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HomeMy WebLinkAboutMAY 12, 2020 REGULAR MEETING THURMAN BILL BARTIE,MAYOR energ, RON BURTON HAROLD DOUCET,SR.MAYOR PRO TEM City of - cry' CITY MANAGER COUNCIL MEMBERS: I' SHERRI BELL:ARD,TRMC RAYMOND scum JR. CITY SECRETARY CAL J.JONES ()t'Art ltuY THOMAS J.KINLAW III VAL TREND CHARLOTTE MOSES CITY ATTORNEY KAPRINA FRANK AG E N DA City Council Regular Meeting May 12, 2020 5 :30 p. m . NOTICE OF MEETING BY TELEPHONIC & VIDEOCONFERENCE In Accordance With Order Of The Office Of The Governor Issued March 16, 2020, The City Council Of The City Of Port Arthur Will Conduct The Regular Meeting Scheduled At 11:00 A.M. On April 28, 2020 [THERE WILL BE NO PUBLIC ACCESS TO CITY HALL FOR THE MEETING] By Telephonic And Videoconference In Order To Advance The Public Health Goal Of Limiting Face-To-Face Meetings (Also Called "Social Distancing") To Slow The Spread Of The Coronavirus (COVID-19). Any Person May Participate And Address The City Council By Dialing One Of The Following Toll Free Numbers And Entering The Meeting ID: 836-5383-9452 And Participant ID: 019469: (877) 853-5247 US Toll Free (888) 788-0099 US Toll Free In Compliance With The Americans With Disabilities Act, The City Of Port Arthur Will Provide For Reasonable Accommodations For Persons Attending City Council Meetings. To Better Serve You, Requests Should Be Received 24 Hours Prior To The Meeting. Please Contact The City Secretary's Office, At (409) 983-8115. City Council Meeting City Hall Council Chamber City Of Port Arthur May 12, 2020 5:30 PM PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Bartie Mayor Pro Tem Doucet, Sr. Councilmember Scott, Jr. Councilmember Jones Councilmember Kinlaw, III Councilmember Moses Councilmember Frank City Manager Burton City Secretary Bellard, TRMC City Attorney Tizeno Police Chief Duriso Or Designee II. PROCLAMATIONS Proclamations III. PETITIONS & COMMUNICATIONS A. Speakers (1) Eric Jones Of Trinity Family Mentoring, LLC Regarding Utilization And Possible Rental Of Property B. Presentations — None C. Employee Recognition — None D. Correspondence — None E. Discussion — None AGENDA May 12, 2020 IV. PUBLIC HEARINGS — 6:00 P.M. — NONE V. UNFINISHED BUSINESS — NONE VI. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Request — None B. Expense Reports - None C. Minutes — None D. Resolutions (1) P.R. No. 21230 — A Resolution Authorizing The City Manager To Enter Into A Contract For The Purchase Of Resilient Seat Valves, For The Water Utilities Department With Coburn Supply Of New Caney, Texas, With An Annual Projected Budgetary Impact Of $83,369.21. Funds Are Available In Account Nos. 410-1253-532.35- 00, Water System Maintenance & 410-1255-532.33-00, Sewer System Maintenance (2) P.R. No. 21260 - A Resolution Authorizing The City Manager To Negotiate A Contract Between The City Of Port Arthur And LSPS Solutions, LLC, Of Victoria, Texas For Consulting Services Related To America's Water Infrastructure Act Of 2018 2 AGENDA May 12, 2020 VI. CONSENT AGENDA — CONTINUED (3) P.R. No. 21263 - A Resolution Authorizing The City Manager To Enter Into An Asset Removal Agreement (Cost Sharing Agreement) With Sabine Neches Navigation District, Removing An Abandoned Water Distribution Line With A Total Projected Cost Of $360,000.00; Projected Will Be Budgeted And Completed In The FY 2021 CIP (4) P.R. No. 21300 — A Resolution Approving The Fiscal Year 2020 — 2nd Round Of Street Program. Funding Is Available In Capital Projects Account No. 307-1601-591.86-00 • (5) P.R. No. 21359 - A Resolution Authorizing The City Manager To Purchase 108 GETAC Tablets From CDW Government LLC Through The National Intergovernment Purchasing Alliance Cooperative Purchasing Program And 108 Microsoft Office Licenses Through SHI Government Solutions In The Amount Of $397,773.99. Devices Will Replace 6-Year-Old Devices Currently Used In Public Safety Vehicles. Funding Budgeted In Police Department Account 001- 1101-521.25-01. (6) P.R. No. 21363 — A Resolution Authorizing The First Renewal Of Contracts Pursuant To Resolution No. 19-184 Between The City Of Port Arthur And (5) Vendors For Grass Mowing Services Of Privately-Owned