HomeMy WebLinkAboutPR 21399: AGREEMENT WITH CASCO INDURSTIRES - FIRE Energy
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INTEROFFICE MEMORANDUM
Office of the Fire Chief
Date: May 13, 2020
To: Ron Burton, City Manager
From: Larry Richard, Fire Chief
RE: Proposed Resolution Number 21399
Nature of the Request:
City Council authorizes the City Manager to execute a one-year agreement with Casco
Industries of La Porte, Texas for the purchase of Globe firefighting protective coats, trousers,
leather boots, Cairns firefighting helmets and fronts, Life Liners PBI Hoods, and Shelby or
Majestic Gauntlet Gloves with BuyBoard pricing in an amount estimated to be $100,000.00.
Staff Analysis, Considerations:
The Fire Department currently purchases Globe brand firefighting coats, trousers, boots and
Cairns brand helmets from Casco Industries of La Porte, Texas. The department wishes to
continue purchasing this gear from Casco with BuyBoard pricing. The estimated cost will
replace 25 sets of gear at $2,630 each. Last year's cost was $2,550.00 per set, an increase of
$80.00 or 3.1%. We estimate we will replace 30 pairs of boots, 35 helmets, 75 hoods, and 90
gloves. This equipment is replaced as needed.
If the department were to change from one manufacturer to another, some problems unique to
protective clothing arise. In the course of performing their duties, firefighters may damage
beyond repair one piece of the ensemble but not the other. If the department replaces the
damaged piece, it must do so with a piece which is compatible with the undamaged piece. If a
compatible replacement is not available, then the entire ensemble (coat and trouser) must be
replaced, with the attendant higher costs.
Fire departments operate under rules promulgated by the Texas Commission on Fire Protection.
One of the duties of the Commission is to set standards for fire department protective clothing.
The Commission has adopted NFPA Standards 1971 and 1851, which govern the testing,
selection, and maintenance of firefighter protective clothing. Criteria for selecting elements of
the firefighting ensemble include proper interface and compatibility with other elements. Two
sections from NFPA 1851 illustrate the point:
"Remember we are here to serve the Citizens of Port Arthur"
P. O. BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 * FAX 409./982-6743
5.1.4 The organization shall ensure that elements under consideration are certified as being
compliant with NFPA 1971, Standard on Protective Ensembles for Structural Fire Fighting
and Proximity Fire Fighting,by a third-party certification organization.
5.1.6 The organization shall ensure that the ensembles and ensemble elements under
consideration interface properly with other personal protective items with which they will
be used.
As well as two sections from NFPA 1971:
8.48.9.5 The coat shall be tested in conjunction with the protective trousers specified by the
manufacturer, even where the trousers are not being specifically evaluated by this test.
8.48.10.3 Trousers shall be tested in conjunction with the protective coat specified by the
manufacturer, even where the coat is not being specifically evaluated by this test.
Of course, manufacturers only have their coats and trousers tested together and not with their
competitors' coats and trousers. For us to attempt to mix the coats and trousers of different
manufacturers would require us to have them third-party tested and certified as being compatible.
In any event, either replacing the entire ensemble when only one piece is damaged or third-party
testing for compatibility, would raise the cost of providing the required protective ensemble;
therefore, it is our recommendation that we continue to purchase Globe gear through Casco
Industries.
Recommendations:
The Fire Department recommends approval of this resolution.
Budget Considerations:
These purchases are budgeted in Fire Department Account#001-1121-522.26-00
"Remember we are here to serve the Citizens of Port Arthur"
P. O.BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743
P.R5/26/2Idr9
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
PURCHASE FIREFIGHTING PROTECTIVE COATS, TROUSERS,
BOOTS, AND HELMETS FROM CASCO INDUSTRIES OF LA PORTE,
TEXAS, UNDER BUYBOARD CONTRACT NO. 603-20, WITH A
PROJECTED BUDGETARY IMPACT OF $100,000.00; FUNDING
AVAILABLE IN FIRE DEPARTMENT'S UNIFORM AND BUNKER
ACCOUNT NO. 001-1121-522.26-00
WHEREAS, the Port Arthur Fire Department is subject to the regulations of the
Texas Commission on Fire Protection (TCFP), including the regulation to provide and
replace fire fighter protective clothing when necessary; and
WHEREAS, the TCFP has adopted a number of National Fire Protection
Association Firefighting Protective clothing standards; and
WHEREAS, those standards do not allow the mixing of incompatible ensemble
pieces from different manufacturers; and
WHEREAS, often times only one piece of the ensemble is in need of
replacement; and
WHEREAS, CASCO Industries Inc., is an approved vendor through a Buyboard
contract (see unit price quote attached hereto as Exhibit "A"); and
WHEREAS, pursuant to Chapter 271 of the Local Government Code, a city may
participate in a cooperative purchasing program such as BuyBoard; and
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered
into an interlocal agreement for cooperative purchasing with the BuyBoard Cooperative
Purchasing Program.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council herein authorizes the City Manager to purchase
Fire Department Bunker Coats, Pants, Boots and Helmets from Casco Industries, Inc. of
La Porte, Texas, through BuyBoard Contract No. 603-20 attached as "Exhibit A" with a
projected budgetary impact of $100,000.
Section 3. That a copy of the caption of this resolution shall be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of
2020, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas, by the following vote:AYES:
Mayor:
Councilmembers:
•
NOES:
Thurman Bartle, Mayor
ATTEST:
Sherri Bellard
City Secretary
APP OVED AS TO FORM: pp
al Tizeno /�'
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
CIA4k-
Kandy Daniel, Clifton. illiams, CPPB
Interin, Director of Finance Purchasing Manager
EXHIBIT "A"
eadoee
Industries, Inc. Quotation
705 8TH STREET 281 -443-0999
LA PORTE, TEXAS 77571
To: Port Arthur Fire Department Ship to: Same
Attn: Chief Larry Richard
Fax:
E-Mail:
Date Quoted By Date Expected Ship Via F.O.B. Terms
5/6/20 ROBBIE Best Way Shipping Point NET 30 Days
YANCY
Qty Description Unit Price Total
BUY BOARD #603-20
ANY GLOBE-31177-G, Gemini-XT or Kombat-Flex $1,470.00 $1,470.00
G-Xtreme 3.0 Coat,
Per Port Arthur Specs
(Pricing Will Be Good For a Year)
ANY GLOBE-41177-G, Gemini-XT or Kombat-Flex $1,160.00 $1,160.00
G-Xtreme 3.0 Pants, Per Port Arthur Specs
(Pricing Will Be Good For a Year)
ANY _ GLOBE-3RL, 3" L/Y Lettering N/C N/C
GLOBE WILL WARRANTY ALL STITCHING FOR
THE SERVICABLE LIFE OF THE GEAR & THE
VELCRO FOR 5 YEARS.
CROSSTECH 3LAYER MOISTURE BARRIER HAS
A 7YR WARRANTY.
(INCLUDES MATERIAL & LABOR)
ANY GLOBE-1301400, Shadow Leather Boots $375.00 $375.00
ANY CAIRNS- 1044 Deluxe Defender Helmet $255.00 $255.00
10YR WARRANTY ON OUTER SHELL
ANY CAIRNS-F55, 6" Passport Front for the 1044 Helmet $55.00 $55.00
ANY LIFE LINERS-TP23, 3 Ply PBI Hood, TTP: 58 $60.00 $60.00
ANY MAJESTIC-MFA82, MFA 82 Gauntlet Gloves $62.00 $62.00
Sub Total
Shipping No Shipping
TOTAL
ROBBIE YANCY / Sales Representative