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Home My WebLink AboutPR 21377: AMENDMENT TO THE WIC CONTRACT \ / 7/ - r t.:, 4 ciny of , _„.„._:_. ort rt ‘ ) )tu � Texas www.PortArthurTx.gov Date: April 28, 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Judith A. Smith, RN, BSN, Director of Health Services RE: Approval to amend the FY 2020 Contract between the City of Port Arthur and Health and Human Services for the WIC program increasing the funds for FY 2020 by adding $36,378. No City Match is required. Introduction: The WIC program provides supplemental food vouchers and nutrition education to enhance good health care at no cost to low-income pregnant and postpartum women, infants, and children identified to be at nutritional risk. The initial FY 2017 contract was approved on November 29, 2016 per Resolution No. 16-317 for $622,381; and was amended for FY 2018 per Resolution No. 17-033 for $648,141; and was amended for FY 2019 per Resolution No. 19-275 increasing funding to $706,081 and adding funding of$707,081 for FY 2020; and was amended for FY 2019 and FY 2020 per Resolution No. 19-367 increasing funding to $735,779 for FY 2019 and $723,418 for FY 2020. Now, the Health and Human Services Commission desires to increase the funding for FY 2020 by $36,378 with a total of$759,796 for FY 2020. Background: This grant covers (9) full time employees, (1) part time employee, and (2) contract employees. Recommendation: It is recommended that the City Council approve P.R.No. 21377, which is the FY 2020 contract amendment between the City of Port Arthur and Health and Human Services Commission increasing the funding for FY 2020. Budget Impact:. These funds were added to cover operational expenses of the program; salaries, fringe, travel and supplies including additional funding to purchase personal protective equipment for staff related to COVID-19. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P . 21377 04/17/2020-js RESOLUTION NO. A RESOLUTION TO AMEND THE FY 2020 CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND THE HEALTH AND HUMAN SERVICES COMMISSION, WIC DIVISION, INCREASING THE FUNDS FOR FY 2020, FOR A TOTAL NOT TO EXCEED $2,766,100. NO CITY MATCH REQUIRED. WHEREAS, the contract between the City of Port Arthur and the Department of State Health Services, will provide financial assistance to the Port Arthur City Health Department to supplement the delivery of public health services; and, WHEREAS, WIC Participation provides for supplemental food instruments, nutrition education and counseling to enhance good health care at no cost to low-income pregnant and postpartum women, infants and children identified to be at nutritional risk. The grant award is based on monthly client participation. WHEREAS, the initial FY 2017 contract was approved on November 29, 2016 per Resolution No. 16-317 for the period October 1, 2016 to September 30, 2017 for $622,384.00, and was amended on February 14, 2017 per Resolution No. 17-033 for the period October 1, 2017 to September 30, 2018 for $648,141.00, and was amended again on August 28, 2018 per Resolution No. 18-349 for the period October 1, 2018 to September 30, 2019 for $642,521.00, and was amended again on June 21, 2019 per Resolution No. 19-275 for the period October 1, 2019 to September 30, 2020, FOR $706,081.00 and adding $707,081.00 for FY 2020, and was amended again on August 27, 2019 per Resolution No. 19-367 adding an additional $29,698 allocated for FY 19 totaling $735,779.00, and additional $16,337 for FY 2020 totaling P . 21377 04/17/2020-js $723,418.00, and now The Health and Human Services Commission desires to add an additional $36,378 bringing the total amount for years 2017 to 2020 to $2,766,100.00. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That, the facts and opinions in the preamble are true and correct. Section 2. That, the City Council of the City of Port Arthur hereby approves the contract amendment between the City of Port Arthur and Health and Human Services increasing the funding for FY 2020 by adding an additional $36,378 for a total of$2,766,100.00 Section 3. That, the City Council deems it is in the best interest of the City to approve and authorize the City Manager to execute the contract amendment between the Health and Human Services Commission and the City of Port Arthur, Texas,to continue the Women, Infants and Children(WIC)program as delineated in Exhibit"A". Section 4. That, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED, AND APPROVED, this day of 2011,at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Councilmembers: NOES: P.R. 21377 04/17/2020 js Mayor, Thurman Bartie ATTEST: Sherri Bellard, City Secretary APPROVE 1 • O F 1 ' ►4 : Va vcia Tiz= o, C' rey APPROVED FO ' • DMINISTRATION: Ron Burton, City Manager Judith Smith, R.N. BSN, Director of Health P.R. 21377 