And City-Owned Vacant And Developed Lots In An Area Of The City Designated As Area A. Funds Are Available In General Fund Account Number 001-1304-541.59-00, (Other Contractual Services) (7) P.R. No. 21364 — A Resolution Authorizing The First Renewal Of Contracts Pursuant To Resolution No. 19-183 Between The City Of Port Arthur And (17) Vendors For Grass Mowing Services Of Privately-Owned And City-Owned Vacant And Developed Lots In An Area Of The City Designated As Areas B-E. Funds Are Available In General Fund Account Number 001-1304-541.59-00, (Other Contractual Service) 3 AGENDA May 12, 2020 VI. CONSENT AGENDA — CONTINUED (8) P.R. No. 21365 — A Resolution Authorizing The First Renewal Of A Contract Pursuant To Resolution No. 19-169 Between The City Of Port Arthur And R. L. Eldridge Construction, Inc., Of Sabine Pass, Texas For Grass Mowing Services Of Privately-Owned And City- Owned Vacant And Developed Lots In An Area Of The City Designated As Area F, Sabine Pass. Funds Are Available In General Fund Account Number 001-1304-541.59-00. (Other Contractual Services) (9) P.R. No. 21367 — A Resolution Authorizing The City Manager To Apply For The FY20 Coronavirus Emergency Supplemental Funding Program; No Cash Match Requirement (10) P.R. No. 21368 — A Resolution Authorizing The City Manager To Enter Into A Contract With SETEX Facilities & Maintenance, LLC Of Beaumont, Texas Through BuyBoard Contract 581-19 For Roof Repairs At The Police Department In The Amount Of $72,844.71; Funding Available In 001-1101-521.32-00 (11) P.R. No. 21374 — A Resolution Authorizing The City Manager To Enter Into A Letter Agreement Between The City Of Port Arthur And Willdan Financial Services Of Plano, Texas For The 2020 Water And Sewer Rate Study For An Estimated Budgetary Impact Of $56,460.00; Funding Is Provided For In Account Number 410-1251- 532-54.00 (12) P.R. No. 21376 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And A & A Electric Co., LLC Of Beaumont, Texas For Re-Routing And Isolation Of High Voltage Electrical Service Inside The Underground Vault Per Entergy Of Texas Standards That Increases The Contract Amount By $6,517.33 From The Original Contract Amount Of $424,944.00 To The New Contract Amount Of $431,461.33. Funding Is Available In The Capital Improvements Account No. 625-1801-531.92-06 4 ` AGENDA May 12, 2020 VI. CONSENT AGENDA — CONTINUED (13) P.R. No. 21378 — A Resolution Authorizing The City Manager To Enter Into A Three-Year Agreement For Microsoft Office 365 Licenses Through SHI Government Solutions For The Total Amount Of $113,677.20 To Be Paid In Three Annual Payments Of $37,892.40. Information Technology Account No. 001-1034- 515.54-00 (14) P.R. No. 21381 — A Resolution Rescinding Resolution No. 20-076 In Its Entirety, Which Authorized The Execution Of A Homebuyer's Written Agreement For The Purchase Of 4248 10th Avenue, Port Arthur, Texas Through The City's Homebuyer's Assistance Program (15) P.R. No. 21384 — A Resolution Authorizing The City Manager To Execute A Contract With Martin Asphalt Company For The First Year With Option To Renew For Two Additional One Year Periods For The Purchase Of Asphalt, Oil, And Emulsions With A Projected Budgetary Impact Of $100,000.00. Funds Are Available In Account Nos. 001-1203-531.36-00. Public Works Department Streets Division - Streets Maintenance And Capital Improvement Fund — Capital Projects — Streets — 307-1601-591.86-00 (16) P.R. No. 21385 — A Resolution Authorizing The City Manager To Execute A Contract With Triangle Dirt Works, Redwine, And RamTex All Of Port Arthur, Texas And Mid County Materials & Construction Of Pearland, Texas To Provide Dirt Materials And Transportation Of Materials. The Dirt Materials And Transportation Of Materials Has A Projected Budgetary Impact Of $500,000.00 Per Year. Funding Is Available In The Public Works Department Landfill Division — Landfill Construction Account No. 403-1274-533.89-02 (17) P.R. No. 21386 - A Resolution Approving Amendment 5 (Bilateral Amendment) To Modify Contract #529-16000300005 Between The Texas Department Of Family And Protective Services (DFPS) And The City Of Port Arthur For The Nurse-Family Partnership