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HomeMy WebLinkAboutPR 21426: TO AMEND FY 2020 HEALTH AND HUMAN SERVICES CONTRACT PRz14z,c lJ City of — �� )41 4., or-1 ,•t lr u�— Texas www.PortArthurTx.gov Date: May 19, 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Judith A. Smith,RN, BSN, Director of Health Services RE: Approval to amend the FY 2020 Contract between the City of Port Arthur and Health and Human Services for the WIC program increasing the funds for FY 2020 by adding $30,474. No City Match is required. Introduction: The WIC program provides supplemental food vouchers and nutrition education to enhance good health care at no cost to low-income pregnant and postpartum women,infants,and children identified to be at nutritional risk. The initial FY 2017 contract was approved on November 29, 2016 per Resolution No. 16-317 for $622,381; and was amended for FY 2018 per Resolution No. 17-033 for $648,141; and was amended for FY 2019 per Resolution No. 19-275 increasing funding to $706,081 and adding funding of$707,081 for FY 2020; and was amended for FY 2019 and FY 2020 per Resolution No. 19-367 increasing funding to $735,779 for FY 2019 and $723,418 for FY 2020, and was amended again for FY 2020 by adding $36,378 for FY 2020 increasing funding to $759,796. Now, the Health and Human Services Commission desires to increase the funding for FY 2020 by an additional$30,474 with a total of$790,270 for FY 2020. Background: This grant covers(9)full time employees,(1)part time employee,and(2)contract employees. Recommendation: It is recommended that the City Council approve P.R. No. 21426, which is the FY 2020 contract amendment between the City of Port Arthur and Health and Human Services Commission increasing the funding for FY 2020. Budget Impact:.These funds were added to cover operational expenses of the program;salaries, fringe, travel and supplies. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P . 21426 05/19/2020-js RESOLUTION NO. A RESOLUTION TO AMEND THE FY 2020 CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND THE HEALTH AND HUMAN SERVICES COMMISSION, WIC DIVISION, INCREASING THE FUNDS FOR FY 2020, FOR A TOTAL NOT TO EXCEED $2,796,574. NO CITY MATCH REQUIRED. WHEREAS, the contract between the City of Port Arthur and the Department of State Health Services, will provide financial assistance to the Port Arthur City Health Department to supplement the delivery of public health services; and, WHEREAS, WIC Participation provides for supplemental food instruments, nutrition education and counseling to enhance good health care at no cost to low-income pregnant and postpartum women, infants and children identified to be at nutritional risk. The grant award is based on monthly client participation; and, WHEREAS, the initial FY 2017 contract was approved on November 29, 2016 per Resolution No. 16-317 for the period October 1, 2016 to September 30, 2017 for $622,384.00, and was amended on February 14, 2017 per Resolution No. 17-033 for the period October 1, 2017 to September 30, 2018 for $648,141.00, and was amended again on August 28, 2018 per Resolution No. 18-349 for the period October 1, 2018 to September 30, 2019 for $642,521.00, and was amended again on June 21, 2019 per Resolution No. 19-275 for the period October 1, 2019 to September 30, 2020, FOR $706,081.00 and adding $707,081.00 for FY 2020, and was amended again on August 27, 2019 per Resolution No. 19-367 adding an additional $29,698 allocated for FY 19 totaling $735,779.00, and additional $16,337 for FY 2020 totaling $723,418.00, and was amended again on April 28, 2020 per Resolution No. 20-128 adding an P.R. 21426 05/19/2020-js additional $36,378 for FY 2020, and now The Health and Human Services Commission desires to add an additional $30,474 bringing the total amount for years 2017 to 2020 to $2,796,574.00. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That,the facts and opinions in the preamble are true and correct. Section 2. That, the City Council of the City of Port Arthur hereby approves the contract amendment between the City of Port Arthur and Health and Human Services increasing the funding for FY 2020 by adding an additional $30,474 for a total of$2,796,574.00. Section 3. That, the City Council deems it is in the best interest of the City to approve and authorize the City Manager to execute the contract amendment between the Health and Human Services Commission and the City of Port Arthur, Texas,to continue the Women, Infants and Children(WIC)program as delineated in Exhibit"A". Section 4. That, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED, this day of 2020 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Councilmembers: NOES: P.R. 21426 05/19/2020 js Mayor, Thurman Bartie ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: 4)1 LVal Li POt Valecia .no, City Attorney APPROVED FOR ADMINISTRATION: Ron Burton, City Manager Judith Smith, R.N. BSN, Director of Health P.R. 21426 05/19/2020-js EXHIBIT "A" DocuSign Envelope ID: FB7FE581-02EA-4B2D-B4B5-007C042F2129 HEALTH AND HUMAN SERVICES COMMISSION CONTRACT NO. 2017-049740-001 AMENDMENT No. 6 The Health and Human Services Commission ("HHSC" or "System Agency") and City of Port Arthur("Grantee"), collectively referred to as"Parties"to HHSC Contract No. 2017-049740-001 effective October 1,2016 ("Contract"), now want to amend the Contract further. Whereas the HHSC wants to revise the Contract's Statement of Work and Supplemental