HomeMy WebLinkAboutA. TRANSIT BUS #1571 REPAIRS (TRANSIT DEPT.)CITY OF PORT ARTHUR, TEXAS
MAYOR AND -CITY COUNCIL COMMUNICATIONS
Date: Reference No. Subject: Recommendation to Accept Accident Repair Estimate Page
2-12-08 From Houston Freightliner fora 2005 Transit Bus #1571 1 of 2
RECOMMENDATION:
The Transit Department requests the authorization and approval to-start accident repairs to Transit Bus
#1571 by Houston Freightliner, Houston, Texas in the estimated amount of $14,874.39. This Ttansit
vehicle, a 2005 Orion SLF Bus (Division of Daimler Chrysler) was purchased at a cost of $298,195.00
and was delivered on September 22; 2005. A replacement -bus similarly equipped would cost
approximately $325,000.00 .today. This Transit Bus has been driven 56,905 ,miles -and has
accumulated life-to-date maintenance expenses ofapproximately-$2,456.44.
BACKGROUND:
The Transit Bus, driven by Operator Debra Bryant, was involved in an accident on January 22, 2008 in
the 4600 block of Gulfway Drive. -While traveling West on Gulfway Drive another vehicle traveling
westbound on Gulfway Drive struck the moving bus in the rear. The intensity of the impact caused
severe structural and body damage..
The estimate/quote to repair recognized body/structural damages was received from the following
vendor:
Houston Freightliner, Houston, Texas .... ..:.............. $14,874.39
.The estimate/quotation waS received from the only .known vendor .that has the ,capabilities and
facilities in the immediate area. The vendor's time line to complete the repairs is from six (6) to eight -
(8) weeks, upon receipt of City authorization and the repair parts from the O.E.M. Additionally,
Houston Freightliner (the authorized sales- and service representative for Daimler Chrysler Bus
'Division) advised, "It is important [o note thats[mctural damage was identified."
Please note that the vendor's estimate/quote does not include additional parts and labor costs
which may be necessary after disassembly to repair other components or hidden damages that
were noY apparent during the initial inspection and therefore are not included. within the
original estimate/quote:' The hidden damages are open for supplemental repair costs:
The Transit Department staff has reviewed the. accident repair estimates and concurs that the estimate by
Houston Freightliner of Houston, Texas should be selected as the most cost effective for the City (This"
procurement is exempt from the bid process under Texas Loca! Government Code Section 252.022, General
Exemptions (7A), a procurement of items that are available from only one source,.includingftems that are
available from one source because ojpatents, copyrights, secret processes, ar natural monopolies.)
BUDGET/FISCAL EFFECT:
As noted in the accident report, the driver of the other vehicle, Ms. Laura Bottello was cited and
ticketed for failure to control speed and no financial responsibility (insurance). A notice of claim will
be filed. against Ms. Bottello by Texas Municipal League. However, since Ms. Bottello did not have
insurance liability coverage, Ms. Lisa Colten, Safety and Risk Management has stated that the City
carries Auto Property Damage Coverage with Texas Municipal League on the Transit Bus fleet, with a
$2,500.00 deductible.
STAFF/EMPLOYEE EFFECT:
None
SUMMARY:
The Transit Department requests the authorization,and approval of Council to start accident repairs to
Transit Bus #1571 by Houston Freightliner, Houston, Texas in the estimated amount of $14,874.39.
Again; please note that the vendor's estimate/quote does not include additional parts and labor
costs which may be necessary after disassembly to repair other components or hidden damages
that were not apparent during the initial inspection and therefore are not included within their
original quote/estimate. The hidden damages are open for supplemental repair costs.
Ms. Bottello did not have insurance liability coverage and the City's TML coverage needs to supplement
the final cost, the $2,500.00 deductible will be expenses to the 2008 fiscal year Transit Department
Vehicle Maintenance Account Number: 401-1501-561.43-00.
~~
Tom Kestranek
sit Manager
Rebecca Underhill
Director of Finance
/' ? cTlf1~
{p~I Dale Watson
Director of Planning
Broussard
Purchasing Manager
Prepared by: Disposition by Council: ~ Processed:
TIUja
Approved by:
( )Approve ( )Other (Describe) City Secretary
Date:
