HomeMy WebLinkAboutPR 21398: AUTHORIZING A CONTRACT WITH PREF TECH FOR 7 LICENSE PLATE READERS FOR PLEASURE ISLAND City of
r: N� )
ort rthu•�
Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: (May 6,2020)
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: (Clifton Williams, Purchasing Manager)
RE: (P. R#21398)
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
authorize the contracts with PREF Tech of Houston, TX for the purchase and installation of 7
License Plate Readers for Pleasure Island in the total amount of$191,628.
Background:
Due to criminal activity experienced on Pleasure Island, it is suggested that seven (7) license plate
reader cameras will be installed at various locations on Pleasure Island. These cameras can read
license plates up to a speed of 200 mph. The City advertised and received four proposals. The
selection was narrowed down to two vendors that the committee interviewed. After the interview
PREF Tech was considered the best proposal.
Budget Impact:
Funds will be provided in the Pleasure Island Equipment Account 450-1291-549.92.00. This is
pending the approval by City Council to amend the budget.
Recommendation:
It is recommended that City Council approve the City Manager award the contracts with PREF
Tech of Houston TX for the purchase and installation of 7 License Plate Readers for Pleasure
Island in the total amount of 191,628.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8101 x FAX 409.982.6743
P. R. No . 21398
5/05/2020 cew
RESOLUTION NO.
A RESOLUTION AUTHORIZING A CONTRACT WITH
PREF TECH OF HOUSTON, TEXAS, FOR THE
PURCHASE AND INSTALLATION OF (7) LICENSE
PLATE READERS FOR PLEASURE ISLAND IN THE
AMOUNT OF $191 , 628 IN PLEASURE ISLAND
EQUPMENT ACCOUNT # 450-1291-549 . 92-00
PENDING CITY COUNCIL' S AMENDMENT OF THE
BUDGET
WHEREAS, it is deemed in the best interest of the City of
Port Arthur to provide license plate cameras for the safety of
citizens traveling to Pleasure Island; and,
WHEREAS, the Purchasing division advertised and received
four (4) proposals,
WHEREAS, the two (2) highest ranked companies were
interviewed and ranked as delineated in Exhibit "A"; and,
WHEREAS, a committee evaluated all of the proposals and
PREF Tech was ranked as the most qualified company; and,
WHEREAS, the City desires to enter into an agreement with
PREF Tech for Phase 1 for five cameras, as delineated in Exhibit
"B" ; and,
WHEREAS, the City desires to enter into an agreement with
PREF Tech for Phase 2 for two cameras, as delineated in Exhibit
"C"; and,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS :
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Manager is hereby authorized
to enter into an agreement with PREF Tech of Houston TX
substantially the same form as attached as Exhibit "B" and
Exhibit "C" .
Section 3 . That a copy of the caption of this
Resolution be spread upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of May, A. D. ,
2020, at a Meeting of the City Council of the City of Port
Arthur, Texas, by the following vote: AYES :
Mayor: ,
Councilmembers
NOES: .
MAYOR
ATTEST:
CITY SECRETARY
APPROVED AS TO FORM:
' /
CITY A 'IRNEY
APPROVED FOR ADMINISTRATION:
DIRECTOR OF PLEASURE ISALND
CITY MANAGER
APPROVED AS TO AVAILABILITY OF FUNDS:
FINANCE nIRECTOR
fru
PURC A ING MANAGER
Exhibits Are Available For Review
In The
City Secretary's Office