HomeMy WebLinkAboutPR 21368: CONTRACT WITH SETEX FACILITIES & MAINTENANCE i tin
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INTEROFFICE MEMORANDUM
Date: May 12, 2020
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
7-YwC ,,�'�q
'�q-t G
From: Timothy Duriso, Chief of Police '�'"
RE: PR 21368 - Contract with SETEX Facilities&Maintenance for Roof Repairs
at the Police Department
Introduction:
The intent of this Agenda Item is to seek the City Council's approval to authorize the City
Manager to execute a contract between the City of Port Arthur and SETEX Facilities&
Maintenance, LLC of Beaumont, Texas, for roof repairs at the Police Department in the
amount of$72,844.71.
Background:
The Police Department has been experiencing numerous roof leaks over a number of years. It
is in the best interest of the City of Port Arthur to address the concerns of the roof in order to
preserve the existing structure and to provide a safe working space for the employees and
citizens.
Budget Impact:
Funds are available for this purpose in Account 001-1101-521.32-00
Recommendation:
It is recommended that City Council approve the City Manager to execute a contract between
the City of Port Arthur and SETEX Facilities& Maintenance, LLC of Beaumont, Texas, for
roof repairs at the Police Department in the amount of$72,844.71, as discussed and/or outline
above. .
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 21368
4/15/20 mf
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH SETEX FACILITIES & MAINTENANCE,
LLC. OF BEAUMONT, TEXAS THROUGH BUYBOARD CONTRACT
581-19 FOR ROOF REPAIRS AT THE POLICE DEPARTMENT IN
THE AMOUNT OF $72, 844 .71; FUNDING AVAILABLE IN 001-
1101-521. 32-00 .
WHEREAS, the Police Department has been experiencing
numerous roof leaks over the years; and
WHEREAS, it is deemed in the best interest of the City of
Port Arthur to address the roof leaks in the Police
Department; and
WHEREAS, SETEX Facilities & Maintenance, LLC of Beaumont,
Texas has a cooperative contract through Texas Buyboard Texas;
and
WHEREAS, Chapter 271 of the Local Government Code allows
a city, by resolution of its governing body, to participate in
cooperative purchasing programs such as Texas Buyboard, as an
alternative to a formal bid process; and
WHEREAS, per Resolution No. 02-341, the City of Port
Arthur entered into an interlocal agreement for cooperative
purchasing with Texas Buyboard; and
WHEREAS, SETEX Facilities & Maintenance, LLC provided a
quote for the roof repair in the amount of $72 , 844 . 71; and
WHEREAS, funding is available for these repairs in
Account 001-1101-521 . 32-00 (Building Maintenance) .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council authorizes the City
Manager to execute a contract with SETEX Facilities &
Maintenance, LLC. of Beaumont, Texas through Buyboard Contract
581-19 for roof repairs at the Police Department in the amount
of $72, 844 . 71, in substantially the same form as attached
hereto as Exhibit A.
Section 3 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of ,
A.D. , 2020, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote:
AYES:
Mayor:
Councilmembers : ,
NOES : .
Thurman Bill Bartie, Mayor
EXHIBIT A
;.f 4}
:9 . i r'`` FACILITIES&MAINTENANCE w
41'" "Strength in Construction"
;;ia;Irng address. February 19, 2020
P.O. Box 20658
Beaumont, Texas 77720-0658 Cliff Williams
City Of Port Arthur
645 4'" street
® (409)842-8181 Port Arthur Texas 77640
e (409)842-2274
Q setex@sefexcorrstruction.com Project: "Police Station"
c: setexconstruction.corn Subject: "Proposal"
General Contracting Dear Cliff,
We are pleased to submit our proposal utilizing our 581-19-2019 Buy board Texas
Contract based on local CCI and our coefficient of.89.
Job Order Contracting
Proposal Recap:
Facilities Maintenance • Pressure wash all roof surfaces on police station only
• Check all roof surfaces for cuts, holes and bad welds on seams. Cut patches
and weld over defective area
• On any curbs not in use, remove vents, install % plywood as a cover, fasten to
Conunercial top of curb. Install one-inch ISO insulation and install DuroLast weld to
existing roof membrane
• Reseal all pitch pan areas
Industrial • Remove any abandoned pipes and patch with DuroLast
• Install pitch pans around AC, electrical boxes and fill with sealant
• Secure all stainless metal coping flashing
• Recaulk all termination bars on walls
Govern/Twill
• Reseal all pipe boots
• Caulk all windows on wall locations over roof with NP1
• Apply two coats of elastomeric coating on all brick walls above roof membrane
Healthcare
Proposal Cost $ 71,068.01
Bond (if applicable) $ 1,776.70
infrastructure Total Price $ 72,844.71
Exclusions:
Corporate Unforeseen items beyond specified scope listed above, overtime, and liquidated
damages.
