HomeMy WebLinkAboutPR 21275: PROJECT WITH THE LABICHE ARCHITECTURAL GROUP, INC., REPAIRS TO ROSE HILL MANOR Memorandum
City of Port Arthur, Texas
Robert A. "Bob"Bowers Civic Center
To: The Honorable Mayor and City Council
Through: Ron Burton,City Manager
From: Adam J Saunders,Civic Center Dir
RE: Proposed Resolution No. 21275
At Rosehill Manor, much repair and maintenance is needed. Some repairs were done to windows, roof,
chimney, etc. to stop water intrusion into the building. This work was designated as Phase I. LaBiche
Architectural Group of Beaumont developed professional plans for repairs to Rose Hill Manor and
submitted them to the Texas Historical Commission, as well as worked with the Texas Historical
Commission for their approval for Phase I. This was approved on Res #16-246 for a total amount of
$66,000.00 with reimbursables of$1500.00. There is an outstanding balance due for the work completed
for Phase I to Labiche Architectural Group of Beaumont, Texas in the amount of$10,269.89. This will
increase the amount to$76,269.89.
A grant was received for work at Rosehill Manor. In order to qualify for the grant,additional professional
plans were required by LaBiche Architectural Group of Beaumont. In August of 2017 I submitted a
Proposed Resolution for this additional work to be added to the original Res#16-246. It was pulled from
the City Council Agenda because it was determined this could not be added to the resolution, but must be
a new, separate agreement.
Soon after this, Hurricane Harvey struck Port Arthur. I did not get the new agreement and Proposed
Resolution on a City Council Agenda. During the time after the storm this slipped my mind. After some
level of normalcy was in place, I had LaBiche Architectural Group proceed with all work at Rosehill
Manor. Included was the additional work for the grant.
LaBiche Architectural Group invoiced the Civic Center Department on all work for Rosehill Manor.
LaBiche Architectural Group noted the two separate jobs by invoice numbers, I did not take note of the
different numbers. When the Purchase Order set up from Res #16-246 expired, an outstanding balance
was realized. Due to my lack of memory of a need to establish a new agreement, and Purchase Order,
this balance remains due to LaBiche Architectural Group in the amount of$10,269.89.
ANALYSIS/CONSIDERATION:
There are a lot of needed repairs at the building. There is money available in the Hotel Occupancy Tax
fund for this outstanding balance due of$10,269.89.
RECOMMENDATION
A resolution authorizing the City Manager to ratify the payment to complete the project with Labiche
Architectural Group, Inc.for the development of professional plans for repairs to Rose Hill Manor and
submission to the Texas Historical Commission,as well as working with the Texas Historical
Commission for approval in the amount of$10,269.89.
BUDGETARY AND FISCAL EFFECT
Funds available in Hotel Occupancy Tax fund account #140-1405-551.59-00 Project#M97908
STAFFING EFFECT
None
P.R. No. 21275
03/09/20 AJS
PAGE 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO RATIFY THE
PAYMENT TO COMPLETE THE PROJECT WITH THE LABICHE
ARCHITECTURAL GROUP,INC. OF BEAUMONT,TEXAS FOR THE
DEVELOPMENT OF PROFESSIONAL PLANS FOR REPAIRS TO ROSE HILL
MANOR AND SUBMISSION TO THE TEXAS HISTORICAL COMMISSION,AS
WELL AS WORKING WITH THE TEXAS HISTORICAL COMMISSION FOR
APPROVAL,IN THE AMOUNT OF $10,269.89. FUNDS AVAILABLE IN HOTEL
OCCUPANCY TAX FUND ACCOUNT#140-1405-551.59-00 PROJECT #M97908.
WHEREAS, Rose Hill Manor is in need of additional repairs; and
WHEREAS, in order to insure any future grants or tax credits, it is prudent to develop
professional plans for the repairs of Rose Hill Manor; and
WHEREAS,the City Council approved Resolution#16-246 for LaBiche Architectural
Group, Inc to perform a professional assessment, develop professional plans, submission of plans
and assistance in the approval of plans from the Texas Historical Commission for Phase I repairs
to Rosehill Manor in the amount of$66,000.00 plus reimbursables of$1500.00; and
WHEREAS, said plans were submitted to the Texas Historical Commission for
approval; and
WHEREAS, an outstanding balance of$10,269.89 is due to the Labiche Architectural
Group, Inc. for said work; and
WHEREAS, ratification of this payment will complete the project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT the City Manager is hereby authorized to ratify the payment to complete the
project with Labiche Architectural Group, Inc. for the development of professional plans for
repairs to Rose Hill Manor and submission to the Texas Historical Commission, as well as
working with the Texas Historical Commission, in substantially the same form as attached here
to as Exhibit"A".
THAT the funding for said agreement is $10,269.89.
