HomeMy WebLinkAboutPR 21358: BARBARA JACKET PARK PARKING LOT ASPHALT 0
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INTEROFFICE MEMORANDUM
Date: April 10, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. 21358—Payment of Asphalt Parking Lot at Barbara Jacket Park with
Greenscapes, Six, LLC
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 21358
ratifying the payment for the removal and replacement of crushed limestone and asphalt surface
on the parking lot at Barbara Jacket Park with Greenscapes Six, LLC of Baytown,Texas in the
amount of$29,297.50.
Background:
On August 24, 2017, the Mayor of the City of Port Arthur issued a Disaster Declaration due to
Hurricane Harvey. Barbara Jacket Park, one of the most utilized parks in the city, was severely
affected. The parking lot sustained severe damage due to substantial rain and flooding caused
by Hurricane Harvey.The City of Port Arthur entered into a contract with Greenscapes Six,LLC
of Baytown, Texas in the amount of$20,855.00 for the removal and replacement of crushed
limestone and asphalt surface on the parking lot at Barbara Jacket Park. While completing the
work,it was determined that the scope of work set by FEMA did not account for enough material
and additional material was needed. FEMA was made aware of the issue and approved the
additional material.
Budget Impact:
Invoice paid in the amount of$29,297.50, Account 147-2300-901.39-00 Project No. 082617.
The project is reimbursable by FEMA.
Recommendation:
It is recommended that the City Council approve P.R. No. 21358 ratifying the payment for the
removal and replacement of crushed limestone and asphalt surface on the parking lot at Barbara
Jacket Park with Greenscapes Six, LLC of Baytown, Texas in the amount of$29,297.50.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. #21358
04/10/2020 ca
RESOLUTION NO.
A RESOLUTION RATIFYING THE PAYMENT FOR THE REMOVAL AND
REPLACEMENT OF CRUSHED LIMESTONE AND ASPHALT SURFACE
PARKING LOT AT BARBARA JACKET PARK WITH GREENSCAPES SIX,
LLC OF BAYTOWN, TEXAS IN THE AMOUNT OF $29,297.50; ACCOUNT
NUMBER 147-2300-901.39-00, PROJECT NO. 082617 (FUNDS ARE
REIMBURSABLE BY FEMA)
WHEREAS, on August 24, 2017, the Mayor of the City of Port Arthur issued a Disaster
Declaration due to Hurricane Harvey; and,
WHEREAS, the asphalt parking lot at Barbara Jacket Park was severely damaged due to
the substantial rain and flooding caused by Hurricane Harvey; and,
WHEREAS, three (3) quotes were received for the removal and replacement of the
asphalt parking lot where Greenscapes Six of Baytown, Texas was the lowest and most
responsible bidder; and,
WHEREAS, an Under $25,000 Contract was awarded to Greenscapes Six of Baytown,
Texas in the amount of$20,855.00; and,
WHEREAS, while completing the contracted work, it was discovered that the scope of
work set by FEMA did not account for enough material that would be needed to complete the
project; and,
WHEREAS, FEMA was made aware of the issue and approved the additional material;
and,
WHEREAS, the cost of the additional material is $8,442.50, for a total amount of
$29,297.50 which is completely reimbursable by FEMA; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,
TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
P. R. #21358
04/10/2020 ca
Section 2. That the City Council hereby ratifies the payment for the removal and
replacement of crushed limestone and asphalt surface on the parking lot at Barbara Jacket Park
with Greenscapes Six, LLC of Baytown, Texas in the amount of $29,297.50 (invoice attached
hereto as Exhibit"A").
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2020, at a
Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
NOES:
Thurman"Bill"Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Uctd tJ4ck
al Tizeno :s . L�
City Attorn
P. R. #21358
04/10/2020 ca
APPROVED AS TO ADMINISTRATION:
Ron Burton
City Manager
Chandra Alpough
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
.. _ DC,L.,-..../L.,--IP
Kand Daniel
Y
Interim Director of Finance
LIt4
Clifton illiams, CPPB
Purchasing Manager
Exhibit "A"
Greenscapes Six, LLC Invoice
7020 FM 3180 Rd
Date 2/28/2020
Baytown, TX 77523
jmcadams@greenscapessix.com Invoice # i 2020-1060
P.O. No. 219881
- ` �~
Bill To Terms Net 15
City of Port Arthur --
Barbara Jacket Park TotaI $29,297.50
Project
Bid Item [. Description _ Quantity Unit - Unit Price I Amount
I BARBARA JACKET PARK-LARGE BASEBALL
FIELD PARKING LOT
#1 REMOVE AND REPLACE 4" LIMESTONE 601 CY 135.00 8,100.00
BASE-MAIN 45FTX87 FT
#2 REMOVE AND REPLACE 1 1/7 ASPHALT 31.25 450.00 14,062.50
SURFACE-MAIN 45 FT X 87 FT
#3 REMOVE AND REPLACE 4"LIMESTONE I 11 CY 160.00 1,760.00
BASE-ENTRANCE 26 FT X 25 FT
#4 REMOVE AND REPLACE 1 1/7 ASPHALT i 5.75 1 CY 500.00 2,875.00
SURFACE- ENTRANCE 26 FT X 25 FT
#5 I MOBILIZATION 1 LS 2,500.00 2,500.00
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i Subtotal $29,297.50
Sales Tax (0.0%) $0.00
TOTAL PAYMENT DUE IN 15 DAYS
PLEASE INCLUDE INVOICE NUMBER ON CHECK AND MAIL TO ADDRESS ABOVE. Total $29,297.50
THANK YOU FOR YOUR BUSINESS.