The URL can be used to link to this page

Home My WebLink AboutPR 21333: TO AMEND THE CONTRACT WITH THE TEXAS DEPARTMENT OF STATE HEALTH SERVICES, HEALTHY BABIES COMMUNITY COALITION INITIATIVE GRANT City of ,_ 4 ort rrhu ^ Teras www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: March 20,2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Judith A. Smith,RN, BSN, Director of Health Services '/ RE: Authorization to amend the Contract between the Texas Department of State Health Services and the City of Port Arthur for a Healthy Babies Community Coalition Initiative Grant for an additional $117,500. Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City of Port Arthur Health Department to receive additional funding in the amount of$117,500.00 not to exceed $349,375 over a four-year period in order to ensure that our community has a decrease in infant mortality. Background: The Healthy Texas Babies initiative was developed to help Texas communities decrease infant mortality using evidence-based interventions. It involves community stakeholders,healthcare providers,and insurance companies.A reduction in infant mortality will improve the health of Texas babies and mothers and has the potential to save millions of dollars in healthcare costs. Jefferson County has been recognized as a high risk area for infant mortality. The goal is to reduce disparities in poor birth outcomes and maternal and infant mortality among Texans using participatory models of programming. The City of Port Arthur Health Department will utilize the local partnerships that we have already and we will establish a coalition to set up goals to help this community reduce the rate of infant deaths. The goal is also reduce preterm births in our community by 8%over a two year • period. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 , . ___. ... 4 City of — ort rthu Tcrus www.PortArthurTx.gov Budget Impact: Total payments received from this contract will be$349,375.00 over the four- year period. For year one the funding amount is$39,375.00,for year two the funding amount is $75,000.00, for year three the funding amount is $117,500.00, and for year four the funding amount is$117,500 through August 31,2021. These funds will cover operation of the program; salaries, fringe,travel and supplies. Recommendation: It is recommended that City Council approve P.R. No. 21333 between the Texas Department of State Health Services and the City of Port Arthur for a Texas Health Babies Community Coalition grant. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R. No. 21333 03/20/2020-js RESOLUTION NO. A RESOLUTION AUTHORIZING CONTRACT AMENDMENT NO. 2 BETWEEN TEXAS DEPARTMENT OF STATE HEALTH SERVICES AND THE CITY OF PORT ARTHUR FOR A HEALTHY TEXAS BABIES COALITION GRANT, TO REVISE THE BUDGET AND ADD $117,500 IN FUNDS FOR FISCAL YEAR 2021 FOR A TOTAL NOT TO EXCEED $349,375 THROUGH AUGUST 31,2021. NO MATCH REQUIRED. WHEREAS, the Healthy Texas Babies Initiative was developed to help Texas communities decrease infant mortality using evidence-based intervention. This initiative involves community stakeholders, healthcare providers, and insurance companies; and, WHEREAS, Jefferson County has been recognized as a high infant mortality county and these grant funds will help to reduce disparities in poor birth outcomes and maternal and infant mortality with the potential to save millions of dollars in healthcare costs; and, WHEREAS, pursuant to Resolution No. 18-154, council approved the FY 2018- FY 2020 contract on April 24, 2018, and on May 07, 2019 council approved Resolution No. 19-176, amending the contract to add $57,500 for FY 2020, now the Texas Department of State Health Services desires to amend the contract to add $117,500 to cover the contract period September 01, 2020 through August 31, 2021. The total grant award will not exceed $349,375. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That, the facts and opinions are true and correct. P. R. No. 21333 03/20/2020-js Section 2. That, the City Council of the City of Port Arthur hereby approves Contract Amendment No. 2 between the City of Port Arthur and the Department of State Health Services for the Public Health Preparedness Program. Section 3. That, the City Council deems it is in the best interest of the City to approve and authorize the City Manager and the Director of the City's Health Department to execute Contract Amendment No. 2 between the Department of State Health Services and the City of Port Arthur, TX in substantially the same form as attached hereto as Exhibit"A". Section 4. That, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of March, 2020 A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Councilmembers: NOES: Mayor, Thurman Bartie ATTEST: Sherri Bellard, City Secretary P. R. No. 21333 03/20/2020-js APPROVED AS TO FORM: Val Tizeno, City Attorney APPROVED FOR ADMINISTRATION: Ron Burton, City Manager 9U aZill)SibtCt4 Judith rith, RN, BSN Director of Health Services APPROVED AS TO AVAILABILITY OF FUNDS: .A r- 1J Kandy Daniel, Interim Director of Finance DocuSign Envelope ID:AA29B7F9-8187-4933-B9B1-2F52DA18819B DEPARTMENT OF STATE HEALTH SERVICES CONTRACT No.HHS000094000001 AMENDMENT No. 2 The DEPARTMENT OF STATE HEALTH SERVICES ("System Agency" or "DSHS") and CITY OF PORT ARTHUR ("Grantee"), each a "Party" and collectively the "Parties," to that certain grant contract effective April 14, 2018 and denominated DSHS Contract No. HHS000094000001 (the "Contract"), as amended, now desire to further amend the Contract. WHEREAS, the System Agency has chosen to exercise its option to renew the Contract in accordance with Section III, of the Contract,Duration; and WHEREAS, the Parties desire to revise the Budget and add funds for the period beginning September 1, 2020, through August 31, 2021 ("Fiscal Year 2021"); Now,THEREFORE, the Parties hereby amend and modify the Contract as follows: 1. SECTION IV of the Contract Signature Document, BUDGET, is hereby amended to add $117,500 in federal funds for a revised total not to exceed amount of $349,375.00 in federal funds. All expenditures under the Contract for Fiscal Year 2021, will be in accordance with ATTACHMENT B-2. 2. ATTACHMENT B-1 of the Contract,BUDGET, is hereby supplemented with the addition of the ATTACHMENT B-2,BUDGET. 3. ATTACHMENT G1—FFATA CERTIFICATION,is hereby added to the Contract. 4. This Amendment shall be effective upon September 1, 2020. 5. Except as amended and modified by this Amendment, all terms and conditions of the Contract, shall remain in full force and effect. In the event of a conflict between the Contract and the terms of this Amendment,the terms of this Amendment shall control. 6. Any further revisions to the Contract shall be by written agreement of the Parties. SIGNATURE PAGE FOLLOWS 1 DocuSign Envelope ID:AA29B7F9-8187-4933-B9B1-2F52DA18819B SIGNATURE PAGE FOR AMENDMENT No.2 DSHS CONTRACT No.HHS000094000001 DEPARTMENT OF STATE HEALTH SERVICES CITY OF PORT ARTHUR Date of Signature : Date of Signature :_ THE FOLLOWING ATTACHMENTS ARE ATTACHED AND INCORPORATED AS PART OF THE CONTRACT: ATTACHMENT B-2-BUDGET ATTACHMENT G-1—FFATA CERTIFICATION 2 DocuSign Envelope ID:AA29B7F9-8187-4933-69B1-2F52DA18819B ATTACHMENT B-2 BUDGET Budget Categories Fiscal Year 2021 Budget Summary Personnel $ 60,669.00 Fringe Benefits $ 26,391.00 Travel $ 3,304.00 Equipment $ 0.00 Supplies $ 1,500.00 Contractual $ 5,200.00 Other $ 20,436.00 Sum of Direct Costs $117,500.00 Indirect Costs $ 0.00 Sum of Total Direct Costs and $117,500.00 Indirect Costs TOTAL $117,500.00 DocuSign Envelope ID:AA29B7F9-8187-4933-B9B1-2F52DA18819B Fiscal Federal Funding Accountability and Transparency Act (FFATA) CERTIFICATION The certifications enumerated below represent material facts upon which DSHS relies when reporting information to the federal government required under federal law. If the Department later determines that the Contractor knowingly rendered an erroneous certification, DSHS may pursue all available remedies in accordance with Texas and U.S. law. Signor further agrees that it will provide immediate written notice to DSHS if at any time Signor learns that any of the certifications provided for below were erroneous when submitted or have since become erroneous by reason of changed circumstances. If the Signor cannot certify all of the statements contained in this section, Signor must provide written notice to DSHS detailing which of the