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PR 14582: EDC/JADE AVENUE EXTENSION
~. interoffice MEMORANDUM To: Mayor, City Council, and City Manager From: -Mark T. Sokolow, City Attorney J`Z~...~( ~'~.4--- Date: February 21, 2008 Subject: P. R. No. 14582; Council Meeting February 26, 2008 Attached is P. R. No. 14582 approving awarding a bid by the City of Port Arthur Section 4A Economic Development Corporation and authorizing the execution of a contract for construction of Jade Avenue extension outside the Port Arthur Business Park located at 9555 W. Port Arthur Road to Hwy 365. MTS:ts Attachment cc: VIA FACSIMILE (409) 962-4445 Floyd Batiste, CEO EDC VIA FACSIMILE (409) 835-2115 Guy Goodson Attorney for EDC z.or14582_mema P.R. No. 14582 2/20/2008 is/edc RESOLUTION NO. A RESOLUTION APPROVING AWARDING A BID BY THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION AND AUTHORIZING THE EXECUTION OF A CONTRACT FOR CONSTRUCTION OF JADE AVENUE EXTENSION OUTSIDE THE PORT ARTHUR BUSINESS PARK LOCATED AT 9555 fit'.. PORT ARTHUR ROAD TO HVVY 365 WHEREAS, on January 6, 2008 and January 13, 2008, the Citv of Port Arthur. Section 4A Economic Development Corporation advertised for bids for the construction of Jade Avenue; and WHEREAS, bids were opened on January 30; 2008; and. WHEREAS, bids were received from Triple B Services, L.P., APAC-Texas. Inc., Excavators and Constructors, Allco, Ltd., and Simeo Ent. Ltd.; and WHEREAS. the bid tabulation is attached hereto.. as Exhibit "A": and WHEREAS. the bid of Triple B Services is attached hereto Exhibit "B' ;and WHEREAS, Triple B Services submitted a letter, attached as Exhibit "C", as to their discrepancy in their bid as to Line Item #37; and WHEREAS, due to Triple B Services using the words "fifry four hundred.dollars and. no/cents' on Item #37 as to the unit cost of relocating the sanitary sewer force main, their total bid was readjusted from $2,229,206.75 to $3,260,984.75; and WHEREAS, this adjustment is due to the requirements as listed in the bid documents that °In case of a discrepancy,: the amount shown in words shall govern'; and WHEREAS, APAC. submitted a bid for $2,508,682.55, a copy of which is attached hereto as Exhibit "D"; and z.pr14582. '%Y . WHEREAS, Excavators submitted a bid for $2,509,381.78, a copy of which is attached hereto as Exhibit "E", and is within 5% of the bid amount of APAC; and WHEREAS. Arceneaux & Gates made a recommendation to the EDC Board of Directors as denoted in Exhibit "F°; and WHEREAS, on February li, 2008; the Board of Directors of the City Port Arthur Section 4A Economic Development Corporation approved the bid for the construction of Jade Avenue Extension outside the Port Arthur Business Park located at 9555 R%. Port Arthur road to Hwy 365 to APAC-Texas; Inc.. by a vote of 6 to 1 vote. in the amount of $2,508,682.55; and WHEREAS, Excavators, a Port Arthur contractor, has requested reconsideration as per their letter. attached hereto as Exhibit "G"; and WHEREAS, pursuant to Section 271.9051 of the Local Government Code, the City and its affiliated entities can award a contract to a local bidder if the bid is within 5% of the lowest bid price, and whose principle place of business is within the City of Port Arthur if the City Council determines in writing that the local bidder offers the City of Port Arthur or its affiliates the best combination of. contract price and additional economic development opportunities for the City of Port Arthur created by the contract award, including the employment of Port Arthur residents and increased tax revenues to the City; and. WHEREAS, pursuant