HomeMy WebLinkAboutPR 21388: CONTRACT WITH EXCAVATION & CONSTRUCTION, LLC i t
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INTEROFFICE MEMORANDUM
Date: May 1,2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, P.E., Public Works Director
RE: P.R. 21388: Authorizing the City Manager to enter into a contract with Excavation& Construction,
LLC of Port Arthur for the Forest Drive from Evergreen to Woodrow Reconstruction Project.
Project No. ST1 P15.
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager to enter into a contract
with Excavation & Construction, LLC of Port Arthur, Texas for the Forest Drive from Evergreen to Woodrow
Reconstruction Project.
Background:
The Public Works Street Program has Forest Drive from Evergreen to Woodrow on the approved Capital Streets
Improvement list. The Purchasing Department advertised for competitive qualified bidders. Bids were opened on
April 8, 2020 with seven contractors responding. After review, it was determined that Excavation & Construction,
LLC of Port Arthur, Texas provided the lowest responsible bid in the amount of$969,259.28.
Budget Impact:
Funds are available from the Capital Improvement Account for Street Improvement, Account No. 307-1601-
591.86-00. Project No. ST1P'Isk
11
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR 21388 authorizing the City Manager to
enter into an agreement with Excavation & Construction, LLC of Port Arthur, Texas for the Forest Drive from
Evergreen to Woodrow Reconstruction Project.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4'h Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PR No. 21388
5/1/20 mje
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AWARDING A BID AND AUTHORIZING THE CITY
MANAGER TO EXECUTE A CONTRACT WITH EXCAVATION AND
CONSTRUCTION, LLC OF PORT ARTHUR, TEXAS FOR FOREST
DRIVE FROM EVERGREEN DRIVE TO WOODROW DRIVE
RECONSTRUCTION PROJECT IN THE AMOUNT OF $969,259.28.
FUNDING IS AVAILABLE IN THE CAPITAL IMPROVEMENT STREETS
ACCOUNT NUMBER 307-1601-591.86-00.
WHEREAS, the City of Port Arthur has an approved list of streets from City Council
which identified streets for reconstruction, rehabilitation, repair, and/or maintenance;
and,
WHEREAS, Forest Drive from Evergreen Drive to Woodrow is on the approved
list of streets for reconstruction; and,
WHEREAS, the advertisement for bids for Forest Drive Roadway Reconstruction
Project went out on January 15, 2020 in the Port Arthur News; and,
WHEREAS, seven (7) bids were received, opened and evaluated by the Public
Works staff on April 22, 2020 for the Forest Drive Roadway Reconstruction Project, with
Excavation and Construction of Port Arthur, Texas being the lowest most responsible bid
in the amount of $969,259.28, with a contract term of 180 days attached as Exhibit A;
now, therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
PR No. 21388
5/1/20 mje
Page 2 of 3
THAT, the City Council of the City of Port Arthur hereby awards the bid for the
Forest Drive from Evergreen Drive to Woodrow Reconstruction Project to Excavation and
Construction, LLC of Port Arthur Texas in the amount of $969,259.28; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and
directed to execute on behalf of the City, a contract between the City of Port Arthur and
Excavation and Construction, LLC of Port Arthur, Texas in the amount of $969,259.28 for
the Forest Drive Roadway Reconstruction Project; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman "Bill" Bartle
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No. 21388
5/1/20 mje
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
(/' /A-( y
Valecia .eno Ronald Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Kandy Da el
Interim Director of Finance
z{_
Alberto Elefano
Director of Public Works
// (' _
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Clifton Williams, CPPB
Purchasing Manager
Exhibits Are Available For Review
In The
City Secretary's Office