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Home My WebLink AboutPR 21281: INTERLOCAL AGREEMENT BETWEEN THE CITY OF PORT ARTHUR AND JEFFERSON COUNTY PRECINCT 3 FOR REPAIRS TO THE JETTY ROAD IN SABINE PASS, TEXAS Cirygf del at rtltur Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: February 11, 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Alberto Elefano,P.E.,Public Works Director RE: PR 21281: Interlocal Agreement between the City of Port Arthur and Jefferson County Precinct 3 for repairs to the Jetty Road in Sabine Pass,Texas. Introduction: The intent of this Agenda Item is to authorize the City Manager to enter into an Interlocal Agreement between Jefferson County Precinct 3 and the City of Port Arthur for repairs to the Jetty Road in Sabine Pass,Texas. Background: Jefferson County, Texas through Commissioner Precinct 3 has, in the past, provided labor and equipment for the repair of streets and roadways. The City of Port Arthur does not have the labor or equipment suited for such construction and/or maintenance. Jefferson County has agreed to furnish labor and equipment subject to the requirements of the Texas Government Code, Sec. 791.014. Budget Impact: There is no budgetary impact associated with this agreement. Recommendation: It is recommended that the City of Port Arthur City Council approve PR 21281 authorizing the City Manager to enter into an Interlocal agreement between the City of Port Arthur and Jefferson County Precinct 3 for the repair of the Jetty Road located in Sabine Pass, Texas. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 PR No.21281 2/11/2020 mje Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF PORT ARTHUR AND JEFFERSON COUNTY PRECINCT 3 FOR ASSISTANCE WITH REPAIRS TO THE JETTY ROAD LOCATED IN SABINE PASS, TEXAS. THERE IS NO BUDGETARY IMPACT ASSOCIATED WITH THIS AGREEMENT. WHEREAS, the purpose of this agreement is for Jefferson County Precinct 3 to provide labor and equipment for the repair of the Jetty Road located in Sabine Pass, Texas; and, WHEREAS, the City of Port Arthur shall provide Jefferson County Precinct 3 with materials needed in exchange for the labor and equipment, See Exhibit A; and, WHEREAS, the City of Port Arthur approached Jefferson County Precinct 3 for assistance with repair of the Jetty Road located in Sabine Pass, Texas; and, WHEREAS, the Commissioners Court of Jefferson County has agreed to this proposition by passage of said resolution at its February 4, 2020 Commissioner's Court meeting; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City of Port Arthur City Council hereby authorizes the City Manager to enter into an Interlocal Agreement between the City of Port Arthur and Jefferson County Precinct 3 for the repair of the Jetty Road located in Sabine Pass, Texas. See Exhibit B; and, PR No.21281 2/11/2020 mje Page 2 of 3 THAT, there is no budgetary impact associated with this Interlocal Agreement between parties; and, THAT, this resolution is contingent upon the Jefferson County Commissioner's Court approval and authorization for the County Judge to execute the Interlocal Agreement between Jefferson County and the City of Port Arthur to allow Precinct 3 to perform work and services pursuant to Sec. 791.014, Texas Government Code; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman "Bill" Bartle Mayor ATTEST: Sherri Bellard City Secretary PR No. 21281 2/11/2020 mje Page 3 of 3 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: /Ireot of ci e Vale :1 ize Ron Burton City orne City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: cL„,„_1) Caere ll a rd pun; I Director of Finance - Alberto Elefano, P.E. Director of Public Works ,,/ � Clifton Iliams, CPPB Purchasing Manager EXHIBIT A THURMAN BILL BARTIE,MAYOR RONALD BURTON HAROLD DOUCET,SR.MAYOR PRO TEM City of CITY MANAGER COUNCIL MEMBERS: SHERRI BELLARD,TRMC RAYMOND SCOTT,JR. - CITY SECRETARY CAL J.JONES (1 1' r t h tt r THOMAS J.KINLAW III VAL TIZENO CHARLOTTE MOSES Texas CITY ATTORNEY KAPRINA FRANK February 3, 2020 County Commissioner Michael Sinegal, Comm. Pct. 3 Jefferson County Road&Bridge Precinct#3 5700 Jade Avenue Port Arthur, TX 77640 RE: Assistance through Inter-local Agreement Dear Commissioner Sinegal: The City of Port Arthur requests the assistance of Jefferson County through an inter-local agreement to repair the Jetty Road located in Sabine Pass. The City of Port Arthur in partnership with Jefferson County estimated the effort necessary to repair the road. See below. The bulk of the traffic here is from citizens and the Coast Guard. The Coast Guard uses this road to access their navigational tower. It is critical for the Coast Guard to access their Navigational Device for the inter-coastal ship channel traffic which provides safety for the ships that come in and out of the port. The City will provide the following: 1.4000 SY of milling material 2. The use of trucks to