HomeMy WebLinkAboutPR 21311: EDC, SECOND YEAR (FIRST RENEWAL) CONTRACT WITH SOUTHEAST TEXAS BUILDING SERVICES rityof rta ur
Interoffice
X. Mayor, City Council, City Manager
AVM: Floyd Batiste
bate: March 3, 2020
P. R. No 21311 ; Council Meeting on March 17, 2020
A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST RENEWAL)
OF THE CONTRACT WITH SOUTHEAST TEXAS BUILDING SERVICES OF
NEDERLAND, TEXAS, FOR JANITORIAL SERVICES AT 501 PROCTER
WITH A PROJECTED BUDGETARY IMPACT OF $20,000.00; EDC
BUILDING ACCOUNT NO. 120-1429-582.32-00
P.R. NO. 21311
02/03/2020 RAJ
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST
RENEWAL)OF THE CONTRACT WITH SOUTHEAST TEXAS BUILDING
SERVICES OF NEDERLAND, TEXAS, FOR JANITORIAL SERVICES AT
501 PROCTER WITH A PROJECTED BUDGETARY IMPACT OF
$20,000.00; EDC BUILDING ACCOUNT NO. 120-1429-582.32-00
WHEREAS, pursuant to Resolution No. 19-162, the City of Port Arthur Section 4A
Economic Development Corporation("PAEDC")entered into a one-year contract with the option to
renew for three (3) additional one-year periods with Southeast Texas Building Services of
Nederland, Texas for janitorial services for the property located at 501 Procter Street; and
WHEREAS,on March 2,2020,the PAEDC Board of Directors approved the renewal of the
contract between PAEDC and Southeast Texas Building Services for the period of May 23,2020 to
May 23, 2021, with a projected budgetary impact of$20,000.00 per year.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That City Council hereby approves the first renewal of the contract with
Southeast Building Services of Nederland,Texas for janitorial services for PAEDC with a projected
budgetary impact of$20,000.00 for the time period of May 23, 2020 to May 23, 2021.
Section 3. That an authorized agent of Southeast Building Services will sign this Resolution
agreeing to the terms thereof.
Section 4. That a copy of this Resolution shall be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED on this day of A.D., 2020 at a
Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES:
Mayor
Councilmembers
•
NOES:
Thurman Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED:
/
Floyd Batiste, -'AEDC " EO
APPROV a A T/ FORM:
_AfeditA
Guy N. Goodson, PAEDC ' ttorney
H1733123
Page 2
APPROVED AS TO FORM:
/,
Valecia R. V no, City Attorney
AGREED TO:
SOUTHEAST TEXAS BUILDING SERVICES
By:
Print Name:
Title:
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Daniel, Interim Finance Director
(1733123 Page 3
Exhibit "A "
JANITORIAL SERVICES CONTRACT
That this Janitorial Services Contract (the "Contract") is made on this day of
2020 by and between the City of Port Arthur Section 4A Economic Development
Corporation ( the "PAEDC"), organized under the laws of the State of Texas and Southeast Texas
Building Services (the "Contractor'.)
WITNESSETH
WHEREAS, the PAEDC advertised for request for proposals for janitorial services to provide
janitorial services for offices located in the 501 Procter Street property (the `Property"); and
WHEREAS, through such evaluation it was determined that Southeast Texas Building Services
presented the best response; and
WHEREAS, the PAEDC entered into a janitorial services contract with Southeast Texas Building
Services for$1,280.00 per month; and
NOW,THEREFORE, for and in consideration of the mutual covenants and promises contained
herein the parties hereby agree as follows:
I.
SCOPE OF SERVICES
1.01-Services
Contractor agrees to perform the services and comply with the provisions specified in the
Request for Bid Proposals (the "RFP"), copies of which are attached hereto as Exhibits "A" and
"B", respectively, and incorporated herein by reference for all purposes. The RFP consists of the
Notice to Bidders, Instructions to Bidders, and Specifications for Janitorial Services. The RFP and
Bid Proposal comprise a part of this contract as it fully set forth herein and such provisions form
a part of this contract. To the extent of a conflict or inconsistency between or among the
provisions of this Contract document, the RFP and/or Bid, the documents shall control in the
following order of precedence:
1. this Janitorial Services Contract document;
2. the RFP;
3. the Bid.
Vendors are responsible for inspecting the Property prior to submitting bids.
II.
COMPENSATION
2.01— Payments
The Contractor shall perform the services required by this contact for the fees set forth in the Bid
Proposal and bill the PAEDC with an invoice submitted to the management and leasing agent.
Invoices shall be submitted on or before the 10th day of each month for services performed in
the preceding month. Payment shall be made within 30 days of receiving the invoice. Contractor
shall notify the PAEDC and the management and leasing agent of any changes of address, phone
number, or email within five (5) days.
III.
TERM
3.01-Term
Subject to the provisions of this Contract the term of this Contract shall commence on approval
by City Council and shall terminate one year later unless terminated earlier in accordance with
the provisions hereof. The Contract shall be for one (1) year with two (2) additional one (1)
year renewable options. Renewal shall be the sole option of the PAEDC if agreed to by the
Contractor. The PAEDC may cancel this contract without cause upon thirty (30) days written
notice prior to the date of termination.
IN WITNESS WHEREOF; the parties have made and executed this Contract in multiple copies,
each of which shall be an original, as of this day of , 2020.
CONTRACTOR:
By:
Name:
Title:
THE CITY OF PORT ARTHUR SECTION
4A ECONOMIC DEVELOPMENT CORPORATION
By:
Name:
Title: