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Home My WebLink AboutPR 21416: MONTROSE PUMP STATION SCREENS _ REPAYMENT Pg1l ►(v &semr City of -" City nrt rlltur Ti'xas INTEROFFICE MEMORANDUM Office of Safety & Risk Management Date: May 13, 2020 To: Ron Burton, City Manager From: Trameka A. Williams, Director of Human Resources RE: A Resolution Approving a Repayment in the Amount of$72,500.00 to TML-IRP for Montrose Pump Station Screens Nature of the request: On May 14, 2019 a claim was filed with Texas Municipal League Intergovernmental Risk Pool (TML-IRP) for repairs to the Montrose Pump Station screens as a result of Hurricane Harvey. The payment for the pump station screens was received and deposited on March 2, 2020 after approval from City Council. A similar claim was filed in regards to seven (7) damaged pump stations throughout the City of Port Arthur. The payment received from TML- IRP in the amount of$397,904.22 was received and deposited on March 2, 2020. A payment for the Montrose Pump Station screens was included in the total with the seven (7) pump stations; therefore, the excess payment of$72,500.00 needs to be returned to TML-IRP. Staff Analysis, Considerations: The City of Port Arthur has physical damage insurance on pump stations and a claim was filed for damages to seven (7) pump stations throughout the City of Port Arthur. An excess payment of$72,500.00 was awarded in error to the City of Port Arthur for the Montrose Pump Station screens. The payment for said screens was included in the payment for the seven (7) pump station payments (Exhibit "A" attached). This amount of the overpayment, $72,500.00, needs to be returned to TML-IRP through approval from City Council. Recommendation: I recommend approval of Proposed Resolution No. 21416 authorizing the City Manager to approve repayment to TML-IRP in the amount of $72,500.00 for the Montrose Pump Station screens. Bucket Considerations: The funds are available in the Hurricane Harvey Insurance Proceeds Account#147-0000-369.85-00, Project#082617. "Remember we are here to serve the Citizens of Port Arthur" P.R. No. 21416 05/13/2020 TAW RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A REPAYMENT IN THE AMOUNT OF $72,500.00 TO TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL (TML-IRP) FOR MONTROSE PUMP STATION SCREENS WHEREAS, on August 30, 2017, Hurricane Harvey struck the City of Port Arthur, resulting in flood damage to Montrose Pump Station screens (Exhibit "A"); and, WHEREAS, as a result of the damage, a claim was filed with Texas Municipal League Intergovernmental Risk Pool (TML-IRP); and, WHEREAS, TML-IRP has offered to settle the claim in the amount of $72,500.00, which has been determined to be a fair and reasonable settlement; and, WHEREAS, it was determined the payment was sent in error as it was included in another pump station payment; and, WHEREAS, the overpayment will need to be returned to TML-IRP. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1 . That, the facts and opinions in the preamble are true and correct. Section 2. That, the City Manager is hereby authorized to approve the repayment to Texas Municipal League Intergovernmental Risk Pool (TML-IRP) for the overpayment for the Montrose Pump Station screens in the amount of $72,500.00. Section 3. That, a copy of this Resolution be spread upon the minutes of the City Council. P.R. No. 21416 05/13/2020 TAW READ, ADOPTED, AND APPROVED this day of , AD, 2020, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor , Councilmembers NOES: Thurman "Bill" Bartle, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: al Tizeno ity Attorney ' 1--.)4.