HomeMy WebLinkAboutPR 21424: CHANGE ORDER NO. 1 CONTRACT WITH ELITE CONTRACTORS City of
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INTEROFFICE MEMORANDUM
Date: May 19, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, P.E., Public Works Director
RE: P.R. 21424: Willow Ave from 60th Street to Maple Ave. Change Order No. 1 to relocate
waterlines and straight bore a sanitary sewer service and Change Order#2 to pipe the large
ditches in with 24"pipes and inlets. Increasing the of contract time by 73 calendar days and
the contract by $92,684.40; Project No.: ST1P05.
Introduction:
The intent of this Agenda Item is to authorize the City Manager to execute Change Order #1 to relocate
waterlines and straight bore a sanitary sewer service and Change Order#2 to pipe the large ditches in with
24" pipes and inlets. Increasing the contract time and contract by 73 calendar days and $92,684.40
respectively for Willow Ave. from 60th Street to Maple Ave.
Background:
Pursuant to Resolution No. 19-341, Elite Contractors and Equipment of Kirbyville, Texas was awarded the
project for Willow Avenue from 60th Street to Maple Avenue. Change Order#1 to relocate waterlines and
straight bore a sanitary sewer service. These waterline relocates and sanitary sewer was not discovered until
during construction. Change Order #2 to pipe the large ditches in with 24" pipes and inlets. The large
ditches was not considered a safety issue during design, however, during construction the large ditches and
drop-offs has since been discovered and is now a safety and aesthetic concern for the public. This resolution
addresses Change Order #1 and #2 which increases the completion days by 73 calendar days to a new
contract time of 325 calendar days to a new completion date of August 27, 2020. Change Order#1 and #2
increases the original contract amount of $603,503.00 by $92,684.40 to the new contract amount of
$696,187.40.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Budget Impact:
Change Order#1 and #2 impacts funds in the Capital Improvement Account for the Street Maintenance
and Repair, Account No. 307-1601-591.86-00. Project No. ST1 P05.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 21424 with Elite Contractors and
Equipment of Kirbyville, Texas authorizing the City Manager to execute Change Order No. 1 and 2
increasing the original contract amount of $603,503.00 by $92,684.40 to the new contract amount of
$696,187.40 and extending the time of completion by 73 days to the new date of August 27, 2020.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No. 21424
5/19/20 ace
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 1 AND NO. 2 TO THE CONTRACT
BETWEEN THE CITY OF PORT ARTHUR AND ELITE
CONTRACTORS AND EQUIPMENT OF KIRBYVILLE, TEXAS FOR
WILLOW AVENUE FROM 60TH STREET TO MAPLE AVENUE FOR
WATERLINE RELOCATION, STRAIGHT BORING A SANITARY
SEWER SERVICE AND PIPING THE LARGE DITCHES WITH 24"
PIPES AND INLETS BY INCREASING THE TERM OF THE
CONTRACT BY 73 CALENDAR DAYS TO A NEW COMPLETION
DATE OF AUGUST 27, 2020, AND INCREASING THE ORIGINAL
CONTRACT AMOUNT OF $603,503.00 BY $92,684.40 TO THE
NEW CONTRACT AMOUNT OF $696,187.40. FUNDING IS
AVAILABLE IN THE CAPITAL IMPROVEMENTS STREET
ACCOUNT NO. 307-1601-591.86-00. PROJECT NO. ST1P05.
WHEREAS, pursuant to Resolution No. 19-341, the City of Port Arthur City Council
awarded a contract for paving improvements on Willow Avenue from 60th Street to Maple
Avenue to Elite Contractors and Equipment of Kirbyville, Texas with a projected budgetary
impact of $603,503.00 and a term of 252 calendar days; and,
WHEREAS, during excavation for proposed utilities Willow Ave, Elite Contractors
and Equipment of Kirbyville, Texas exposed existing utilities that were either not shown
on any City record drawing or were unable to locate through one-calls resulting in the
need to relocate waterlines and straight bore a sanitary sewer service (CO #1); and,
WHEREAS, during construction the depth of the open ditches became a concern
because of the safety of the residents and aesthetics of large ditches in a neighborhood,
Change Order #2 is to pipe the large ditches in with 24" pipe and inlets; and,
PR No. 21424
5/15/2020 ace
Page 2 of 4
WHEREAS, an extension of 73 calendar days is requested to relocate waterlines
and straight bore the sanitary sewer service and pipe the large ditches with 24 inch pipes
and inlets; and,
WHEREAS, proposed Change Order Nos. 1 and 2 are being submitted to the
contract by Elite Contractors and Equipment of Kirbyville, Texas to address these changes
and increases the original contract amount of $603,503.00 by $92,684.40 to the new
contract amount of $696,187.40. See Exhibit A; and,
WHEREAS, proposed Change Order No. 1 and 2 also extends the time of
completion by adding 73 calendar days to the original completion date of June 15, 2020
changing it to the new completion date of August 27, 2020. See Exhibit A; and,
WHEREAS, approval of Change Order No. 1 and 2 is herein deemed an
appropriate action; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, Change Order No. 1 and 2 is herein approved and the City Manager is
authorized to execute said Change Order No. 1 and 2 to the contract between the City of
Port Arthur and Elite Contractors and Equipment of Kirbyville, Texas for relocating
waterlines and straight boring a sanitary sewer service and piping large ditches with 24"
pipes and inlets and an addition of 73 calendar days to the contract; and,
THAT, Change Order No. 1 and 2, submitted by Elite Contractors and Equipment
of Kirbyville, Texas will increase the original contract amount of $603,503.00 by
$92,684.40 to the new contract amount of $696,187.40; and,
PR No.21424
5/19/20 ace
Page 3 of 4
THAT, Change Order No. 1 and 2, submitted by Elite Contractors and Equipment
of Kirbyville, Texas will extend the time of completion by adding 73 calendar days to the
original completion date of June 15, 2020 changing it to the new completion date of
August 27, 2020; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman "Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No. 21424
5/15/2020 ace
Page 4 of 4
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Tizeno Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
CAS` l\/`
Kandy Daniel 1
Interim Director of Finance
.
