HomeMy WebLinkAboutPR 21400: FIRE CONTRACT WITH SIDDONS-MARTIN EMERGENCY GROUP txn¢r
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INTEROFFICE MEMORANDUM
Office of the Fire Chief
Date: May 13, 2020
To: Ron Burton, City Manager
From: Larry Richard, Fire Chief
RE: Proposed Resolution 21400
Nature of the Request: _
The Fire Department recommends that the City Council approve Proposed Resolution 21400
authorizing the first renewal, the second year, of a contract with Siddons-Martin Emergency Group
of, Port Arthur, and Houston, Texas in an amount estimated to be $275,000. The current contract
expires on July 14, 2020. The vendor has agreed to renew for the terms outlined in the original
contract
Staff Analysis, Considerations:
The Port Arthur Fire Department operates a number of fire apparatus and special service
response vehicles, the proper servicing and repair of these vehicles is absolutely necessary to
ensure both their longevity and their performance dependability. For the last eight years
Siddons-Martin Emergency Group has performed maintenance and repairs to the Fire
Department's fleet with positive results. Siddons-Martin Emergency Group, is headquartered
in Houston, with a service facility in the Port Arthur Business Park. Siddons-Martin has
performed the requested services dependably in the past.
Recommendations:
The Fire Department recommends approval of this resolution.
Budget Considerations:
This contract in the estimated amount of$275,000 is budgeted in Fire Department
Vehicle Maintenance Account #001-1121-522.43-00.
"Remember we are here to serve the Citizens of Port Arthur"
P.O. BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 * FAX 409/982-6743
P.R. No. 21400
5/26/20 Idr
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR, FIRST RENEWAL
OF THE CONTRACT WITH SIDDONS-MARTIN EMERGENCY GROUP
OF PORT ARTHUR AND HOUSTON, TEXAS, FOR PREVENTATIVE
MAINTENANCE AND REPAIR TO FIRE DEPARTMENT FIRE
APPARATUS AND OTHER SPECIAL RESPONSE VEHICLES, WITH A
PROJECTED BUDGETARY IMPACT OF $275,000.00; FUNDING
AVAILABLE IN FIRE DEPARTMENT VEHICLE MAINTENANCE
ACCOUNT NO. 001-1121-522.43-00.
WHEREAS, pursuant to Resolution No. 19-228, adopted by the City Council on
June 4, 2019, the City entered into a one-year contract with Siddons-Martin Emergency
Group of Port Arthur, and Houston, Texas, for preventative maintenance and repair to
Fire Department fire apparatus and special response vehicles; and
WHEREAS, the contract provided for the option to renew for two (2) additional
one-year periods; and
WHEREAS, Siddons-Martin Emergency Group and the City of Port Arthur has
mutually agreed to renew the contract for the second year, first renewal with the same
terms outlined in the original agreement; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council herein authorizes the second year, first renewal
of the contract with Siddons-Martin Emergency Group, with the same terms outlined in
the original agreement.
Section 3. That an authorized agent of Siddons-Martin Emergency Group will
sign this resolution agreeing to the terms hereof.
P.R. No. 21400
5/26/20 Idr
Section 4. That a copy of the caption of this resolution shall be spread upon
the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of ,
2020, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote: AYES:
MAYOR:
COUNCILMEMBERS: ,
NOES: .
Thurman Bartle, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
ATize- G , ' u JO
n�, ity Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton, City Manager
P.R. No. 21400
5/26/20 Idr
APPROVED AS TO AVAILABILITY OF FUNDS:
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Kandy Daniel, Interim Finance Director
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Clifton VP iams, CPPB
Purchasing Manager
AGREED TO:
SIDDONS-MARTIN EMERGENCY GROUP
By:
Print Name:
Title:
City of
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Texas
Siddons-Martin Emergency Group— Fire Apparatus Maintenance for Fire Department
Original Contract Period:July 14, 2019 to July 13, 2020
Original Contract Price:
Apparatus Semi-Annual PM Annual PM Parts Cost
Fire Engine $1195.00 $1695.00 Cost x 1.67
Aerial $1195.00 $2995.00 Cost x 1.67
Rescue $1195.00 $1695.00 Cost x 1.67
Wheels Off Brake Inspection $200
Hourly Rate During Normal Business Hours at Vendors Shop $107.50
Hourly Rate During Normal Business Hours for Road Service $107.50
Hourly Rate After Normal Business Hours for Road Service $122.50
Road Service Travel Rate $107.50
Normal Operating Business Hours M-F,7:30 AM to 4:30 PM
Markup for work which is subcontracted Cost x 1.40
Proposed Contract Renewal Period July 14,2020 to July 13, 2021
�j I agree to renew my existing contract at the original contract price and proposed
17—1 renewal period listed above.
I disagree (if so please give a brief explanation)
/D D'161 A_ s,o a a t 5/0 9 -73 6- 9 77
Printed Name Telephone Number
- 5A120zo
Sigrfature Date
Must be signed by a person having authority to bind the firm in a contract