We estimate approximately thirty (30)working days to complete upon material delivery
l.7;Iu;ation
This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00
pm. Once accepted this proposal turns into a lump sum contract. Please contact us at
409-842-8181 at your convenience to discuss this estimate.
I='eriornring Arts
Respectfully submitted,
SETEX Facilities & Maintenance, LLC.
Historical ..` _--_--
Michael Waidley
k;,.,., Project Manager
-,k ,, , . 200026
'r
r * .,1 gra .r! ,' 4�,,t i:r i � i l ld
�, S ,Ex � sY '.� a n � ti� 4�i� �17n r F,�y.
. .. : tic ,.ii: i' - � ,t. it i iffi0..._.
of r r
FACILITIES&MAINTENANCE d Y4
qt„ "Strength in Construction”
Mailing Address:
P.O. Box 20658 March 10, 2020
Beaumont, Texas 77720-0658
City of Port Arthur
® (409) 842-8181 Police department
el (409)842-2274
setex@setexconstruction.com
setexconstruction.com
General Contracting Project: "Police Department"
Subject: "Warranty"
Job Ogler Contracting
Setex Construction will give the City of Port Arthur a two year warranty on items
Facilities Maintenance • Roof work performed by Setex Construction as per scope of work provided in
estimate.
• Waterproofing and sealants applied as per scope provided in estimate.
Commercial
***Notes***
As we all know the police station has had lots of issues on its Hvac duct work sweating
;;rdustrial and leaking. Setex does not cover any damage caused in the future and will not be held
accountable for locating and or fixing any said leaks or damage.
Government
Healthcare
Brian Shipp
InfrastructureGeneral Superintendent/Estimator
409-239-6829
Corporate
Education
Performing Arts
"rsi arical
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EXHIBIT B
AN AGREEMENT FOR ROOF REPAIRS AT THE POLICE
DEPARTMENT BUILDING BETWEEN THE CITY OF PORT ARTHUR
AND SETEX FACILITIES & MAINTENANCE, LLC OF BEAUMONT,
TEXAS
THIS AGREEMENT, made this days of 2020,by and between the City of Port Arthur, a
Municipal corporation organized under the laws of the State of Texas,hereinafter called
"OWNER"or"CITY" and SETEX FACILITIES & MAINTENANCE,LLC, hereinafter
called "CONTRACTOR".
WITNESSED: That for and in consideration of the payments,terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The CONTRACTOR will commence the work required by the Contract Documents upon
Receipt of a Notice to Proceed. The work to be performed under this Contract will be
completed within 30 days of commencement.
2. The CITY can terminate this contract at its convenience, which includes, but is not
limited to, funding not being available in any budget cycle with ten(10) days written
notice. Any terms and conditions stated in original specifications will apply to any
extended periods.
3. The CONTRACTOR will repair the roof at the Police Department Building (645 4th
Street, Port Arthur, Texas) for the City of Port Arthur as stated in the Contract
Documents.
4. During the term of this Contract, the CONTRACTOR will furnish at his own expense all
of the materials, supplies, tools, equipment, labor and other services necessary to perform
the repairs delineated in the bid specifications.
5. The CONTRACTOR agrees to perform all the work described in the specifications and
contract documents and to comply with the terms therein for a price not to exceed
$72,844.71.
6. The CONTRACTOR will ensure that the Police Department building is free of all debris
and ready for City use once all repairs are complete.
7. The term"Contract Documents"means and includes the following:
1) Agreement
2) Quote/Specifications
3) Notice to Proceed
8. This agreement shall be binding upon all parties hereto and their respective, heirs,
executors, administrators, successors and assigns.
9. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement in(2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of 2020.
ATTEST CITY OF PORT ARTHUR
CITY SECRETARY
Signed on the day of 2020.
WITNESS:
Print Name: