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Home My WebLink AboutPR 21387: CHANGE ORDER NO. 2 SUNKEN COURT ROADWAY Ciryy of 4 rthu - .... V?rtTexas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: April 30. 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Alberto Elefano,P.E.,Public Works Director RE: P.R. 21387: Sunken Court Roadway Reconstruction Project from Twin City Highway to North Park Drive, Change Order No.2 for a waterline tie-in at Bernhardt Dr. increasing original contract amount by$11,206.66; Project No.: ST 1 P02. Introduction: The intent of this Agenda Item is to authorize the City Manager to execute Change Order No. 2 for a tie-in at Bernhardt Drive which increases the original contract amount by$11,206.66 to the new contract amount of$2,320,775.27 for the Sunken Court Reconstruction Project from Twin City Highway to North Park Drive. Background: Pursuant to Resolution No. 19-412,Excavation&Construction,LLC of Port Arthur,Texas was awarded the project for the Sunken Court Reconstruction Project from Twin City Highway to North Park Drive. Change Order No. 1 was approved by Council pursuant to Resolution 20-026 that increased original contract amount of $2,268,343.13 by $41,225.48 to the new contract amount of $2,309,568.61 for the removal and replacement of an existing waterline. Change Order No. 2 is being submitted for the waterline tie-in at Bernhardt Drive that increases the contract amount by $11,206.66 to the new contract amount of $2,320,775.27. Budget Impact: Change Order No. 2 impacts funds in the Capital Improvement Account for the Street Maintenance and Repair,Account No. 307-1601-591.86-00. Project No. ST1P02. Recommendation: It is recommended that the City of Port Arthur City Council approve PR 21387 with Excavation & Construction, LLC of Port Arthur, Texas authorizing the City Manager to execute Change Order No. 2 increasing the original contract amount of $2,309,568.61 by $11,206.66 to the new contract amount of $2,320,775.27 for the waterline tie-in at Bernhardt Drive. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 PR No.21387 4/30/20 mje Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 2 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND EXCAVATION & CONSTRUCTION, LLC OF PORT ARTHUR, TEXAS FOR THE SUNKEN COURT ROADWAY RECONSTRUCTION PROJECT FROM TWIN CITY HIGHWAY TO NORTH PARK DRIVE FOR THE TIE-IN OF A WATERLINE AT BERNHARDT DRIVE THAT INCREASES THE CONTRACT AMOUNT BY $11,206.66 FROM THE ORIGINAL CONTRACT AMOUNT OF $2,309,568.61 TO THE NEW CONTRACT AMOUNT OF $2,320,775.27. FUNDING IS AVAILABLE IN THE CAPITAL IMPROVEMENTS STREET ACCOUNT NO. 307-1601-591.86-00. PROJECT NO. ST1P02. WHEREAS, pursuant to Resolution No. 19-412, the City of Port Arthur City Council awarded a contract for the Sunken Court Reconstruction Project from Twin City Highway to North Parke Drive to Excavation & Construction, LLC of Port Arthur, Texas with a projected budgetary impact of $2,268,343.13 and a term of 230 calendar days; and, WHEREAS, pursuant to Resolution No. 20-026, the City of Port Arthur City Council approved Change Order No. 1 submitted by Excavation & Construction, LLC of Port Arthur, Texas for the removal and replacement of an existing water line that increased the contract amount by $41,225.48 from the original contract amount of $2,268,343.13 to the new contract amount of $2,309,568.61; and, WHEREAS, proposed Change Order No. 2 is being submitted to the contract by Excavation & Construction, LLC of Port Arthur, Texas for the waterline tie-in at Bernhardt Drive that proposes to increase the contract amount by $11,206.66 from the original contract amount of $2,309,568.61 to the new contract amount of $2,320,775.27. See Exhibit A; and, PR No.21387 4/30/2020 mje Page 2 of 3 WHEREAS, approval of Change Order No. 2 is herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order No. 2 is herein approved and the City Manager is authorized to execute said Change Order No. 2 to the contract between the City of Port Arthur and Excavation & Construction of Port Arthur, Texas for a waterline tie-in at Bernhardt Drive; and THAT, Change Order No. 2, submitted by Excavation & Construction, LLC of Port Arthur, Texas will increase the contract amount by $11,206.66 from the original contract amount of $2,309,568.61 to the new contract amount of $2,320,775.27; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: PR No.21387 4/30/20 mje Page 3 of 3 Thurman "Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: '71/. � / Valecia ize • Ron Burton City Attorney ' City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: kck . ,- Kandy Dani I Interim Director of Finance CLc Alberto Elefano, P.E. Director of Public Works Clifton illiams, CPPB Purchasing Manager EXHIBIT A February 18,2020 SCHAUMBURG MIX POL Mr.Alberto Elefano,P.E. City of Port Arthur,Texas City Hall,444 4th Street Port Arthur,Texas 77460 Re: Sunken Court Roadway Reconstruction-Change Order No.2 Contract No. 19-239. PO No.217678 Dear Mr. Elefano, Attached you will find Change Order No.2 for the above referenced project. Upon excavation of proposed utilities along Sunken Court the contractor exposed existing utilities that were not shown on any City record drawings or were unable to locate through one-calls. Upon discussion with PW-E and water utilities City personnel,it was determined that adjustments to the proposed improvements were required to be made in order to tie in the existing utilities or to avoid them. Any information determined on existing utility locations throughout the construction process will be included on the final record drawings for future use. This change order reflects the minimum items necessary to accomplish this work. If you have any questions or need any additional information, please do not hesitate to contact me at(409) 866-0341. Sincerely, SCHAUMBURG&POLK,INC. Troy Whitehead,P.E. Project Manager Cc w/enclosures: 8865 College Street Suite 1001 Beaumont.TX 77707 P.409.866.0341 IF 409 866.0337 ww ra.SPi ENG.ccn CITY OF PORT ARTHUR DATE: FEBRUARY 13,2020 PROJECT: SUNKEN COURT ROADWAY RECONSTRUCTION OWNER: CITY OF PORT ARTHUR-Job No.19-239(P.O.No.217678) CONTRACTOR EXCAVATORS AND CONSTRUCTORS,LLC CHANGE ORDER NO.: 02 !.:__.'G 1j. " 'THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS:ARE HEREBY MADE: REASON FOR CHANCE:Add/Delete Constroctioo Items and/or quantities to the Contract for incidental utility adjustments: Item New Item Original New No. Item Code Description Unit Diff UnitAmount Quantity Quantity Price UTILFrrES DEDUCTION(r Bernhardt and Sunken Court) 17 810.001 Remove and Replace 2"Waterline LF 130 - 130 24 811.001 Furnish and Install 2"AWWA Resilient Gate Valve ( ) 51631 (537.54) � I (1) 54337,54 (S437.54) TOTAL AMOUNT DEDUCTED (S2,120.30) ADDITION(Q Bernhardt and Sunken Court) 18 810.002 Remove and Replace 6"Waterline LF 1.820 1,860 40.0 539.49 31,579.60 19 810.003 Furnish and Install 12"Waterline EA 40 60 20.0 $67.51 51,350.20 20 809,001 Testing and Sterlintion of Waterline LF 1,990 2,050 60.0 5.65 569.00 26 811.003 Furnish and Install 6"AWWA Resilient Seat Gate Valve EA 7 8 1.0 5769.66 5769.66 46 811.007 Furnish and Install12"AWR'A 45 De`ree Bend EA - 4 4.0 81851.83 S6,207.32 47 811.008 Furnish and Install 6"AWWA 45 Degree Bends EA - 2 2.0 5951.89 51,903.78 43 811.009 Furnish and Install 12^z 6"AWWA Toe EA - 1 1.0 51,447.40 S1,447.40 49 811.010 Furnish and Install 6"x 2"AR'WA Reducer EA _ 1 1.0 5849.42 5849.42 50 311.011 Furnish and Install 2-AWWA MJ Coupling EA - 1 1.0 5552.42 5552.42 TOTAL AMOUNT ADDED 313.326.96 TOTAL AMOUNT DEDUCTED FROM CONTRACT (52,120.30) TOTAL AMOUNT ADDED TO CONTRACT 513,326.96 CHANGE ORDER TOTAL AMOUNT $11,206.66 ORIGINAL CONTRACT AMOUNT: S 2,268.343.13 NET FROM PREVIOUS CHANGE ORDERS:CO1 S 41,225.48 TOTAL AMOUNT OF THIS CHANGE ORDER:CO2 S 11,206.66 PERCENT OF THIS CHANGE ORDER: 0,49 TOTAL PERCENT CHANGE ORDER TO DATE; 2.31 NEW CONTRACT AMOUNT: 5 2,320,775.27 • NO CALENDAR DAYS HAVE BEEN ADDED IN THE CONTRACT BY THIS CHANGE ORDER ACCEPTED BY: i& t;c2zradsia. PREPARED BY: 440742to -,* EXCAVATORS AND CONSTRUCTORS,LLC. SCHAUMBURG&POLK,INC. APPROVED BY: 06 44,---- J7 WAY'I A. DAMS, 'P..a. _l-{.L�JC. t' S C ell PUBLIC WO KSALBERTO ELEFANO,P.E. 4'1' .,' rhe,) Ir°Iiri PUBLIC WORKS DIRECTOR ATTESTED BY: RON BURTON CLIFTON WILLIAMS,CPBB 1T7'/'ANAC,K PUKcHASIN& ortiestNACce42