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PR 21362: RENEW ITRON MAINTENANCE AGREEMENT
I Citi of ort rthur`�� Texas INTEROFFICE MEMORANDUM Date: April 15, 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Donald Stanton, Interim Director of Water Utilities RE: PR 21362—Renew Itron Maintenance Agreement Introduction: The intent of this Agenda Item is to seek City Council's approval for City Manager to renew the annual maintenance contract with Itron, Inc. for the network software and hardware for the support of residential and commercial water meter electronic transmitters that the City currently uses. Transmitters are a sole source from Itron. The total cost for the annual maintenance is $41,229.86. Background: This procurement is exempt from the bid process under Texas Local Government Code Section 252.022, (a) (7) (D), captive replacement parts or components for equipment. This agreement provides for electronic support of currently used meters. Budget Impact: This annual agreement will cost $41,229.86 and is to be charged to the Water Utilities Dept., Customer Service Div., Account No. 410-1254-532.54-00, Professional Services. Recommendation: It is recommended that City Council approve PR 21362, allowing City to renew the annual maintenance agreement for software and hardware support for transmitters with Itron, Inc. in the total amount of$41,229.86. "Remember,we are here to serve the Citizens of Port Arthur" P. R. No. 21362 4/28/20 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE RENEWAL OF THE ANNUAL MAINTENANCE FOR SOFTWARE AND HARDWARE FOR THE ITRON TRANSMITTERS FOR THE WATER UTILITIES DEPARTMENT FROM ITRON, INC. OF LIBERTY LAKE, WASHINGTON WITH A TOTAL PROJECTED BUDGETARY IMPACT OF $41,229.86. FUNDS ARE AVAILABLE IN WATER UTILITIES/CUSTOMER SERVICES, ACCOUNT NO. 410-1254-532.54-00, PROFESSIONAL SERVICES. WHEREAS, pursuant to Resolution No. 14-406, the City entered into a performance contracting agreement with Siemens Industries, Inc., for the following projects: 1) reduction of water loss through the identification and repair of hydrant leaks, 2) large meter replacements, and 3) automatic metering system upgrades; and, WHEREAS, in order to facilitate the use of the meter replacement and system upgrade projects, it is necessary to enter into a contract for the provision of Third Party Software (Itron Cloud Services) to perform meter reading, endpoint maintenance, and the reporting of read data to the City; and, WHEREAS, Itron Cloud Services manages and controls the underlying cloud infrastructure, including network, servers, operating systems and storage; and WHEREAS, it is in the best interest of the City to renew an agreement for the use of the software, services, and equipment from Itron, Inc., in an annual amount not to exceed $41,229.86; and, WHEREAS, this purchase is authorized by Procurement Policies and Procedures Section 3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of equipment for compatibility and is available from only one supplier; and, P. R. No. 21362 4/28/20 bw Page 2 of 3 WHEREAS, this procurement is exempt from the bid process under Texas Local Government Code Section 252.022, General Exemptions (a) (7) (D), captive replacement parts or components for equipment; and, WHEREAS, the quotations are attached as Exhibit"A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, City Manager of City of Port Arthur is hereby authorized and directed to renew the maintenance agreements with Itron, Inc., of Liberty Lake, Washington, in the total amount of $41,229.86; and, THAT, funding for this material is to be charged to 410-1254-532.54-00, Professional Services; and, THAT, a copy of the caption of this resolution he spread upon the minutes of City Council. READ, ADOPTED, AND APPROVED THIS day of 2020, at a Regular Meeting of City Council of City of Port Arthur, Texas, by the following vote: AYES: Mayor ; Councilmembers: NOES: Thurman"Bill"Bartie Mayor P. R. No. 21362 4/28/20 bw Page 3 of 3 ATTEST: APPROVED AS TO FORM: Sherri Bellard Valecia Tize o City Secretary City Attorney APPROVED FOR ADMINISTRATION: Ron Burton Donald Stanton City Manager Interim Director of Water Utilities APPROVED AS TO THE AVAILABILITY OF FUNDS: n Kandy Danie Clifto i iams, CPPB Interim Director of Finance Purchasing Manager EXHIBIT "A" (Quotes for Maintenance Agreement) z a c.) c� o 1111%m c m 0 -0 10.1111111 c m -I 3 0 o m Cn > Z Z O oc al" = z 0 T m00 w D m "0 57 m 0 n 0 0O 3 CV o m e o aXm > c 0 f11 O mm a Do i m °° 7 > x 0. Cl,cnm z C > a • c 1 0 m o 33 < m 5- m Z 0 -I K M = 7 c CA n i� v, ° 0 I D o'm I so O C S. 0 O m CD 0° 3 o 0 m v »c m 1- 0 C n Z 0 v 13 C") m �_ 71 0 0 0 0 Cr 61 n O W n W W 07 0 m 9 C '"oS -I Q Q N 0 ...j OO tp c ai E c Z O 0 so N = O i 1 i 1 K O 5 3 IV IV N N v A A A A Z m W W co C.) N - $1 N U1 Cr! p i 1 1 1 1 i r 1 000000 m m m T T T K -4-a-i-1 -i _i _i -i -i --I-+ I 0 0 p ` . 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