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HomeMy WebLinkAboutPR 21336: AUTHORIZATION OF CHILLER REPLACEMENT City of - Aid ort rthur Texas INTEROFFICE MEMORANDUM UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION Date: March 20, 2020 To: Ron Burton, City Manager From: Donnie Stanton, Interim Director of Utilities RE: Proposed Resolution No. 21336—Authorization of Chiller Replacement Nature of the Request: On February 22, 2020, a series of Entergy power failures/surges at the water plant caused a condition that allowed for the Chiller unit that cools the entire Administration Building at the Water Treatment Plant to fail. Both compressors and the exchanger were damaged and the other components were contaminated with a mixture of Freon and water after limit switches failed. It is more cost effective to replace the entire unit. The Utilities Department is seeking authorization to replace the chiller unit through Industrial and Commercial Mechanical of Beaumont, Texas. Industrial and Commercial Mechanical of Beaumont, Texas submitted a buyboard quote, #558-18, of$57,215.23. Funding is available in Water Utilities 0 &M Budget, Account No. 410-1252-532.32-00, Building Maintenance. Staff Analysis, Considerations: None. Budget Considerations: This project will be charged to Water Utilities 0 & M Budget, Account No. 410-1252-532.32- 00, Building Maintenance. Recommendation: I recommend that the City Council approve Proposed Resolution No. 21336 to authorize the chiller replacement in the amount of$57,215.23 due to the rupture of the heat exchanger bundle at the Water Treatment Plant. P.R. 21336 3/20/20 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH INDUSTRIAL AND COMMERCIAL MECHANICAL OF BEAUMONT, TEXAS THROUGH BUYBOARD CONTRACT NO. 558-18, FOR THE REPLACEMENT OF A CHILLER UNIT DUE TO A RUPTURE WITHIN THE HEAT EXCHANGER BUNDLE AT THE WATER PURIFICATION PLANT, WITH A PROJECTED BUDGETARY IMPACT AMOUNT OF $57,215.23; FUNDING IS AVAILABLE IN WATER UTILITIES ACCOUNT NO. 410-1252-532.32-00, BUILDING MAINTENANCE. WHEREAS, on February 22, 2020, a series of Entergy power failures/surges caused a rupture within the heat exchanger, which contaminated the compressor with a mixture of Freon and water, rendering the entire unit inoperable; and, WHEREAS, after damage assessments, it was determined that it would be more cost effective to replace the entire unit instead of making repairs; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the BuyBoard Cooperative Purchasing Program("BuyBoard"); and, WHEREAS, City staff has solicited quotes through BuyBoard for a Chiller Unit replacement as delineated in our Purchasing Policy; and, WHEREAS, Industrial and Commercial Mechanical of Beaumont, Texas through BuyBoard Contract #558-18, provided the quote attached hereto as Exhibit "A", which meets City's specifications; and, NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT,the City Council of the City of Port Arthur hereby authorizes City Manager to enter into an agreement with Industrial and Commercial Mechanical of Beaumont, Texas through P.R. 21336 3/20/20 bw Page 2 of 3 BuyBoard Contract No. 558-18, for the replacement of the Chiller Unit at the Water Treatment Plant,with a projected budgetary impact amount of$57,215.23, as delineated in Exhibit"A". THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED, AND APPROVED this the day of , A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Mayor Thurman"Bill"Bartie ATTEST: City Secretary Sherri Bellard APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: Valecia Tizeno Ronald Burton City Attorney I City Manager Donnie Stanton Interim Director of Water Utilities P.R. 21336 3/20/20 bw Page 3 of 3 APPROVED AS FOR AVAILABILITY OF FUNDS: Kandy Daniel Interim Director of Finance ` Lit Clifto illiams, CPPB Purchasing Manager Exhibit "A" S Industrial and Commercial Mechanical TACLA23943C i= pin „ 4445 Westpark Avenue Beaumont,TX 77705 Phone(409)842-3737 Fax (409)842-3738 March 10,2020 CITY OF PORT ARTHUR—WATER TREATMENT PLANT 1101 H 0 MILLS BLVD. PORT ARTHUR TEXAS Attention: Mr.JEFFREY WYBLE—SUPERINTENDENT WATER PURIFICATION PLANT Reference: ICM PROPOSAL TO INSTALL A NEW CARRIER 30 TON WATER CHILLER Dear Mr.Wyble - Industrial Commercial Mechanical LLC is pleased to offer the following materials and labor to perform replacement of the 30 Ton Daikin Chiller-with a New:30 Ton Carrier 30RAP0306F-05F00 460 vac 3 phase Chiller as listed below: ITEM QTY Description 1. 1 Furnish and install a new Carrier 30RAP0306F-05F00 460 VAC 3Phase Water Chiller Unit with: Air Cooled Rotary Scroll Chiller;30 Ton,460-3-60 Includes the following listed Below: ®R410a Refrigerant ®Evaporator Heater ®Low Sound CA Non-Fused Disconnect l MicroChannel Coils w/E-COAT 13 Digital Compressor ©Single Point Power Connection Z High SCCR 65k Current Rating 2'Factory Startup&1st Year Parts Warranty • Includes 90 Day Craftsmanship Labor Warranty by ICM • Includes CARRIER 2"d—5th year All Parts-Extended Warranty 2. 1. Includes;CARRIER 3ORAP030 Accessory Water Tank-installed under new Carrier Chiller 3. 1 Includes Pipe Fitter/Welders Labor and Materials to connect water piping to new Chiller Work also includes Piping Insulation and Jacketing furnished and installed on water piping. 4. 1 Includes Electricians Labor and Materials to reconnect electrical wiring to new Chiller unit. 5. 1 Includes adding Water Flow/Water Pressure Safety Switch control circuit-for water flow safety 6. 1 Includes Furnish Lifting Equipment to set new Chiller+removal of old unit,Hauling and Disposal 7. 1 Includes ICM HVAC Technicians materials&labor to install and start up new Chiller with Factory. Items not included in Proposed Work • Any changes or modifications not induded as part of proposal,or proposed scope of work. • All work is proposed during regular time hours,Afterhours rates are not included in proposal. • Warranty of any parts or items which are not furnished and installed by ICM. QUOTED TO INSTALL NEW CHILLER Materials $54,255.23 Labor $ 2,960.00 TOTAL PRICE $57,215.23 Tax is Not Included INDUSTRIAL&COMMERCIAL MECHANICAL IS AN AWARDED VENDOR FOR BUYBOARD CONTRACT#558-18. Any applicable taxes are excluded and will be billed extra. Prices are firm for thirty(30)days. Work to be performed on straight time basis and will begin upon receipt of a signed Repair Service Agreement or Mutually agreed Purchase Order referencing the subject proposal. Thank you for your request for this proposal. We would appreciate the opportunity to provide these services and as always, we certainly appreciate your valuable business. Respectfully, ,ferry T.Johnson Accepted By: Date: ICM Sales Representative