- Ifi4fijil APPROVED FOR ADMINISTRATION: ilm-41,„ Ron Burton, City Manag: Trameka Williams From: Lisa Kutch <Ikutch@tmlirp.org> Sent: Tuesday, April 21, 2020 11:02 AM To: Mounika Parakala Cc: kredman@chica-assoc.com; ALP Mail; Trameka Williams Subject: [NON-CoPA] Claim PR65172 Harvey loss - Montrose Pump Station Attachments: Montrose PS $198347.28 HAAG .pdf Dear Mounika: Thank you for noticing the overpayment on the Montrose pump station of $72,500. In my zeal to make the payment, it seems I inadvertently overlooked the fact that HAAG had included it in the total $198,347.28 payment recommendation so that the separate check for $72,500 was not necessary. That amount can be seen in the attached excerpt from the HAAG report on the 1st page on the right- hand side of the page (titled "Haag Comment" eight lines down titled "Already repaired."). I'll let the City decide as to what is the best way to account for the overpayment. Either they can issue a refund check to the Risk Pool, or I can simply take credit for that on any future payments made to/owed to the City. You all let me know. Sincerely, Lisa Kutch Senior Claims Specialist Direct: 512-491-2412 I Toll-Free: 800-537-6655 Fax: 512-491-2366 LKutch@TMLIRP.org ��♦♦`�� .tUfllcif4`/Cr. PARTNERSHIP t i// r.1 Z � EMINFSCI STRONGERTOGET1IER IMPORTANT NOTICE: Never trust wiring instructions sent via email. Cybercriminals may send emails with fake wiring instructions. These emails may be convincing and sophisticated. Never wire money without confirming the wiring instructions in person or through a call to a trusted and verified telephone number. DISCLAIMER:This message contains information that may be privileged or confidential and is the property of TMLIRP.It is intended only for the person to whom it is addressed. If you are not the intended recipient, you are not authorized to read, print, retain, copy, disseminate,distribute, or use this message or any part thereof. If you receive this message in error, please notify the sender immediately and delete all copies of this message. 1 101 I s i _ ^ s r 8 s a a A t Q z .-s * o i I c r a I I iii 1 3 a I 4 I 1 I i 1 1 1 8 8 8 2 8 I s A S i ' R o 1 = a xLI - - o 1 8 8 3 : £ 8 8 n is£ A E 1 8 ' W R 8 A g 7 1 4: 1 . R G W W J � W W WW 41 ': W 6 ; 3 i 1 1I i 31 6 1 I I 1 1 it fl 2s1 4 11 1a] 1 IP II o ti•1 3 IP 1 = li i I - 11 li 3 t i V ' r' i ,► x i1rr 1 8 8 k R o _ S 8 1 3 V x $ I ! i t I s II6 isn I I 11 h 1' I l , 111 3 t r; 8 Et R 7 id X U r X I \',./J w ,,) s III i « F' i ! -81 U 1 ; a R L I"! lig 3i i2. ts i ' 1 ' 1 1 1 41 111111111111e11111111111111 TML January 08, 2020 INTERGOVERNMENTAL A_, R►S','_I'Q�?_ WORKERS'COMPENSATION • PROPERTY • LIABILITY Port Arthur Attn: Elizabeth Diaz, HR Director PO Box 1089 Port Arthur, TX 77641-1089 RE: TMLIRP Fund Member: Port Arthur Date of Loss: August 30, 2017 TMLIRP Claim No: PR0000000065172 Repairs to screens for Montrose Pump Station ID 335 Dear Ms. Diaz: Please find enclosed payment for the previous repairs made at the Montrose Pump station in the amount of $72,500. Please don't hesitate to give me a call should you have any questions. Si cerely, isJ )(1,,, ,,:\ r Lisa Kutch Senior Claims Specialist Texas Municipal League Intergovernmental Risk Encls: TMVILIRr Check, Check Support TEXAS MUN1C1EPAL LEAGUE '•Isr IrERGOV RNM'ENTAL RISK FP0ot_ P.O. Box DUI 71Ti AUi�l, Texas 78714-9194 " WWVV,Uflllf F7,Ufb STIS inc. Nagai 39282 577 itGlq0UPI Sold To: City of Port Arthur Job Name: City of Port Arthur - Fab & Irc PO Box 1089 Accounts Payable, Port Arthur, TX 77641 -ACCOutkIT PO ; JCS!klUskla&-:-•i-1 DATE SHIPPEOTtERMS-- MOICEDIVE PAGE 2147 215905 18-1183 ; Net 30 3/27/2019 1 Final Billing - Lump Sum Repair Retention Pond Screen at 601 Dorsey 72,500.00 TOTAL AMOUNT 72,500.00 .c. _F-'citt Pori APR 0 I ZOS R.EN.11-1 TO:: SItiS, Inc. P.O. BOX 6:7:0,620:DALLAS Tx_ - cf4TS)697-3350 CITY OF PORT ARTHUR DEPOSIT CODING SLIP . ';# RECEIVED ' DATE FROM -- ----- FOR -- — PAYM1_ti': TYPE.. CREDIT AkCL�i? ACCOUNT — — — — — — — — — — — — — - -- TOTAL CLAIM NUMBER PAYMENT FOR FOR THE PERIOD AMOUNT ADJUSTER I INVOICE NUMBER LINE CATEGORY PR0000000065172 Port Arthur 72, 500.00 LKutch Equipment Damage l