HomeMy WebLinkAboutPR 21335: PURCHASE OF SIX TRAFFIC SIGNAL CABINETS 3\1111b
City of ,
ril
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: March 20, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, P.E., Public Works Director
RE: P.R. 21335 —Purchase of six traffic signal cabinets and associated
appurtenances for the amount of$53,580.00 from Texas Highway Products,
Ltd. in Round Rock, TX
Introduction:
This agenda item is submitted for the purchase of six traffic signal cabinets and associated
appurtenances to ensure the correct operation of traffic signals throughout the City.
Background:
The Public Works Traffic Division maintains traffic signals throughout the City and ensures that
all are functioning properly for citizens' smooth and safe traversing. Traffic signal cabinets and
their associated equipment are needed to prevent traffic accidents while maintaining traffic flow.
Texas Highway Products,Ltd. of Round Rock,Texas,which maintains a contract with the Texas
BuyBoard Cooperative Purchasing Program, provided a quote for six traffic signal cabinets and
their internal equipment for the amount of$53,580.00.
Budget Impact:
Funds are available in the Signal Systems Account, Account No. 001-1205-531.45-00.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 21335 authorizing the
City Manager to purchase six traffic signal cabinets and associated appurtenances for the Public
Works Traffic Division.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PR No.21335
3/20/2020 FCR
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF SIX TRAFFIC
SIGNAL CABINETS AND ASSOCIATED APPURTENANCES FROM
TEXAS HIGHWAY PRODUCTS, LTD. IN ROUND ROCK, TEXAS,
THROUGH THE TEXAS BUYBOARD COOPERATIVE PURCHASING
PROGRAM WITH A TOTAL BUDGETARY IMPACT AMOUNT OF
$53,580.00. FUNDING IS AVAILABLE FROM ACCOUNT NO. 001-1205-
531.45-00.
WHEREAS, the City of Port Arthur's Traffic Division is responsible for the day-to-day
maintenance and repair of traffic signals, signs, and lights throughout the City; and,
WHEREAS, traffic signal cabinets and their associated appurtenances are integral to the
operation of signals and lights; and,
WHEREAS, procurement of the cabinets would allow the Traffic Division to maintain
traffic flow and systems; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body,to participate in cooperative purchasing programs such as the Texas BuyBoard
Cooperative Purchasing Program as an alternative to a formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Texas BuyBoard Cooperative Purchasing
Program; and,
WHEREAS, Texas Highway Products, Ltd. of Round Rock, Texas, is part of the Texas
BuyBoard Cooperative Purchasing Program under contract number 534-17, Highway Safety and
Traffic Control Products, and submitted a quote for six traffic signal cabinets and associated
equipment in the amount of$53,580.00 attached hereto as Exhibit A; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
PR No.21335
3/20/2020 FCR
Page 2 of 3
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized to purchase six
traffic signal cabinets with associated equipment from Texas Highway Products, Ltd. of Round
Rock, Texas, through the Texas BuyBoard Cooperative Purchasing Program in the amount of
$53,580.00; and,
THAT, funding for this purchase is to be charged to the Signal Systems Account, account
number 001-1205-531.45-00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of_, A.D. 2020 at a
meeting of the City of Port Arthur, Texas by the following vote: Ayes:
Mayor:
Councilmembers:
Noes:
Thurman"Bill"Bartie
Mayor
Attest:
Sherri Bellard
City Secretary
PR No.21335
3/20/2020 FCR
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Tizeno Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
4 C
Kandy Daniel
Interim Director of Finance
c
Alberto Elefano, P.E.
Director of Public Works
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
RECEIVED Mich u 2 2020
1111. Texas Highway Products, LTD QUOTE
1309 Clark St.,Round Rock,TX 78681 Q-2008004
Phone:(512)255-7633 Fax: (512)255-7634 �C
DATE: 02/07/2020
www.trafficsignals.com `J C4Dla c3.) 17
ACCOUNT: PREPARED FOR: PREPARED BY:
Port Arthur,City of Lonnie McIntyre Xavier Martinez
320 Austin Ave Email:lonnie.mcintyre@portarthurtx.gov Email:
Port Arthur,TX 77640 Phone: Phone: (512)255-7633
Fax: Fax:(512)255-7634
ESTIMATED DELIVERY PAYMENT
JOB SHIPPING METHOD SHIPPING TERMS DATE TERMS
TS2 Cab Best Way FOB Destination Net 30
ITEM U PRODUCT NAME DESCRIPTION QTY UNIT PRICE LINE TOTAL
1 680 6002 INSTALL HWY TRF SIG(ISOLATED) 6 $8,930.00 $53,580.00
HEN-P168T TS2 1 Henke-TxDOT Standard TS2 Cabinet 3
Tx DOT
Hen-M128T-T52-1 NEMA TS2 Pole Mount 12 POS Cabinet 3
CPI-AB-18 Hot Dipped Galvanized 3/4 X 18"Anchor Bolt with 24
Double LW/FW/HHN
EDI MMU2 16LEip MMU2 Smartmonitor W10/100mbps Ethernet 6
Port
EDI-BIU-700 Bus Interface Unit-TS2 24
EDI-PS250 TS2 5 Amp Heavy Duty Power Supply 13
RENO-TR-200 Flash Transfer Relay 20
ABW12027P001 TS2,Type 1 Power Cable Q022213-7 13
Subtotal $53,580.00
Tax $0.00
Shipping
ORDER TOTAL $53,580.00
QUOTES ARE VALID FOR 90 DAYS. PLEASE CONTACT US TO VERIFY PRICING IF YOUR QUOTE IS OLDER THAN 90 DAYS. PURCHASER TO
3/2/2020 2:09:49 PM Page 1 of 2
15rTexas Highway Products, LTD QUOTE
1309 Clark St.,Round Rock,TX 78681 Q-2008004
Phone:(512)255-7633 Fax: (512)255-7634 DATE: 02/07/2020
www.trafficsignols.corn
ACCOUNT: PREPARED FOR: PREPARED BY:
Port Arthur,City of Lonnie Mcintyre Xavier Martinez
320 Austin Ave Email:lonnie.mcintyre@portarthurtx.gov Email:
Port Arthur,TX 77640 Phone: Phone:(512)255-7633
Fax: Fax:(512)255-7634
JOB SHIPPING METHOD SHIPPING TERMS ESTIMATED DELIVERY PAYMENT
DATE TERMS
TS2 Cab Best Way FOB Destination Net 30
VERIFY ALL QUANTITIES PRIOR TO PLACING ORDER.
THANK YOU FOR YOUR BUSINESS!
3/2/2020 2:09:49 PM Page 2 of 2