Services. This Amendment Modifies The Agreement Elements, Terms Of Amendment And Service Delivery. The Contract Extends To August 31, 2021 And Will Not Exceed $3,913,754.00 5 1! AGENDA May 12, 2020 VI. CONSENT AGENDA — CONTINUED (18) P.R. No. 21387 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And Excavation & Construction, LLC Of Port Arthur, Texas For The Sunken Court Roadway Reconstruction Project From Twin City Highway To North Park Drive For The Tie-In Of Waterline At Bernhardt Drive That Increases The Contract Amount By $11,206.66 From The Original Contract Amount Of $2,309,568.61 To The New Contract Amount Of $2,320,775.27. Funding Is Available In The Capital Improvements Street Account No. 307- 1601-591.86-00 Project No. ST1P02 (19) P.R. No. 21388 — A Resolution Awarding A Bid And Authorizing The City Manager To Execute A Contract With Excavation And Construction, LLC Of Port Arthur, Texas For Forest Drive From Evergreen Drive To Woodrow Drive Reconstruction Project In The Amount Of $969,259.28. Funding Is Available In The Capital Improvement Streets Account Number 307-1601-591.86-00 (20) P.R. No. 21389 — A Resolution For Awarding A Bid And Authorizing The City Manager To Execute A Contract With Elite Construction & Equipment, LTD Of Kirbyville, Texas For Lakeshore Drive Phase (3/4) Roadway Reconstruction Project From Lakeside To Stadium In The Amount Of $2,599,396.00. Funding Is Available In The Capital Improvement Streets Account Number 307-1601-591.86-00. Project No. ST1P44 (21) P.R. No. 21395 - A Resolution Authorizing The City To Enter Into A Long-Term Temporary Street Closure Agreement With SpawGlass Construction Corporation For The Construction And Remodeling Of The Adams Building, From Date To Be Determined Through December 31, 2021 (22) P.R. No. 21396 — A Resolution Authorizing An Amendment To Resolution No. 19-475 For The Audit Services Contract With Weaver And Tidwell, LLP, For An Amount Not To Exceed $22,500.00 And A Total Contract Amount Of $154,500.00. Funding Is Available In The Finance Department Professional Services Account No. 001-1031-515.54-00 6 AGENDA May 12, 2020 VI. CONSENT AGENDA — CONTINUED (23) P.R. No. 21398 — A Resolution Authorizing A Contract With PREF Tech Of Houston, Texas, For The Purchase And Installation Of (7) License Plate Readers For Pleasure Island In The Amount Of $191,628.00 In Pleasure Island Equipment Account No. 450-1291- 549.92-00 Based On City Council's Amendment Of The Budget VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions — Non-Consent (1) P.R. No. 21302 - A Resolution Authorizing The Execution Of Contracts For The Purchase Of Water Treatment Chemicals For The Water Utilities Department With Brenntag Southwest, Inc. Of Houston, Texas For The Purchase Of "50% Sodium Hydroxide". The Contracts For "25% Sodium Hydroxide" And "Anhydrous Ammonia" Have Resulted In Identical Bids And Require The Casting Of Lots Pursuant To 271.901 Of The Texas Local Government Code. The Total Projected Budgetary Impact Of The Contracts Is $164,785.00. Budgeted Funds Are Available In Water Purification Account No. 410-1252-532.29-02, Treatment Chemicals. (2) P.R. No. 21397 - A Resolution Appointing And/Or Reappointing A Member Or Members To The Port Arthur Police Chief Advisory Committee (Requested By Councilmember Moses) B. Ordinances — Non-Consent (1) P.O. No. 6864 - An Appropriation Ordinance Amending The City Of Port Arthur Budget For The Fiscal Year Beginning October 1, 2019 And Ending September 30, 2020 By $346,700.00 For The General Fund And By $300,000.00 For The Pleasure Island Fund (2) P.O. No. 6865 - An Ordinance Extending The Declaration Of Disaster Pursuant To §418.108(B) Of The Texas Government Code AGENDA May 12, 2020 VIII. ADJOURNMENT OF MEETING *************************************************** NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30 AM On May 13, 2020. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law *************************************************** 8 RULES OF DECORUM - PERSONS ADDRESSING COUNCIL & AUDIENCE MEMBERS 1. Recognition by Presiding Officer. No person shall address the Council without first being recognized by the Presiding Officer. 