HomeMy WebLinkAboutPR 14557: TOMAHAWK LAWN SERVICE - MOWING CONTRACT
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Parks -and Recreation
MEMORANDUM
TO: Stephen B. Fitzgibbons, City Manager
FROM: Dr. Albert T. Thigpen, Interim Director Parks & Recreation
DATE: February 6, 2008
RE: P. R. # 14557-Renewal (Rollover) of Mowing Contracts with
Tomahawk Lawn Service for the Groups I and VI
COMMENTS
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No.
14557, authorizing the City Manager of the City of Port Arthur to renew (rollover)
contract(s) with Tomahawk Lawn Service for the mowing of Groups I and VI in
the City of Port Arthur in an amount not to exceed $19,440.00.
BACKGROUND:
The Parks and Recreation Department is responsible for the mowing. of various
City parks and right-of -ways year round in the City of Port Arthur. The City
Council and the City Manager have made the appropriate maintenance of City
Parks and right-of-ways a priority. In keeping with this mandate the Parks &
Recreation Department has strengthened contract specification enforcement for
mowing vendors; renewals are only offered to vendors who have satisfactory
evaluations as determined by Parks & Recreation staff.
BUDETARY/FISCAL EFFECT:
The estimated cost. of these contracts, $19,440.00 is included in the FY 2008
budget, Account No. 001-1207-531.31-00.
EMPLOYEE/STAFF EFFECT:
Acceptance of this recommendation will not effect the staffing levels at this time.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No.
14557, authorizing the City Manager of the City of Port Arthur to renew
contract(s) with Tomahawk Lawn Service for the mowing of Groups I and VI in
the City of Port Arthur in an amount not to exceed $19,440.00.
P: R.# 14557
02/15/2008,/11
RESOLUTION NO.
A RESOLUTION RENEWING A MOWING CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND TOMAHAWK LAWN SERVICE FOR GROUPS "I" AND "VI"
NOT TO EXCEED $ 19,440.00; -SAID ANNUAL CONTRACT IS FOR MOWING.
VARIOUS CITY PROPERTIES, PARKS AND RIGHT-OF-WAYS IN THE CITY; `
ESTIMATED ANNUAL COST $ 19,440.00 PROPOSED FUNDING: PARKS
DIVISION, FY 2008 BUDGET ACCOUNT,NO. 001-1207-531.31-00.
WHEREAS, pursuant to Resolution No. 07-038, the City of Port Arthur entered
into a mowing contract with Tomahawk Lawn Service for the mowing of Group I and
Group VI for one commencing on February 1, 2007 and ending on February 1, 2008.
WHEREAS, the contract included a renewal provision; and
WHEREAS, the mowing frequency is as follows: Zero/None in 7anuary or
February; two (2) per month in March, April, May, June, July, August, September, and
October: and one (1) cut, in November and December for a total of eighteen cuts.
WHEREAS; the City Council desires to renew the contract with Tomahawk Lawn
Service as for; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT the facts and opinions in the preamble are true and correct.
THAT the City Council of the City of Port Arthur hereby authorizes the renewal
of the existing contract with Tomahawk Lawn Service for the mowing of Groups "I" &
"VI" in an amount not to exceed $19,440.00 for the period ending February 1, 2009.
THAT an authorized official from Tomahawk Lawn Service will sign this
resolution agreeing to the terms herein.
THAT funding is or will be made available in the Parks & Recreation Division
FY 2008 Budeet Account No. 001-1207-531.31-00; and,
THAT a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROV"ED THIS day of
A.D., 2008, at a
Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
Ayes:
Mayor
ATTEST:
Acting City Secretary
P. R. 14557
02/15/2008/kl
P. R. 14557
02/I 5/2008/kl
APPRO~VJE~D~AS TO FORM:
/ `~
City Attorney
APPROVED FOR ADMINISTRATION:
City Manager
Director of Parks and Recreation
ROOVED AS T,OOA,VA~ILnA.B`,ILInTYn OF FUNDS: .
~1h~P-~Q"'- l'~-~C
Rebecca Underhill
Director of Finance
AGREED TO:
Tomahawk Lawn Service