HomeMy WebLinkAboutPR 21328: CITY HALL GAS GENERATOR CHANGE ORDER #1 FROM A&A ELECTRIC CO., LLC City of
rt rthu
i
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: March 20, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano,P.E.,Public Works Director
RE: P.R.21328: City Hall Gas Generator Change Order#1 from A&A Electric Co., LLC of Beaumont,
Texas for the installation of a 3-foot concrete slab and the re-location/re-installation of the old
generator to provide back-up emergency power during the upgrade process.
Introduction:
The intent of this Agenda Item is to authorize the City Manager to execute Change Order No. 1 from A&A Electric
Co.,LLC of Beaumont,Texas which increases the contract amount by$52,888.00 from the original contract amount
of$372,056.00 to the new contract amount of$424,944.00.
Background:
The City of Port Arthur bought a used diesel powered generator that was first used in Desert Storm (1990s). This
generator has approached the end of its service life and parts for this generator are not made anymore. Pursuant to
Resolution No. 19-503, A&A Electric, LLC of Beaumont, Texas was awarded the project for the installation of a
new Generac Generator SG0625 625KW to provide emergency back-up power to City Hall during electrical outages.
Change Order No. 1 allows for the installation of a 3-foot slab base for the new generator to eliminate any potential
flooding occurrences. Additionally, it addresses the re-location and re-installation of the old diesel generator to
provide back-up power during the upgrade process. Change Order No. 1 increases the contract amount by
$52,888.00 from the original contract amount of$372,056.00 to the new contract amount of$424,944.00.
Budget Impact:
Change Order No. 1 impacts funds in the Capital Improvement Account No. 625-1801-531.92-06.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 21328 with A&A Electric Co., LLC of
Beaumont,Texas authorizing the City Manager to execute Change Order No. 1 for the installation of the 3-foot slab
and the re-location of the old generator which increases the contract amount by$52,888.00 from the original contract
amount of$372,056.00 to the new contract amount of$424,944.00.
"Remember,we are here to serve the Citizens of Port Arthur"
444 46 Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PR No.21328
3/20/20 mje
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN
THE CITY OF PORT ARTHUR AND A&A ELECTRIC CO., LLC OF
BEAUMONT, TEXAS FOR ELEVATION OF THE NEW GAS
GENERAC GENERATOR AND THE RE-LOCATION AND RE-
INSTALLATION OF THE OLD GENERATOR TO PROVIDE
TEMPORARY POWER DURING THE UPGRADE THAT
INCREASES THE CONTRACT AMOUNT BY $52,888.00 FROM
THE ORIGINAL CONTRACT AMOUNT OF $372,056.00 TO THE
NEW CONTRACT AMOUNT OF $424,944.00. FUNDING IS
AVAILABLE IN THE CAPITAL IMPROVEMENTS ACCOUNT NO.
625-1801-531.92-06.
WHEREAS, the City of Port Arthur bought a used diesel powered generator that
was first used in Desert Storm (1990s). This generator has approached the end of its
service life and parts for this generator are no longer manufactured; and,
WHEREAS, pursuant to Resolution No. 19-503, the City of Port Arthur's City
Council authorized the City Manager to purchase a Generac SG0625 625KW Natural Gas
Generator through the BuyBoard Cooperative Purchasing Program from Waukesha-
Pearce Industries, Inc.; and,
WHEREAS, A&A Electric Co., LLC of Beaumont, Texas has been contracted to
replace the aging diesel generator for the contracted amount of $372,056.00; and,
WHEREAS, it has been deemed prudent to elevate the new replacement gas
generator on a three-foot slab to protect sensitive parts from potential flooding during
hurricanes or significant rain events; and,
WHEREAS, City Hall is the hub for all communications services within the City
and cannot have any interruption of power, the old diesel generator will be re-located to
PR No.21328
3/20/2020 mje
Page 2 of 4
the adjacent parking lot and re-installed to the electrical grid to provide temporary
emergency back-up power; and,
WHEREAS, A&A Electric Co., LLC of Beaumont, Texas has submitted Change
Order #1 in the amount of $52,888.00 for the elevation of the new replacement gas
generator and the re-location and re-installation of the old diesel generator to provide
temporary power to City Hall during the upgrade process. See Exhibit A; and,
WHEREAS, Change Order #1 will increase the contract amount by $52,888.00
from the original contract amount of $372,056.00 to the new contract amount of
$424,944.00; and,
WHEREAS, Change Order No. 1 is herein deemed an appropriate action; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, Change Order No. 1 is herein approved and the City Manager is authorized
to execute said Change Order No. 1 to the contract between the City of Port Arthur and
A&A Electric Co., LLC of Beaumont, Texas; and
THAT, Change Order No. 1, submitted by AM Electric Co., LLC of Beaumont,
Texas will increase the contract amount by $52,888.00 from the original contract amount
of $372,056.00 to the new contract amount of $424,944.00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
PR No. 21328
3/20/20 mje
Page 3 of 4
READ, ADOPTED AND APPROVED this the day of , A.D.
2020 at a meeting of the City of Port Arthur, Texas by the following
vote: Ayes: Mayor:
Councilmembers:
Noes:
Thurman "Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Tizeno Ron Burton
City Attorney City Manager
PR No.21328
3/20/2020 mje
Page 4 of 4
APPROVED AS FOR AVAILABILITY OF
FUNDS:
‘C..< �� C
Kandy Daniel
Acting Director of Finance
c . I
Alberto Elefano, P.E.
Director of Public Works
l=/n �V .et,
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
A & A ELECTRIC CO. OF BEAUMONT, INC.
6250 WALDEN ROAD
P.O. BOX 22986
BEAUMONT, TEXAS 77720
Phone: 409-842-4437
CHANGE ORDER #1
Proposal Submitted to: Date: March 26, 2020
City of Port Arthur Generator Work
ATTN: Ms. Jennifer Edwards
ORIGINAL CONTRACT PRICE: $372,056.00
CHANGE ORDER#1: $ 52,888.00
NEW CONTRACT AMOUNT: $424,944.00
SCOPE: We hereby submit specifications and estimates for: Implementing changes to existing generator pad
and using existing generator for temporary power.
1. Reconfigure existing generator slab, pour 3ft. thick slab to elevate 3ft. $35,902.00
above existing sidewalk elevation,extend all raceways,extend all
conductors,extend all controls. All required concrete is included.
2. Relocate existing generator to parking lot to provide temporary $16,986.00
emergency power during construction. Includes: relocation generator,
temporary cabling,termination of unit and lifting crane. Temporary
generator to use existing fuel. If additional fuel is required, additional
fuel shall be provided by Owner.
TOTAL CHANGE ORDER#1 $52,888.00
ORIGINAL CONTRACT TIME: 28 Calendar Days
CURRENT DATE OF COMPLETION: April 29, 2020
CONTRACT TIME due to CHANGE ORDER: 0 Days
NEW DATE OF COMPLETION: April 29,2020
Lee Acevedo, Jr.
•
A&A Electric Company of Beaumont Date of Acceptance
Accepted by:
City of Port Arthur Date of Acceptance