2. Speaking Procedure; Limitation on discussion and questioning. Each person addressing the Council shall step up to the microphone provided for the use of the public and give his name and address in an audible tone of voice for the records,state that subject he wishes to discuss,state whom he is representing if he represents an organization or other person, and unless further time is granted by majority vote of the Council, shall limit his remarks to five (5) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter into any discussion, whether directly or through a member of the Council, without the permission of the Presiding Officer. 3. Improper References, Disorderly Conduct By Person Addressing The Council; Any person making, expressly or impliedly, personal, impertinent, slanderous, derogatory, discourteous, snide, or profane remarks or who willfully utters loud, threatening or abusive language, or engages, in any disorderly conduct which would impede, disrupt, or disturb the orderly conduct, the order by the Presiding Officer, and if such conduct continues, may, at the discretion of the Presiding Officer, be ordered barred from further audience before the Council during that Meeting. 4. Addresses After Motion Made or Public Hearing Closed. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by majority vote of the City Council. 5. Campaign Speeches Prohibited. No persons will be allowed to address the City Council by making campaign speeches for or against any candidate who has announced or does announce his intention to run, or issue already ordered on a ballot for election. 6. Disorderly Conduct. No person in the audience shall engage in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting. 7. Limitations on Use of Supplemental Lighting. Limitations on use of supplemental lighting for television and motion picture cameras to create the least amount of interference with or disturbance of Council proceedings and/or discomfort to the public. 8. Persons Having Complaints, Allegations, or Charges Against Individual City Employees. No person shall make any complaint, specific allegation, or charge against an individual City Employee by name in a public meeting unless he first shows that he has pursued appropriate administrative channels. ENFORCEMENT OF DECORUM Warning.All persons shall at the request of the Presiding Officer, be silent. Removal. If, after receiving a warning from the Presiding Officer,a person persists in disturbing the meeting, such Officer may order him to remove himself from the meeting. If he does not remove himself,the Presiding Officer may order the Sergeant-at-arms to remove him. Resisting Removal.Any person who resists removal by the Sergeant-at-arms shall be charged with violating V.T.C.A, Penal Code 42.05. Motions To Enforce.Any Councilmember may move to require the Presiding Officer to enforce this division,and the affirmative vote of a majority of the Council shall require him to do so. RULES OF PROCEDURE The City Secretary shall make public, in accordance with the Texas Open Meetings Law, an agenda containing all business to be discussed at a meeting of the City Council. Persons Requesting To Be Heard On Agenda Items(1) Residents. Any resident who wishes to address the Council on any matter may do so by notifying the City Secretary in accordance with the Texas Open Meetings Law. (2) Nonresidents. Any nonresident wishing to address the Council shall notify the City Secretary and specify his interest in the matter being considered. The City Secretary shall present such request to the Presiding Officer for approval before placing the name on the Agenda. Specific Agenda Items. After a motion, second and discussion by the City Council on any specific agenda item, and before a vote is taken, the Presiding Officer shall recognize any citizen in the audience wishing to address the council on such item,who shall be permitted to address the Council thereon for a period of three (3) minutes. "Specific Agenda Items"are defined as any item specified on the Notice of Meeting posted for purposes of the Texas Open Meetings Law and which becomes the subject of a motion before the Council.