P.R. No. 21275
03/09/20 AJS
PAGE 2 of 3
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of March, 2020 AD, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote:
AYES: Mayor:
Councilmembers:
NOES:
Thurman"Bill"Bartle, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Valecia Tizeno, City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton, City Manager
APPROVED AS TO FUND AVAILABILITY:
Kandy Da iie1, Interim Director of Finance Clifton ' illiams, CPPB, Purchasing Manager
EXHIBIT "A"
$` The LaBiche
II ARCHITECTURAL GROUP, INC.
January 27,2020
Dohn H.LaBiche,FAIA
Principal
Greg Wall,AIA Mr. Adam Saunders
Principal City of Port Arthur
P.O. Box 1089
7999 Gladys,Suite 101 Port Arthur, TX
Beaumont,Texas 77706
(409)860-0197
Fax: (409)860-0198
www.labiche.com Re: Rosehill Manor /Rosehill Manor Grant
Dear Mr. Saunders:
ARCHITECTURE
According to our records on Rosehill Manor project no. 14010 had
PROJECT CONSULTING a purchase order and contract fee of 66,000.00 plus reimbursable
expenses of 1,500.00. On the spread sheet you will see the date,
PLANNING fee and amount received which also included Rosehill Chimney. I
show the amount of fee billed and received. For that purchase
INTERIOR DESIGN order we received 52,330.11
The Rosehill Grant project number 17022 there was a separate
purchase order and a fee of 8,000.00 plus reimbursable expenses
of 1,000.00. There were some additional services that were
completed by Dohn which was billed hourly in the amount of
$2,475.00 and is not included in the contract fee of $8,000.00.
According to your records and what checks were received it is
including everything which is incorrect.
The outstanding amount due is: $10,279.89
Sincerel ,
1
I '
Dohn H. LaBiche, FAIA
DHL/ael
A B C • D E F
1 Rosehill 14010 Contract Amount $ 66,000.00
2 DATE INVOICE NO. FEE BILLED RECEIVED Outstanding
3 7.7.17 Chimney 14010-C.01 $ 3,530.00 $ 3,530.00
4 2.14.18 Chimney 14010-C.02 $ _ 2,469.00 $ 2,469.00
5 3.1.18 Chimney 14010-C.03 $ 1,005.00 $ 1,005.00
6 09.14.16 14010.06 $ 13,397.50 $ 13,397.50
7 10.13.16 14010.07 $ 2,326.25 $ 2,236.25 $ 90.00
8 11.09.16 14010.08 $ 4,640.00 $ 4,640.00
9 01.10.17 14010.09 $ 1,050.00 $ 1,050.00
10 04.04.17 14010.10 $ 4,870.00 $ 4,870.00
11 05.10.17 14010.11R $ 2,022.50 $ 2,022.50
12 06.16.17 14010.12R $ 5,915.00 $ 5,915.00
13 07.07.17 14010.13 $ 2,945.00 $ 2,945.00 '
14 08.07.17 14010.14 $ 2,015.00 $ 2,015.00
15 09.14.17 14010.15R $ 4,272.36 $ 4,272.36
16 10.11.17 14010.16 $ 1,175.00 $ 1,175.00
17 04.05.1.8 14010.17 $ 787.50 $ 787.50
18 Total $ 52,420.11 $ 52,330.11 ;
19
20 FEE $ 66,000.00
21 Received $ (52,330.11)
22 Outstanding $ 13,669.89 _
23 Credit $ (3,480.00)
24 Outstanding $ 10,189.89
25 Invoice No.14010.07 $ 90.00
26 Total Ourstanding Due $ 10,279.89
27 Rosehill Grant 17022
Fee 8,000.00 Reimb
28 1,000
29 Date Invoice FEE Additional Sery Reimbursable Received
30 4.05.18 1702201.00 $ 6,000.00 $ 6,000.00
31 6.05.18 1702202.00 $ 400.00 $ 750.00 $ 248.25 $ 1,398.25
32 7.05.18 1702203.00 $ 1,280.00 $ 375.00 $ 1,655.00
33 01.14.19 $ 1,702,204.00 , $ 320.00 $ 1,350.00 $ 1,670.00
341Total $ 8,000.00 $ 2,475.00 $ 10,723.25
The LaBicheGladAvenue ArchitecturalSte. 101 Group, Inc
ys
. Beaumont, Texas 77706
(409) 860-0197
January 31. 2020
Mr. Adam Saunders Project No: 14010
P.O. Box 1089 Invoice No: 1401020REV
Port Arthur, TX 77641
Project 14010 Rose Hill Mansion Renovations
Professional Services from January 1, 2020 to January 31, 2020
Fee
Total Fee 66,000.00
Total Earned 66,000.00
Previous Fee Billing 55,810.11
Current Fee Billing 10,189.89
Total Fee 10,189.89
Total this Invoice $10,189.89
Outstanding Invoices
Number Date Balance
140107 10/13/2016 90.00
Total 90.00
Total Now Due $10,279.89
otf 72D 5'23
The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the professional practices of persons registered as
architects in Texas. Texas Board of Architectural Examiners,P.O.Box 12337,Austin,TX 787-11-2337Telephone:(512)305-9000/Fax:
(512)305-8900
Mill
_., ..
