HomeMy WebLinkAboutPR 11942:PANAC CONTRACTMemo
From:
Date:
Re:
Stephen Fitzgibbons, City Manager
Dale Watson, Director, Planning and Grants Management
September 19, 2002
P. R. 11942
RECOMMENDATION:
I recommend that the City Council amend Proposed Resolution 11942 authorizing an
amendment of the contract with Port Arthur Neighborhood Action Council as to
transfer funds in the amount of $531.50 from 105-1431-552.59-00, Project C26105 to
105-1431-552.59-00 Project, C27105 and amend their reimbursement statement.
BACKGROUND:
Port Arthur Neighborhood Action Council was originally awarded $12,500 for financial
assistance. A balance of $531.50 exists in project 105-1431-552.59-00, C26105. Port
Arthur Neighborhood Action Council has made a request to transfer this balance to the
existing CDBG budget, 105-1431-552.59-00, C27105, and amend their reimbursement
statement.
BUDGETARY/FISCAL IMPACT:
By adoption of Resolution Number 01-87 (approval of 2001-02 Community
Development Block Gram Projects), the City Council obligated itself to provide CDBG
funds to Port Arthur Neighborhood Action Council.
STAFFING/EMPLOYEE EFFECT:
Funding will not have an effect on our staffing level.
SUMMARY:
I recommend that the City Council adopt Proposed Resolution 11942, which approves
an amendment between the City of Port Arthur and Port Arthur Neighborhood Action
Council.
P. R. 11942
09/19/02 ME-Grants Management
RESOLUTION NUMBER
A RESOLUTION AUTHORIZING AN AMENDMENT TO THE PORT
ARTHUR NEIGHBORHOOD ACTION COUNCIL COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) 2001-2002 CONTRACT, 105-
1431-552.59-00 PROJECT #C27105. THE CONTRACT WILL BE
AMENDED TO TRANSFER $531.50 BALANCE FROM 105-1431-552.59-00
PROJECT C26105 TO BUDGET 105-1431-552.59-00, C27105.
WHEREAS, the City Council by its adoption of Resolution Number 01-87, has
approved an agreement with Port Arthur Neighborhood Action Council and has
obligated itself to provide financial assistance to Port Arthur Neighborhood Action
Council in the amount of $12,500.00 as to provide neighborhood security through the
use of citizen patrol groups, primarily in low to moderate income neighborhoods.
WHEREAS, Port Arthur Neighborhood Action Council has requested to
amend its 2001-2002 CDBG budget in this agreement as to transfer funds in the amount
of $531.50 from the 26~ year budget, 105-1431-552-59-00 Project C26105 to their 27~
Year Budget, 105-1431-552-59-00 Project C27105, and amend Reimbursement
Statement, Attachment #1, to Reimbursement Statement, Attachment #2.
and,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT Port Arthur Neighborhood Action Council will sign this Resolution
agreeing to the terms thereof.
THAT a copy of the caption of this Resolution be spread upon the minutes of
the City Council.
of
READ, ADOPTED AND APPROVED this day
A.D., 2002 at a Regular Meeting of the City Council of the
City of Port Arthur, Texas by the following vote: AYES:
COUNCILMEMBERS:
NOES:
ATTEST:
MAYOR
CITY SECRETARY
APPROVED FOR FORM:
CITY ATTORNEY
APPROVED FOR ADMINISTRATION:
d'-Ty~ M'~'NAGER
APPROVED FOR AVAILABILITY OF FUNDS:
DIRECTOR OF FINANCE
DALE WATSON, DIRECTOR
PLANNING & GRANTS MANAGEMENT
AGREED TO
PORT ARTHUR NEIGHBORHOOD ACTION COUNCIL
DATE:
Reporting
Period
REIMBURSEMENT STATEMENT
PANAC GRANTS COMMITTEE
27TH YEAR CDBG PROGRAM
2001 - 2002
Attachment gl
Contract Funds
Activity Amount Requested
1) Audio Equipment $ 130.00 $
2) Binoculars $ 335.00 $ $
3) Car Signs $1,060.00 $ $
4) Computer & Copy Machine $ 400.00 $ $
5) Flashlight $ 785.00 $ $
6) Jackets $1,450.00 $ $
7) Office Supplies $ 650.00 $ $
8) Police Radio $ 940.00 $ $
9) Police Scanners $ 800.00 $ $
10) Post Office $ 550.00 $ $
11) Shirts & Caps $ 2,000.00 $ $
12) Still Cameras $ 500.00 $ $
13) Neighborhood $ 1,400.00 $ $
14) Video Equipment $1,500.00 $ $
TOTAL REQUEST $
Balance
$
Contract Amount
$12,500.00
Attachment #1
Total Expended: ($ )
(Current invoices + previous invoices)
Remaining Balance $
Executor Director Date
Copies of paid receipts or checks must be attached for reimbursement of funds.
Attachment #2
Reporting
Period
REIMBURSEMENT STATEMENT
PANAC GRANTS COMMITTEE
27TH YEAR CDBG PROGRAM
2001 - 2002
Contract Funds
Activity Amount Requested
1) Equipment $ 5235.62 $
2) Office Supply $ 1296.30 $
3) Uniforms $ 2965.31 $
4) Other Supplies $ 2704.72 $
Balance
$
$
$
TOTAL REQUEST
Contract Amount
$12,201.95
Total Expended: ($ )
(Current invoices + previous invoices)
Remaining Balance $
Executor Director Date
Copies of paid receipts or checks must be attached forreimbursement of funds.