HomeMy WebLinkAboutPR 21302: CONTRACT APPROVALS FOR TREATMENT CHEMICALS ,,,,, /�
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INTEROFFICE MEMORANDUM
Date: April 27, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Donnie Stanton, Interim Utilities Director
RE: PR 21302—Contract Approvals for Treatment Chemicals
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to enter
into contracts with Brenntag Southwest, Inc. of Houston, Texas for 50% Sodium Hydroxide,
with either Vantex Chemical, LLC of Lumberton, Texas or Shrieve Chemical Company of The
Woodlands, Texas for 25% Sodium Hydroxide, and with either Airgas Specialty Products, Inc.
of Lawrenceville, Georgia or Tanner Industries, Inc. of Southampton, Pennsylvania for
Anhydrous Ammonia for the Water Purification Plant.
Background:
On April 22, 2020, the Purchasing Division solicited and opened bids from Seven (7) bidders
for Sodium Hydroxide and Anhydrous Ammonia used at the Water Purification Plant. The
Bid Tabulation is attached as Exhibit A. There were tie bids for the 25% Sodium Hydroxide
and the Anhydrous Ammonia. The winner will be determined by the Mayor flipping a coin at
the Council Meeting.
Budget Impact:
The total budgetary impact for these chemicals is $164.785.00. The O&M Budget Account
numbers are Treatment Chemicals, 410-1252-532.29-02.
Recommendation:
It is recommended that City Council adopt Proposed Resolution No. 21302, which authorizes
City Manager to enter into contracts for various treatment chemicals for the Water Purification
Plant.
"Remember,we are here to serve the Citizens of Port Arthur"
P.R. No. 21302
4/27/20 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE EXECUTION OF CONTRACTS
FOR THE PURCHASE OF WATER TREATMENT CHEMICALS FOR
THE WATER UTILITIES DEPARTMENT WITH BRENNTAG
SOUTHWEST, INC. OF HOUSTON, TEXAS FOR THE PURCHASE OF
"50% SODIUM HYDROXIDE". THE CONTRACTS FOR "25% SODIUM
HYDROXIDE" AND "ANHYDROUS AMMONIA" HAVE RESULTED IN
IDENTICAL BIDS AND REQUIRE THE CASTING OF LOTS PURSUANT
TO 271.901 OF THE TEXAS LOCAL GOVERNMENT CODE.THE TOTAL
PROJECTED BUDGETARY IMPACT OF THE CONTRACTS IS
$164,785.00. BUDGETED FUNDS ARE AVAILABLE IN WATER
PURIFICATION ACCOUNT NO. 410-1252-532.29-02, TREATMENT
CHEMICALS.
WHEREAS, the Water Utilities Department routinely utilizes various water treatment
chemicals to treat drinking water at the Water Treatment Plant; and,
WHEREAS, Purchasing Division has solicited bids for such water treatment chemicals, as
delineated in City of Port Arthur Purchasing Policy, and seven (7) vendors submitted bids as of
April 22, 2020; and,
WHEREAS, the bids have been evaluated by the Water Utilities Department and
Purchasing (bid tabulation attached as Exhibit "A"); and,
WHEREAS,the City received identical bids for the 25% Sodium Hydroxide contract from
Vantex Chemical, LLC of Lumberton, Texas and Shrieve Chemical Company of The Woodlands,
Texas; and,
WHEREAS, the City received identical bids for the Anhydrous Ammonia contract from
Airgas Specialty Products, Inc.,of Lawrence, Georgia and Tanner Industries, Inc. of Southampton,
Pennsylvania; and,
WHEREAS, Section 271.901, Texas Local Government Code states that a municipality
must select from the identical bids by the casting of lots.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
PR No. 21302
4/27/20 bw
Page 2 of 3
THAT, City Manager of City of Port Arthur is hereby authorized and directed to execute
one-year contracts (with the option to renew for one additional year) between City of Port Arthur
Brenntag Southwest, Inc. for 50% Sodium Hydroxide.
THAT, City Manager of City of Port Arthur is hereby authorized and directed to execute
one-year contracts (with the option to renew for one additional year) between City of Port Arthur
and for the 25% Sodium Hydroxide contract.
THAT, City Manager of City of Port Arthur is hereby authorized and directed to execute
one-year contracts (with the option to renew for one additional year) between City of Port Arthur
and with for the Anhydrous Ammonia contract.
THAT, all contracts are being awarded at the unit prices shown in the Bid Tabulation
(attached as Exhibit "A"), and as shown in the individual contracts attached as Exhibits "B", "C",
and"D".
THAT, funding for these chemicals is provided in Utilities Operations O&M budget.
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED, AND APPROVED THIS day of
2020 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote: AYES: Mayor
Councilmembers:
NOES:
Thurman"Bill" Bartie
Mayor
P.R. No. 21302
4/27/20 bw
Page 3 of 3
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Ronald Burton
City Secretary City Manager
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
V'e ia izeno Donnie Stanton
City Attorney Interim Utilities Director
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Daniel Clifton Williams, C YPB
Interim Director of Finance Purchasing Manager
Exhibits Are Available For Review
In The
City Secretary's Office