HomeMy WebLinkAboutPR 21389: CONTRACT WITH ELITE CONTRACTORS .!I
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: May 1,2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, P.E., Public Works Director
RE: P.R. 21389: Authorizing the City Manager to enter into a contract with Elite Contractors&
Equipment of Kirbyville, Texas for the Lakeshore Drive Phase (3/4) Roadway Reconstruction
Project from Lakeside to Stadium. Project No. ST P44.
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager to enter into a contract
with Elite Contractors & Equipment of Kirbyville, Texas for the Lakeshore Drive Phase (3/4) Roadway
Reconstruction Project.
Background:
The Public Works Street Program has Lakeshore Drive Roadway Reconstruction Project Phase 3 & 4 on the
approved Capital Streets Improvement list. The Purchasing Department advertised for competitive qualified
bidders. Bids were opened on April 8, 2020 with six contractors responding. After review, it was determined that
Elite Contractors & Equipment, LTD of Kirbyville, Texas provided the lowest responsible bid in the amount of
$2,599,396.00.
Budget Impact:
Funds are available from the Capital Improvement Account No. 307-1601-591.86-00. Project No. ST1P44.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR 21389 authorizing the City Manager to
enter into an agreement with Excavation & Construction, LLC of Port Arthur, Texas for the Lakeshore Drive
Roadway Rehabilitation Project Phase 3 &4.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PR No. 21389
5/1/20 mje
Page 1 of 3
RESOLUTION NO.
A RESOLUTION FOR AWARDING A BID AND AUTHORIZING THE
CITY MANAGER TO EXECUTE A CONTRACT WITH ELITE
CONSTRUCTION & EQUIPMENT, LTD OF KIRBYVILLE, TEXAS FOR
LAKESHORE DRIVE PHASE (3/4) ROADWAY RECONSTRUCTION
PROJECT FROM LAKESIDE TO STADIUM IN THE AMOUNT OF
$2,599,396.00. FUNDING IS AVAILABLE IN THE CAPITAL
IMPROVEMENT STREETS ACCOUNT NUMBER 307-1601-591.86-
00. PROJECT NO. ST1P44
WHEREAS, the City of Port Arthur has an approved list of streets from City Council
which identified streets for reconstruction, rehabilitation, repair, and/or maintenance;
and,
WHEREAS, Lakeshore Drive Phase 3 and 4 is on the approved list of streets for
reconstruction; and,
WHEREAS, the advertisement for bids for the Lakeshore Drive Roadway
Reconstruction Project Phase 3 & 4 went out on January 15, 2020 in the Port Arthur
News; and,
WHEREAS, six (6) bids were received, opened and evaluated by the Public Works
staff on April 22, 2020 for the Lakeshore Drive Roadway Reconstruction Project Phase 3
& 4, with Elite Contractors & Equipment, LTD of Kirbyville, Texas being the lowest most
responsible bid in the amount of $2,599,396.00 with a contract term of 300 days attached
as Exhibit A; now, therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
PR No. 21389
5/1/20 mje
Page 2 of 3
THAT, the City Council of the City of Port Arthur hereby awards the bid for the
Lakeshore Drive Roadway Reconstruction Project Phase 3 & 4 to Elite Contractors &
Equipment, LTD of Kirbyville, Texas in the amount of $2,599,396.00; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and
directed to execute on behalf of the City, a contract between the City of Port Arthur and
Elite Contractors & Equipment, LTD of Kirbyville, Texas in the amount of $2,599,396.00
for the Lakeshore Drive Roadway Reconstruction Project Phase 3 & 4; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman "Bill" Bartle
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No. 21389
5/1/20 mje
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
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Valecia T eno Ronald Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Kandy Daniel
Interim Director of Finance
Alberto Elefano
Director of Public Works
Li)/
Clifton Williams, CPPB
Purchasing Manager
Exhibits Are Available For Review
In The
City Secretary's Office