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Home My WebLink AboutPO 6850: FY 19-20 BUDGET AMENDMENT NUMBER 2 ort rrlrur 7e.xus www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: March 23, 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Kandy Daniel, Interim Finance Director RE: P.O. 6850 - FY19-20 Budget Amendment Number 2 Introduction: Budget amendments are requested to increase appropriations in the General Fund, Debt Service Fund, Capital Reserve Fund and the Hotel Occupancy Fund. $50,000 is requested to increase the appropriation for the Civic Center due to unanticipated maintenance and repairs at Rosehill Manor, West Side Development Center, Sabine Pass Community Center and the Civic Center. $370,000 is requested to increase the appropriation in the Debt Service Fund for bond issue and interest costs associated with the sale of$10 million in Certificates of Obligation in February 2020. $362,204 is requested to increase the appropriation in the Capital Reserve Fund for replacement of vehicles which were budgeted in FY19 but not received until FY20 and replacement of damaged vehicles where insurance was received in FY20. $108,148 is requested for 2 trucks for Public Works which were budgeted and approved in FY19. $187,056 is requested for replacement of a trash truck in Solid Waste where $138,000 in insurance proceeds was received. $67,000 is requested for replacement of a mower for Parks where $34,520 in insurance proceeds was received. $138,000 is requested to increase the Hotel Occupancy Fund due to additional cost related to the Department Club project. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 City of ort rthuzc Teras www.PortArthurTx.gov Background: The FY 19-20 budget was approved on September 10, 2019. This is the second budget amendment requested for this budget year. Budget Impact: The above requests will increase the appropriation and decrease the ending fund balance in the General Fund by $50,000 and the Hotel Occupancy Fund by $138,000. The request will increase the appropriation in the Capital Reserve Fund by $362,204 and decrease the fund balance by $80,873. The request will increase the appropriation in the Debt Service Fund by $370,000 and decrease the fund balance by $177,000. Recommendation: The attached Proposed Ordinance No.6850 amends the budget to provide sufficient funding in the General Fund, Debt Service Fund, Capital Reserve Fund and the Hotel Occupancy Fund and we recommend that the City Council approve it as presented. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 City of Port Arthur Budget FY 2019-2020 Original Bud 1 2 9/10/2019 12/3/2019 3/31/2020 Total Amended Ord #19-46 Ord #19-57 Amendments Budget General Fund Administration 1,994,868 - 1,994,868 City Secretary 1,632,662 - 1,632,662 City Attorney 1,182,723 - 1,182,723 Finance 2,259,129 - 2,259,129 Information Technolog 1,524,206 - 1,524,206 Human Resources 776,797 - 776,797 Development Svcs 6,230,456 - 6,230,456 Civic Center 907,128 50,000 50,000 957,128 Police 20,478,722 - 20,478,722 Fire 14,193,154 96,073 96,073 14,289,227 Public Works 9,169,571 - 9,169,571 Health 1,595,660 - 1,595,660 Parks& Rec 3,134,713 - 3,134,713 Library 1,486,280 - 1,486,280 Transfers 11,908,870 - 11,908,870 Total General Fund 78,474,939 96,073 50,000 146,073 78,621,012 Debt Service 10,566,634 370,000 370,000 10,936,634 Water 29,468,556 - 29,468,556 Solid Waste 8,626,934 - 8,626,934 Pleasure Island 1,080,832 25,600 25,600 1,106,432 Capital Reserve 3,478,259 362,204 362,204 3,840,463 Hospitalization 10,623,840 - 10,623,840 Worker's Comp 775,000 - 775,000 Employee Benefits 1,038,500 - 1,038,500 General Liability 1,950,000 - 1,950,000 Capital Improvement 105,830,941 - 105,830,941 Transit 2,567,380 - 2,567,380 HOT 1,617,016 138,000 138,000 1,755,016 Library Special - - - Police Special 