below statements it cannot certify and why. Legal Name of Contractor: FFATA Contact#1 Name, Email and Phone Number: Primary Address of Contractor: FFATA Contact#2 Name, Email and Phone Number: ZIP Code:9-digits Required www.usps.com DUNS Number:9-digits Required www.sam.gov State of Texas Comptroller Vendor Identification Number (VIN) 14 Digits Printed Name of Authorized Representative Signature of Authorized Representative Title of Authorized Representative Date - 1 - Department of State Health Services Form 4734—June 2013 DocuSign Envelope ID:AA29B7F9-8187-4933-B9B1-2F52DA18819B Fiscal Federal Funding Accountability and Transparency Act (FFATA) CERTIFICATION As the duly authorized representative (Signor) of the Contractor, I hereby certify that the statements made by me in this certification form are true, complete and correct to the best of my knowledge. Did your organization have a gross income, from all sources, of less than $300,000 in your previous tax year? I I Yes No If your answer is "Yes", skip questions "A", "B", and "C" and finish the certification. If your answer is "No", answer questions "A" and "B". A. Certification Regarding%of Annual Gross from Federal Awards. Did your organization receive 80% or more of its annual gross revenue from federal awards during the preceding fiscal year? I I Yes No B. Certification Regarding Amount of Annual Gross from Federal Awards. Did your organization receive $25 million or more in annual gross revenues from federal awards in the preceding fiscal year? n Yes n No If your answer is "Yes" to both question "A" and "B", you must answer question "C". If your answer is "No" to either question "A" or "B", skip question "C" and finish the certification. C. Certification Regarding Public Access to Compensation Information. Does the public have access to information about the compensation of the senior executives in your business or organization (including parent organization, all branches, and all affiliates worldwide) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? Yes n No If your answer is "Yes"to this question, where can this information be accessed? If your answer is "No" to this question, you must provide the names and total compensation of the top five highly compensated officers below. Provide compensation information here: -2- Department of State Health Services Form 4734—June 2013 Docu • SECURED Certificate Of Completion Envelope Id:AA29B7F981874933B9B12F52DA18819B Status:Sent Subject:Amending$466,875.00;HHS000094000001;City of Port Arthur A-2;DSHS/CMS Source Envelope: Document Pages:9 Signatures:0 Envelope Originator: Certificate Pages:2 Initials:0 Texas Health and Human Services Commission AutoNav:Enabled 1100 W.49th St. Envelopeld Stamping:Enabled Austin,TX 78756 Time Zone:(UTC-06:00)Central Time(US&Canada) PCS_DocuSign@hhsc.state.tx.us IP Address:99.159.83.69 Record Tracking Status:Original Holder:Texas Health and Human Services Location:DocuSign 3/19/2020 4:03:55 PM Commission PCS_DocuSign@hhsc.state.tx.us Signer Events Signature Timestamp Judith Smith Sent:3/19/2020 4:13:23 PM judith.smith@portarthurtx.gov Director of Health Services City of Port Arthur Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Ronald Burton Sent:3/19/2020 4:13:22 PM Rebecca.underhill@portarthurtx.gov City Manager City of Port Arthur Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Manda Hall Manda.Hall@dshs.texas.gov Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Carbon Copy Events Status Timestamp CMS COPIED Sent:3/19/2020 4:13:22 PM CMUcontracts@dshs.texas.gov Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Kevin Ruiz COPIED Sent:3/19/2020 4:13:22 PM kevin.ruiz@dshs.texas.gov Viewed:3/19/2020 10:31:07 PM Program Specialist and Contract Manager Texas Health and Human Services Commission Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Christina Patteson COPIED Sent:3/19/2020 4:13:23 PM Christina.patteson@portarthurtx.gov Viewed:3/20/2020 11:41:46 AM Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Harold Hankins COPIED Sent:3/19/2020 4:13:23 PM Harold.hankins@portarthurtx.gov Assistant Finance Director Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/19/2020 4:13:23 PM Payment Events Status Timestamps