, hereinafter called the "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms, conditions
and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be for one year from the date stated in the
Notice to Proceed, with an option to renew for one additional year, unless sooner
terminated under the provision hereof. The City can terminate this contract at its
convenience which includes, but not limited to, funding not being available in any
budget cycle with thirty (30) days written notice.
2. The Vendor will provide American Flow Control B84 Storz Fire
Hydrants, as delineated and submitted in their prior proposal dated April 25, 2019.
3. During the term of this Contract, the Vendor will furnish all of the materials
and supplies, as stated in the specifications, described as:
American Flow Control B84 5" Storz Fire Hydrants
4. The Vendor agrees to deliver all materials on an as-needed basis during
the term of this contract, in a not-to-exceed maximum amount of $200,000.00, as shown
in the quote.
5. The term "Contract Documents" means and includes the following:
A. Agreement
B. Specifications; quote
C. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors and assigns.
P. R. No. 21303
3/9/20
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of
which shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2020.
WITNESS: CORE & MAIN:
Name:
Title:
SIGNED AND AGREED to on the day of , 2020.
ATTEST: CITY OF PORT ARTHUR:
Sherri Bellard Ronald Burton
FIRE HYDRANT SPECIFICATIONS FOR THE CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
GENERAL
These specifications are for the furnishing of Fire Hydrants for the City of Port Arthur Utility
Operations Department. Bid price shall be F.O.B., 111 H.O. Mills Blvd., Port Arthur, TX
77640.
Fire Hydrants shall conform to requirements and tests of AWWA Standard for Dry Barrel
Fire Hydrants C502 (latest revision), as they pertain to the design, component materials,
construction and manufacture, except as modified or supplemented hereinafter:
SUPPLEMENTARY DETAILS
1. The operating nut shall be bronze, non-rising and pentagonal in shape measuring 1-
1/4" from point to flat. Pentagon shall have a depth of at least one and one quarter
inch (1-1/4"). The hold down nut shall incorporate a resilient weather seal protecting
the operating mechanism from the elements. The direction of opening shall be
counter-clockwise with an arrow clearly embossed near the operating nut to so
indicate.
2. A lubrication chamber shall be provided, sealed top and bottom with "0" rings. The
design shall be such that the thrust collar and the threaded operating parts are
automatically lubricated each time the hydrant is cycled. There shall not be less than
two (2) "0" rings separating the oil reservoir from the waterway and that portion of the
stem contacting these "O" rings shall be sleeved with bronze. An anti-friction device
shall be in place above the thrust collar to further minimize operating torque.
3. The hydrant bonnet shall be attached to the upper barrel by not less than eight (6)
bolts and nuts.
4. Hydrants shall be 'three-way', having two (2) 2-1/2" hose nozzles with National
Standard Threads and one (1) pumper nozzle with 5" Storz connection, as stated
below. Nozzles shall have bayonet connection attaching to clockwise into hydrant
barrel utilizing "0" ring pressure seals. A suitable nozzle lock shall be in place to
prevent inadvertent nozzle removal.
5. Hydrants shall be 'traffic-model' having upper and lower barrels joined approximately
2" above the ground line by a breakable flange. This flange shall employ not less than
six (6) bolts. The ground line, which shall be clearly embossed on the lower barrel,
shall be from the centerline of the lowest nozzle. Traffic feature shall be designed for
easy 360° rotation of nozzle section during field installation.
6. The stem shall be two-piece, not less than 1" square high tensile steel (excluding
threaded or machined areas) and shall be connected by breakable stem coupling near
the ground line flange, which shall be epoxy coated to minimize galvanic action at this
point. Pins used in conjunction with the stem couplings shall be stainless steel.
7. Inside diameter of hydrant barrel shall not be less than six and one eighth inches (6-
1/8").
8. Main valves shall be `compression type', closing with the pressure and shall be not
less than five and one-fourth inch (5-1/4") in diameter. It shall be designed so that
removal can be accomplished without excavating. Composition of the main valve shall
be molded rubber or neoprene and shall be not less than one inch thick (1").
9. Hydrants shall be equipped with not less than two (2) drain ports and four (4) drain
outlets, which drain the barrel when the hydrant is closed and seal shut when the
hydrant is opened.
Purchasing Contract Agreement
P.R. 21303
10. Seat ring and drain ring must be bronze (ASTM B-62) and work in conjunction to form
an all bronze drain way.
11. The bronze seat ring shall thread into a bronze drain ring providing bronze—to-bronze
connection. Seat ring seals shall be "0" rings.
12. The six inch (6") shoe connection shall be mechanical joint having ample blocking
pads for sturdy setting and two (2) strapping lugs to secure hydrant to piping. A
minimum of six (6) bolts and nuts is required to fasten the shoe to the lower barrel.
13. Bidder must furnish: 1) flow data indicating friction loss in PSI at the flow rate of 1000
GPM from the pumper nozzle, such friction loss must not exceed three (3) PSI, 2)
hydrant shall be warranted by the manufacturer against defects in material or
workmanship for a period of ten (10) years from the date of manufacture, and 3) the
manufacturing facility for the hydrant must have current ISO 9001 certification.
14. Acceptable hydrants are: American/Darling 5-1/4" B-84-B-5 fusion bonded epoxy
upper and lower valve plate and epoxy coated base.
15. The City Standard for fire hydrants is:
American/Darling 5W B-84-B-5 with bronze upper valve plate and epoxy coated base.
Hydrants delivered to the City will be carefully examined and failure to comply with any of the
above requirements is sufficient cause for rejection. Such hydrants must be removed from City
premises at supplier's expense.
Bid price shall be F.O.B., 111 H.O. Mills Blvd., Port Arthur, TX 77640.
The term of this contract shall be for a period of twelve (12) months. However, the City
reserves the right to extend the contract in its exact same terms at the original bid
amount for an additional twelve (12) months with mutual consent. Although the City plans
to purchase approximately fifty (50) hydrants during the year (annual contract will begin with the
contract award), there is no obligation to buy this exact quantity. The following estimated
quantities are to establish a basis for the comparison of bids.
No one-time delivery will be accepted. Minimum order shall be for ten (10) hydrants.
Depth of
Bury Description Pricing
3'6" B-84-B PORT ARTHUR HYD W/5" STORZ NOZZLE $2,036.98
4'6" B-84-B PORT ARTHUR HYD W/5" STORZ NOZZLE $2,120.80
6'0" B-84-B PORT ARTHUR HYD W/5" STORZ NOZZLE $2,246.27
4'6" B-62-B PORT ARTHUR HYD W/2-5" STORZ NOZZLES $2,322.97
P. R. No. 21303
3/9/20
Quote
FIRE HYDRANTS
4/25/19
Quote submitted by Core & Main, of Beaumont, Texas
[AFC Hydrant]
Depth of
Bury Description Pricing
3'6" B-84-B PORT ARTHUR HYD W/5" STORZ NOZZLE $2,036.98
4'6" B-84-B PORT ARTHUR HYD W/5" STORZ NOZZLE $2,120.80
6'0" B-84-B PORT ARTHUR HYD W/5" STORZ NOZZLE $2,246.27
4'6" B-62-B PORT ARTHUR HYD W/2-5" STORZ NOZZLES $2,322.97
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