156,000 - 156,000 Traffic Enforcement 46,600 - 46,600 Golf Course 40,000 - 40,000 Muncipal Court Technology 11,300 - 11,300 EDC Street Maintenance 1,200,000 - 1,200,000 Disaster Recovery Housing 87,200 - 87,200 Gaming Fund 389,801 - 389,801 EDC (ord# 19-47) 12,440,448 - 12,440,448 Total All Funds 270,470,180 121.673 920.204 1,041,877 271,512,057 P. O. NO. 6850 KD 3/23/20 ORDINANCE NO. AN APPROPRIATION ORDINANCE AMENDING THE CITY OF PORT ARTHUR BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30,2020 BY $50,000 FOR THE GENERAL FUND, $370,000 FOR THE DEBT SERVICE FUND, BY $362,204 FOR THE CAPITAL RESERVE FUND AND BY $138,000 FOR THE HOTEL OCCUPANCY FUND. WHEREAS, in accordance with Article XII, Section 9, of the City Charter, the City Council may make emergency appropriations from time to time; and WHEREAS, the City Council may make budget amendments for emergencies under Section 102.009 and for Municipal purposes under Section 102.010 Local Government Code; and WHEREAS, on September 10 2019, the City Council approved and adopted Ordinance 19-46 which appropriated the 2019-2020 budget; and WHEREAS, on December 3, 2019, the City Council approved and adopted Ordinance 19-57 which amended ordinance 19-46; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the following funds/departments Budget be increased (decreased) as shown: General Fund Civic Center $ 50,000 Debt Service Fund $370,000 Capital Reserve Fund $362,204 Hotel Occupancy Fund $138,000 Section 3. That Section 4 of Ordinance 19-46 is amended to read: That there be and is hereby appropriated the sum of Seventy Eight Million, Six Hundred Twenty One Thousand, Twelve Dollars ($78,621,012) to the General Fund for the payment of the Operating Expenses, and necessary Capital Outlay for the City Government for the following Departments and uses: Department or Use Amended Inc./(Dec) Amended Budget Appropriation Budget Administration $ 1,994,868 $ 1,994,868 City Secretary 1,632,662 1,632,662 City Attorney 1,182,723 1,182,723 Finance 2,259,129 2,259,129 Information Technology 1,524,206 1,524,206 Human Resources 776,797 776,797 Development Services 6,230,456 6,230,456 Civic Center 907,128 50,000 957,128 Police 20,478,722 20,478,722 Fire 14,289,227 14,289,227 Public Works 9,169,571 9,169,571 Health 1,595,660 1,595,660 Parks & Recreation 3,134,713 3,134,713 Library 1,486,280 1,486,280 Transfers to Other Funds 11,908,870 11,908,870 Total $ 78,571,012 $ 50,000 $ 78,621,012 Section 4. That Section 5 of Ordinance 19-46 is amended to read: That there be and is hereby appropriated the sum of Ten Million, Nine Hundred Thirty Six Thousand, Six Hundred Thirty Four Dollars ($10,936,634) to the Debt Service Fund for the payment of Principal, Interest and Fiscal Agent Fees necessary to service the City's Long-Term Debt. Section 5. That Section 9 of Ordinance 19-46 is amended to read: That there be and is hereby appropriated the sum of Three Million, Eight Hundred Forty Thousand, Four Hundred Sixty Three Dollars ($3,840,463) to the Capital Reserve Fund for the purchase of capital equipment. Section 6. That Section 16 of Ordinance 19-46 is amended to read: That there be and is hereby appropriated the sum of One Million, Seven Hundred Fifty Five Thousand, Sixteen Dollars ($1,755,016) to the Hotel Occupancy Tax Fund for the payment of eligible expenses. Section 7. That a copy of the caption of this Ordinance be spread upon the minutes of the City Council. Section 8. That this Ordinance shall be effective immediately. READ, ADOPTED, AND APPROVED, this day of March, 2020, AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: Ayes: Mayor Councilmembers: NOES: Thurman"Bill" Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Valecia Tizeno, City Attorney APPROVED FOR ADMINISTRATION: Ron Burton, City Manager Gam_ c Kandy Dani 1, Interim Director of Finance