deliver milling 3. Fuel for the trucks 4. Geo-Fabric to be used for the placing of the milling material. Jefferson County will provide the following: 1. Dozer 2. Steel Wheel 3. Motor Grader 4. Loader 5. Three(3)Dump Trucks 6. Equip.Op/Maint Wrkr(Labor) Industry is donating 612 tons of bull rocks to be delivered to Jetty Road. In an effort to provide a safe road for the Coast Guard and the public the City of Port Arthur in partnership with Jefferson County Precinct#3 can repair Jetty Road. Your Assistance is appreciated 311,4L Ron Burton City Manager EXHIBIT B STATE OF TEXAS )( )( INTERLOCAL AGREEMENT COUNTY OF JEFFERSON )( WHEREAS, Jefferson County, Texas,by and through its Commissioners' Court as authorized by Chapter 791 of the Government Code and the City of Port Arthur, a body politic of the State of Texas, for the mutual benefit of the citizens they serve, desire to enter into a contract to provide certain services to each other, and; WHEREAS, Jefferson County, Texas through Commissioner Precinct Three has, from time to time, capacity to provide labor and equipment suitable for the repair of roadways, and; WHEREAS, the City of Port Arthur, has, from time to time, the need to maintain and repair streets and roadways which it owns, and; WHEREAS, the city of Port Arthur, does not have the labor or equipment suited for such construction and/or maintenance, and; Now, therefore, know all men by these presents: City of Port Arthur and Jefferson County hereby agree as follows: 1. Jefferson County shall furnish labor and equipment to repair the Jetty Road located in Sabine Pass pursuant to the terms on Exhibit A, incorporated herein, when and as determined at the discretion of the Commissioner for Jefferson County Precinct Three, subject to the requirements of Section 791.014 of the Government Code. 2. The City of Port Arthur shall furnish Precinct Three, with all materials needed in exchange for the labor and equipment. The City of Port Arthur will provide milling materials, trucks for delivery of the millings and fuel for the trucks and GEO fabric to be used with the millings. Jefferson County will provide one Dozer, Steel Wheel, motor grading, loader, three dump trucks, and equipment operator/maintenance worker. 3. Consideration for the repairs herein contemplated shall be determined and mutually agreed from time to time depending on the scope of the repair needed. 4. This agreement shall be effective on the date of its execution and may be terminated at the will of either party. 5. This agreement shall be construed according to the laws of the State of Texas. 6. Nothing in this agreement shall be construed to create the existence of an agency relationship between the parties. 7. Any employee of a party performing services pursuant to this agreement shall not be deemed to be the agent of the party receiving services under this agreement. 8. The parties further agree, pursuant to Sec. 791.015, Texas Government Code, that any dispute regarding the terms of this agreement will be submitted to an agreed upon mediator for resolution. Executed on the day of , 2020. • Ald Jeff '. Bra 1! I Thurman Bartie Jeffe o o my Judge Mayor, City of Port Arthur Exiimer t THURMAN BILL BARTIE,MAYOR RONALD BURTON HAROLD DOUCET,SR.MAYOR PRO TEM CITY MANAGER Y COUNCIL MEMBERS: . J SHERRI BELLARD,TRMC RAYMOND SCOTT,JR. CITY SECRETARY CAL J.JONESt�r t r t It rt r THOMAS J.KINLAW Ilk VAL TIZENO CHARLOTTE MOSES. re'% CITY ATTORNEY KAPR1NA FRANK zi February 3,2020 County Commissioner Michael Sinegal,Comm. Pct. 3 Jefferson County Road&Bridge Precinct#3 5700 Jade Avenue Port Arthur,TX 77640 RE: Assistance through Inter-local Agreement Dear Commissioner Sinegal: The City of Port Arthur requests the assistance of Jefferson County through an inter-local agreement to repair the Jetty Road located in Sabine Pass. The City of Port Arthur in partnership with Jefferson County estimated the effort necessary to repair the road. See below. The bulk of the traffic here is from citizens and the Coast Guard. The Coast Guard uses this road to access their navigational tower. It is critical for the Coast Guard to access their Navigational Device for the inter-coastal ship channel traffic which provides safety for the ships that come in and out of the port. The City will provide the following: 1. 4000 SY of milling material 2.The use of trucks to deliver milling 3. Fuel for the trucks 4. Geo-Fabric to be used for the placing of the milling material. Jefferson County will provide the following: 1. Dozer 2. Steel Wheel 3. Motor Grader 4. Loader 5. Three(3)Dump Trucks 6. Equip.Op/Maint Wrkr(Labor) Industry is donating 612 tons of bull rocks to be delivered to Jetty Road. In an effort to provide a safe road for the Coast Guard and the public the City of Port Arthur in partnership with Jefferson County Precinct#3 can repair Jetty Road. Your Assistance is appreciated w Ron Burton City Manager