HomeMy WebLinkAboutPR 21396: AMENDMENT TO CONTRACT WITH WEAVER AND TIDWELL, LLP City of
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INTEROFFICE MEMORANDUM
Date: 05/5/2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Kandy Daniel, Interim Director of Finance
RE: PR No. 21396-Approval of amendment to Contract for Audit Services
Introduction: The intent of this Agenda Item is to request approval for the City Manager to
amend resolution 19-475 for the audit services contract with Weaver and Tidwell, LLP, for an
amount not to exceed$22,500 and a total contract amount not to exceed$154,500 in order to
complete the FY2019 audit.
Background: On October 22, 2109,the City Council approved resolution 19-475 which
authorized the City Manager to execute an engagement letter between the City of Port Arthur
and Weaver and Tidwell, LLP, for an independent audit of all accounts of the City and the Port
Arthur Economic Development Corporation for fiscal year ending September 30, 2019. The
original contract was estimated to take 730 hours and a cost of$132,000. Based on remaining
open items, Weaver now estimates that an additional 115 — 125 hours will be required to
complete the 2019 audit engagement which will increase the cost by $20,700 - $22,500.
Budget Impact: Funds are available in Finance Department account#001-1031-515.54-00.
Recommendation: The attached proposed resolution No. 21396 authorizes the City Manager
to amend resolution 19-475 for the audit services contract with Weaver and Tidwell, LLP, for
an amount not to exceed $22,500 and a total contract amount not to exceed $154,500 in order
to complete the FY2019 audit. We recommend that the City Council approve it as presented.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8101 * FAX 409.982.6743
P. R. NO. 21396
KD: 5/5/2020
RESOLUTION NO.
A RESOLUTION AUTHORIZING AN AMENDMENT TO RESOLUTION
19-475 FOR THE AUDIT SERVICES CONTRACT WITH WEAVER AND
TIDWELL, LLP, FOR AN AMOUNT NOT TO EXCEED $22,500 AND A
TOTAL CONTRACT AMOUNT OF $154,500. FUNDING IS AVAILABLE
IN THE FINANCE DEPARTMENT PROFESSIONAL SERVICES
ACCOUNT#001-1031-515.54-00.
WHEREAS, on October 22, 2019, the City Council approved resolution 19-475 which
authorized the City Manager to execute an engagement letter between the City of Port Arthur and
Weaver and Tidwell, LLP, for an independent audit of all accounts of the City and the Port Arthur
Economic Development Corporation for fiscal year ending September 30, 2019; and
WHEREAS, the estimated contract cost was $132,000; and
WHEREAS, due to unexpected circumstances an additional $22,500 is needed for
additional hours of services that will be required to complete the 2019 audit engagement.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager of the City of Port Arthur is herby authorized and directed to
execute an amendment to the audit services contract set forth in Resolution 19-475 with Weaver
and Tidwell, LLP, for an amount not to exceed $22,500 and a total contract amount not to exceed
$154,500 in order to complete the FY2019 audit.
Section 3. That Weaver and Tidwell, LLP sign this resolution agreeing to the terms herein.
Section 4. That a copy of the caption of this Resolution shall be spread upon the Minutes of the
City Council.
READ, ADOPTED, AND APPROVED, this day of May, 2020, AD. at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Thurman"Bill" Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val Tizeno, City Attorney
APPROVED FOR AVAILABILITY OF FUNDS:
Kandy Danie , Interim Director of Finance
APPROVED FOR ADMINISTRATION:
Ron Burton. City Manager
AGREED TO:
Weaver and Tidwell. LLP
By: Date
Attest: Date
weaver
Assurance•Tax•Advisory
City of Port Arthur,Texas
Finance Dept.—Kandy Daniel
P.O. Box 1089
Port Arthur,TX 77641
P.O.#219248 Change Order#1
Based on the remaining open items we estimate an additional 115—125 hours will be required to
complete the 2019 audit engagement. These additional hours will result in an increase of our original
fee proposal by$20,700-$22,500.
Original Fee Proposal
Hours: 730
Fee: $132,000
Change Order#1
Additional Hours: 115— 125
Additional Fees: $20,700-$22,500
Contract Activity Through April 30, 2020
Hours Incurred to Date: 730
Billed to Date: $132,000
Weaver and Tidwell, L.L.P.
1406 Wilson Road, Suite 100 1 Conroe,Texas 77304
Main: 936.756.8127
CPAs AND ADVISORS I WEAVER.COM