Conditions to allow Grantee additional time to submit final vouchers and Financial Status Reports and allow an increase to the amount payable under the Contract for federal fiscal year ("FFY")2020. The Parties therefore agree as follows: 1. Article IV of the Contract Signature Page, Budget, is hereby deleted and replaced in its entirety with the following: The total amount of this Contract shall not exceed$2,796,574.00. Of this amount: a. $622,384.00 is allocated toward FFY 2017; b. $648,141.00 is allocated toward FFY 2018; c. $735,779.00 is allocated toward FFY 2019; and d. $790,270.00 is allocated for FFY 2020. Grantee shall comply with all the requirements enumerated in Attachment A—Statement of Work. 2. For the purpose of Fiscal Year closeout reports required under 7 CFR 246.17, Grantee shall submit to System Agency all vouchers and Financial Status Reports within 90 calendar days after the end of the applicable FFY. 3. Section III(D)(6) of ATTACHMENT A, STATEMENT OF WORK, is hereby deleted and replaced in its entirety with the following: 6. Surplus encumbered by September 30 shall be billed and vouchers received by System Agency no later than 90 calendar days following the Contract term. 4. Section 2.02 of Attachment B, Final Billing Submission, HHSC Uniform Terms and Conditions — Grant, Version 2.13, is hereby deleted and replaced in its entirety with the following: Unless otherwise provided by the System Agency, Grantee shall submit a reimbursement or payment request as a final close-out invoice not later than 90 calendar days following the end of the term of the Contract. Reimbursement or payment requests received in the System Agency's offices more than 90 calendar days following the termination of the Contract may not be paid. HHSC Contract No.2017-049740-001 Page 1 of 3 DocuSign Envelope ID:FB7FE581-02EA-4B2D-B4B5-007C042F2129 5. Attachment D, Supplemental & Special Conditions, is hereby amended by revising section 2.03 of the Supplemental Conditions, and replacing it with the following: Section 2.03 Financial Status Reports (FSRs). Except as otherwise provided in these Uniform Terms and Conditions or in the terms of any Attachment(s) that is incorporated into the Contract, Grantee shall submit quarterly FSRs to System Agency by the last business day of the month following the end of each quarter of the Program Attachment term for System Agency review and financial assessment. Grantee shall submit the final FSR no later than 90 calendar days following the end of the applicable FFY. 6. This Amendment shall be effective July 3,2020 or on the date of the last signature below, whichever comes later. 7. Except as modified by this Amendment, all terms and conditions of the Contract shall remain in effect. 8. Any further revisions to the Contract shall be by written agreement of the Parties. Signature Page to Follow Remainder of page intentionally left blank HHSC Contract No.2017-049740-001 Page 2 of 3 DocuSign Envelope ID:FB7FE581-02EA-4B2D-B4B5-007C042F2129 SIGNATURE PAGE FOR AMENDMENT NO. 6 HHSC CONTRACT No. 2017-049740-001 HEALTH AND HUMAN SERVICES CITY OF PORT ARTHUR COMMISSION By: Printed Name: Title: Date of Signature: Date of Signature: HHSC Contract No.2017-049740-001 Page 3 of 3 DOCU EE SECURED Certificate Of Completion Envelope Id:FB7FE58102EA4B2DB4B5007C042F2129 Status:Sent Subject:Amending$2,796,574.00;2017-049740-001;City of Port Arthur A-6;MSS/HDIS/HDSNVIC Source Envelope: Document Pages: 17 Signatures:0 Envelope Originator: Certificate Pages:2 Initials:0 Texas Health and Human Services Commission AutoNav:Enabled 1100 W.49th St. Envelopeld Stamping:Enabled Austin,TX 78756 Time Zone:(UTC-06:00)Central Time(US&Canada) PCS_DocuSign@hhsc.state.tx.us IP Address: 167.137.1.11 Record Tracking Status:Original Holder:Texas Health and Human Services Location: DocuSign 5/18/2020 11:07:32 AM Commission PCS_DocuSign@hhsc.state.tx.us Signer Events Signature Timestamp Trey Wood Completed Sent:5/18/2020 11:17:11 AM trey.wood©hhsc.state.tx.us Viewed:5/19/2020 12:50:54 PM Chief Financial Officer Signed:5/19/2020 12:51:01 PM Texas Health and Human Services Using IP Address. 167.137.1.13 Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Ron Burton Sent:5/19/2020 12:51:03 PM ron.burton@portarthurtx.gov Interim City Manager City of Port Arthur Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Andy Marker Edward.Marker@hhsc.state.tx.us Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Karen Ray Karen.Ray@hhsc.state.tx.us Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Dee Budgewarter Dee.Budgewater@hhsc.state.tx.us Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Ellen Watkins COPIED Sent:5/18/2020 11:17:10 AM Ellen.Watkins@hhsc.state.tx.us WIC Program Services Director Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign HHSC FS Budget Contracts COPIED Sent:5/18/2020 11:17:11 AM FS_BudgetContracts@hhsc.state.tx.us Viewed: 5/18/2020 11:28:03 AM Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign krisandra wilson COPIED Sent:5/18/2020 11:17:11 AM krisandra.wilson@hhsc.state.tx.us Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Cynthia Wright COPIED Sent:5/18/2020 11:17:11 AM cynthia.wright@hhsc.state.tx.us Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Christina Patteson COPIED Sent:5/19/2020 12:51:03 PM Christina.patteson@portarthurtx.gov Viewed:5/19/2020 1:34:04 PM Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/19/2020 12:51:03 PM Payment Events Status Timestamps