04/17/2020-js EXHIBIT "A" DocuSign Envelope ID. 1431D62A-09E2-44CA-A92A-90D051C9A8D2 HEALTH AND HUMAN SERVICES COMMISSION CONTRACT NO. 2017-049740-001 AMENDMENT No. 5 The Health and Human Services Commission ("HHSC" or "System Agency") and City of Port Arthur("Grantee"), collectively referred to as"Parties"to HHSC Contract No. 2017-049740-001 effective October 1, 2016 ("Contract"), now want to amend the Contract further. The Contract falls under the auspices of the Special Supplemental Nutrition Program for Women, Infants, and Children(the"WIC Program"). Whereas,the WIC Program is fully-funded by federal dollars; Whereas, the federal fiscal year (FFY) runs from October 1st of one year through September 30th of the following year; Whereas, HHSC wants to increase the amount payable under the Contract for FFY 2020; Whereas, HHSC wants to revise the Statement of Work, with respect to the rate that Grantee earns for each WIC Program participant served; and Whereas, HHSC's rate adjustment will increase the contracted amount for FFY 2020 by $36,378.00. The Parties therefore agree as follows: 1. Article IV of the Contract Signature Page, Budget, is hereby deleted and replaced in its entirety with the following: The total amount of this Contract shall not exceed$2,766,100.00. Of this amount: a. $622,384.00 is allocated toward FFY 2017; b. $648,141.00 is allocated toward FFY 2018; c. $735,779.00 is allocated toward FFY 2019; and d. $759,796.00 is allocated for FFY 2020. Grantee shall comply with all the requirements enumerated in Attachment A— Statement of Work. 2. The first sentence in Attachment A—Statement of Work, Article 1II(E) is hereby deleted and replaced in its entirety with the following: For FFY 2020, Grantee shall earn administrative funds at the rate of$14.95 for each participant served by WIC. 3. This Amendment shall be effective July 1,2020 or on the date of the last signature below, whichever comes later. HHSC Contract No.2017-049740-001 Page 1 of 3 DocuSipn Envelope ID:1431D62A-09E2-44CA-A92A-90D051C9A8D2 4. Except as modified by this Amendment, all terms and conditions of the Contract shall remain in effect. 5. Any further revision to the Contract shall be by written agreement of the Parties. Signature Page to follow Remainder of page intentionally left blank HHSC Contract No.2017-049740-001 Page 2 of 3 DocuSign Envelope ID: 1431 D62A-09E2-44CA-A92A-90D051 C9A8D2 SIGNATURE PAGE FOR AMENDMENT NO. 5 HHSC CONTRACT No.2017-049740-001 HEALTH AND HUMAN SERVICES COMMISSION CITY OF PORT ARTHUR By: Printed Name: Title: Date of Signature: Date of Signature: HHSC Contract No.2017-049740-001 Page 3 of 3 Spit Docuesa Certificate Of Completion Envelope Id: 1431D62A09E244CAA92A90D051C9A8D2 Status:Sent Subject:Amending$2766100;2017-049740-001;City of Port Arthur A-6;MSS/HDIS/HDS/WIC Source Envelope: Document Pages:11 Signatures:0 Envelope Originator: Certificate Pages:2 Initials:0 Texas Health and Human Services Commission AutoNav:Enabled 1100 W.49th St. Envelopeld Stamping:Enabled Austin,TX 78756 Time Zone:(UTC-06:00)Central Time(US&Canada) PCS_DocuSign@hhsc.state.tx.us IP Address:167.'37.1.11 Record Tracking Status:Original Holaer:Texas Health and Human Services Location:DocuSign 4/6/2020 5:24:16 PM Commission PCS_DocuSign@hhsc.state.tx.us Signer Events Signature Timestamp Trey Wood Completed Sent:4/6/2020 5:28:53 PM trey,wood@hhsc.state.tx.us Viewed:4/8/2020 3:14:36 PM Chief Financial Officer Signed:4/8/2020 3:14:41 PM Texas Health and Human Services Using IP Address:167.137.1.15 Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Ron Burton Sent:4/8/2020 3:14:43 PM ron.burton@portarthurtx.gov Interim City Manager Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Andy Marker Edward.Marker@hhsc.state.tx.us Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Karen Ray Karen.Ray@hhsc.state.tx.us Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Dee Adams Budgewater Dee,Budgewater@hhsc.state.bc.us Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Ellen Watkins Sent:4/6/2020 5:28:53 PM Ellen.Watkins@hhsc.state.tx.us COPIED WIC Program Services Director Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign HHSC FS Budget Contracts Sent:4/6/2020 5:28:53 PM FS_BudgetContracts@hhsc.state.tx.us r COPIED Viewed:4/7/2020 8:57:50 AM Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Krisandra Wilson t Sent:4/6/2020 5:28:54 PM krisandra.wilson@hhsc.state.tx.us L COPIED Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Cynthia Wright COPIED Sent:4/6/2020 5:28:54 PM cynthia.wright@hhsc.state.tx.us Viewed:4/8/2020 3:38:50 PM Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Christina Patteson COPIED Sent:4/8/2020 3:14:43 PM Christina.patteson@portarthurtx.gov Viewed:4/8/2020 11:39:32 PM Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 4/8/2020 3:14:43 PM Payment Events Status Timestamps