Alberto Elefano, P.E.
Director of Public Works
Clifton Williams, CPPB
Purchasing Manager
Exhibit A
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May 19, 2020
Alberto Elefano, PE
City of Port Arthur
Public Works/Engineering Department
444 4th Street, 3rd Floor
Port Arthur, Texas 77640
RE: Proposal for Change Order Na 1
Willow Avenue Improvements (60w Street to Maple Avenue)
AWC Job No. CPA-955
Dear Mr. Elefano:
Attached is Change Order No. 1 for the Willow Avenue Improvements between 60th
Street and Maple Avenue.This change order includes the request for time extension
by adding 60 calendar days and increasing the contract price by$36,064.40 due to
the water line relocation and to tie-in the sanitary sewer service line into the main line
on the opposite side of the road by straight bore method. These events were
encountered and unexpected during the construction phase. We recommend the
City of Port Arthur approve adding 60 calendar days to extend the contract end date
to August 14, 2020 and the increase in contract price to bring the current contract
amount to $639,567.40. The contractor anticipates having all remaining work items
completed by early-August, prior to the revised end date. I have attached Change
Order No.1 which modifies the contract to reflect the revisions for your consideration
and action. If you have any questions or require further information, please contact
me at my office.
Sincerely,
ARCENEAUX WILSON & COLE LLC
Keestan Cole, PE
Vice-President
409.724.7888
2901 Turtle Creek Dr.,Suite 320
Port Arthur,TX 77642 Engineering Surveying
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VIA ARCENEAUX WILSON&
COLE
CHANGE ORDER NO. 1
DATE: May 15, 2020 JOB NO. CPA-955
AGREEMENT DATE: AUGUST 16, 2019
NAME OF PROJECT: WILLOW AVENUE IMPROVEMENTS
OWNER: CITY of PORT ARTHUR
CONTRACTOR: ELITE CONTRACTORS AND EQUIPMENT
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Adjust the following Bid Items:
a. Add the following Bid Items:
i. Bid Item No. 7000-0002 Install 4"Sanitary $ 12,500.00
Sewer Service(Straight Bore Method)
1.00 LS x$12,500.00/LS
ii. Bid Item No. 7126-0004 Relocate 6"Water Line $ 16,540.00
1.00 LS x$16,540.00/LS
b. Increase the following Bid Items:
i. Bid Item No. 0530-6004 Driveways(Concrete) $ 2,634.10
37.63 SY x$70.00/SY
ii. Bid Item No. 0531-6001 Concrete Sidewalks $ 672.10
12.22 SY x$55.00/SY
iii. Bid Item No. 7126-001 6'C900 PVC Water Line $ 1,290.00
60 LF x$21.50/LF
iv. Supplemental Bid Item No. 7000-0001 Relocate $ 3,000.00
Sanitary Sewer Cleanout
2 EA x$1,500.00/EA
SUBTOTAL $ 36,064.40
CHANGE ORDER NO. I
1114. May 15, 2020
Job No. CPA-955
ARCENEAUX WILSON&COLE
^ngieern9 Surrey ng t planning
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $603.503.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $603,503.00
The CONTRACT PRICE due to this CHANGE ORDER will be [increased] {decreased}
by: $36,064.40 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER,will be $639,567.40
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 252 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 252 Calendar Days
CURRENT DATE OF COMPLETION: June 15, 2020
CONTRACT TIME due to this CHANGE ORDER will be increased by 60 Days
The New DATE OF COMPLETION: August 14, 2020
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
Com'vr /
ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWN)21(
ELITE CONTRACTORS & EQUIPMENT
ACCEPTED BY:
CITY of PORT ARTHUR
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141
ARCENEAUX WILSON&COLE
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CHANGE ORDER NO. 2
DATE: May 20, 2020 JOB NO. CPA-955
AGREEMENT DATE: AUGUST 16, 2019
NAME OF PROJECT: WILLOW AVENUE IMPROVEMENTS
OWNER: CITY of PORT ARTHUR
CONTRACTOR: ELITE CONTRACTORS AND EQUIPMENT
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add the following Bid Items:
i. Bid Item No.4122-0005 Backfill Open Ditch and $ 39.820.00
Install HP Storm Pipe 24" (TY S)
362.00 LF x $110.00/LF
ii. Bid Item No. 4122-0006 Install 24" Nyloplast Basin $ 16,800.00
With Ductile Iron Grate
12.00 EA x$1,400.00/EA
SUBTOTAL $ 56,620.00
��= CHANGE ORDER NO. 2
May 20, 2020
`. Job No. CPA-955
VitAW ARCENEAUX WILSON&COLE
engineering I surveying I planning
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $603.503.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $639,567.40
The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased}
by: $56,620.00 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $ 696,187.40
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 252 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 312 Calendar Days
CURRENT DATE OF COMPLETION: August 14. 2020
CONTRACT TIME due to this CHANGE ORDER will be increased by 13 Days
The New DATE OF COMPLETION: August 27, 2020
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNER!
ELITE CONTRACTORS & EQUIPMENT
ACCEPTED BY:
CITY of PORT ARTHUR
2 of 2