The LaBiche
ARCHITECTURAL GROUP,INC.
Doha H.LaBiche,FAIA
Principal August 8,2017
Greg Wall,AIA Mr.Adam Saunders
Principal
City of Port Arthur
7999 Gladys,Suite 101 3401 Culture Ctr. Dr.
Beaumont,Texas 77706 Port Arthur,Texas 77642
(409)860-0197
Fax:(409)860-0198
www.labiche.com Project Grant Application Support and Architectural Services for Woodworth
House (Rose Hill Manor),Texas Preservation Trust Funding Grant
Re:Proposal for Grant Support and Architectural Services
ARCHITECTURE Dear Mr.Saunders,
PROJECT CONSULTING We appreciate the opportunity to submit this proposal for Architectural Services
for the referenced project for your approval.The LaBiche Architectural Group,
PLANNINGInc. (hereinafter"Architect") shall provide to the City of Port Arthur(hereinafter
"Client") the services described below for the compensation described below.
This proposal is based upon our experience with historic restoration to comply
INTERIOR DESIGN with The Texas Historical Commission standards,an onsite evaluation,review of
a report by P2MG—Architecture completed on July of 2013 and a revised
Probable Cost statement revised July 2016 attached..As part of our services,if
required,we will employ: Gerald Moorhead,Historical Consultant to assist with
the Texas Historical Commission Antiquities Permit.
PROJECT INFORMATION:
The project,as we understand it,is an exterior chimney and flashing restoration
of the"Woodworth House"also known as"Rose Hill Manor" for compliance
with the Texas Historical Commission Standards.As part of our services,our
staff and consultants will visit the project site to verify existing conditions.
SCOPE OF WORK:
The Architect and the Architect's consultants shall perform those services
described below:
1. Assist Roxanne Parks with and provide application materials needed for
the TPTF Grant.
2. Verify site conditions and document work required for restoration of
three chimneys.
3. Prepare a report documenting the extent of restoration work required.
1 of 3
Architectural Proposal for TPTF Grant
The Woodworth House,Rose Hill Manor
4. Prepare a historic preservation schedule showing items of work,phases of work and a yearly timeline
indicating work to be completed.
5. Prepare Construction Documents for items listed above and submit to the Texas Historical
Commission for an Preservation Permit.
6. Prepare modifications to the Construction Documents to correspond to City's available funding upon
approval of the construction budget.
7. Assist with application to the Texas Historical Commission for an Antiquities Permit prior to
beginning construction.
8. Terms and conditions for services shall be as outlined in AIA Owner/Architect Contract#B-101
2007.
9. Provide Bidding and Construction Observation services for the approved project.
COMPENSATION:
The scope of work outlined above will be performed at an hourly rate not to exceed of Fight Thousand
Dollars ($8,000.00)plus reimbursable expenses of One Thousand Dollars($1000.00).
❑ Additional Services requested by Client will be charged hourly per the fee schedule attached.
❑Reimbursable expenses shall include all printing required for the project.Other expenses shall be
approved by Owner prior to expenditures.Cost of reimbursable expenses shall be billed at
1.25 times the expenditure.
❑ Exclusions:
1. Civil,structural or MEP engineering.
2. Any services related to the Client's due diligence including,but not limited to:obtaining letters of utility
availability and environmental assessments.
We have assembled this proposal based on our understanding of your specific needs related to this project. If
you are in agreement with the terms and qualifications of this proposal,please sign one copy and return to us.
We are extremely interested in working with you on this project and look forward to hearing back from you.
Respectfully,
.111,1 1.LaBiche,FAIA
Approved By:
Adam Saunders Date
2 of 3
Architectural Proposal for TPTF Grant
The Woodworth House, Rose Hill Manor
HOURLY RATE SCHEDULE
PERSONNEL HOURLY RATE*
Principal 150.00
Senior Project Architect 125.00
Project Architect 100.00
Intern Architect II 90.00
Intern Architect I 75.00
Draftsman 60.00
Secretarial 50.00
*The rates for services of the Architect as set forth in this Agreement shall be adjusted in accordance with
their normal salary review practices.
The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the
professional practices of persons registered as architects in Texas.
Texas Board of Architectural Examiners
P.O. Box 12337
Austin, TX 78 71 1-233 7
Telephone: (512)305-9000/Fax: (512)305-8900
3 of 3