to Section 8.19 of the bylaws, the City Port Arthur Section 4A Economic Development Corporation has to submit projects to the City Council for review and approval; and z.pr14582 WHEREAS. Arceneaux & Gates has submitted aletter attached as Exhibit "H" that (1) he has reviewed the planned route of the proposed road and the project is within easements that either the City or the EDC has possession of, (2) that he has consulted . with the Mamie McFaddin Ward Heritage Foundation as to the design of the project and has placed the culverts-and fire hydrants as they requested and (3) that he is satisfied that. the existing designs meet City specifications. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section I. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council authorized the City Port-Arthur Section 4A Economic Development Corporation to award a bid to for the construction of Jade Avenue Extension outside the Business Park located at 9555 W. Port Arthur road to Hew 365 in the amount of up to Section 3. That the award is based on a finding that offers the City and its affiliated entities the best combination of contract price and additional economic development opportunities for the City created by the contract award, including the employment of Port Arthur residents and increased tax revenues to the City. Section 4. That the President and Secretary of the EDC, afrer obtaining approval from the EDC Board of Directors, is herein authorized to sign the contract documents, attached hereto in substantially The same form as .Exhibit "I", with as the contractor with the bid as submitted by said contractor. Section 5. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. z.pr14582 READ, ADOPTED AND APPROVED on the day of A.D. 2008, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: CityCouncil: NOES: DELORIS PRINCE. MAYOR. ATTEST: ACTING CITY SECRETARY APPROVED: ELOYD BATISTE, EDC CEO APPROVED AS TO FORM: MARK T. SOKOLOW, CITY ATTORNEY GUY GOODSON, EDC ATTORNEY z.pr14582 EXHIBIT"A" ARCENEAUX GATES CONSVLTINO EN6WEEA5, INC. BID TABULATION For The Jade Avenue Extension Phase II Port Arthur Ecomonic Development Corporation Job No. EDC•070 `r~ BIDS OPENED: January 30, 2000 at 3:15 P.M. Triple 8 Services, LLP APAC-Texas Inc. Excavators 8 Constructors ALLCO, LTD. SIMCO Ent., Ltd. Base Bid Items Phase I QTY. Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price _ Amount 1. Mobilization 1 $ 20,000,00 $ 20,000.00 $ 179,000,00 $ 179,000.00 $ 111,940,00 $ 111,940.00 $ 263,900.00 $ 263,900.00 $ 45,000.00 $ 45,000A~ 2. Clearing and Gfubbing 32.53 $ 875.00 $ 26,463.75 $ 1,535.00 $ 49,933.55 $ 1,066.00 $ 34,676.98 $ 6,000.00 $ 195,180.00 $ 307.41 $ 10,000.0: 3. Silt Control Fencing 6435 $ 1.20 $ 7,722.00 $ 3.00 $ 19,305.00 $ 3.50 $ 22,522.50 $ 3.00 $' 19,305.00 $ 2.60 $ 16,731.Oi 4. Roadway Excav/Sla Grade 100' ROW 25.09 $' 3,800.00 $ 95,342.00 $ 5,500.00 $ 137,995.00 $ 6,742.00 $ 169,156.76 $ 3,000.00 $ 75,270.00 $ 3,854.00 $ 96,696.61 5. ROadway'Ezcav/Sta Grade 70' ROW 7.44 $ 8,800.00 $ 65,472.00 $ 3,900.00 $ 29,016.00 $ 18,788.00 $ 139,762.72 $ 11,000.00 $ 81,840.00 $ 3,654.00 $ 28,673.71 6. 8" Compacted Subgrade 14648 $ 0.20 $ 2,929.60 $ 1.00 $ 14,648.00 $ 1.10 $ 16,112.80 $ 1.25 $ 18,310.00 $ 5.50 $ 80,564.01 7. Lime for Subgrade Stabalization 316 $ 150.00 $ 47,400,00 $ 150.00 $ 47,400.00 $ 154,00 $ 48,664.00 $ 160.00 $ 50,560.00 $ 145.00 $ 45,820.01 8. Manipulation Of Lime 14648 $ 1.90 $ 27,831.20 $ 2.00 $ 29,296.00 $ 4.30 $ 62,986 40 $ 2.75. $ 40,282.00 $ 7.00 $ 102,536.0 9. Channel Excavation 13.76 $ 1,900.OD $ 26,144.00„ $ 1,200.00 $ 16,512.00 $ 1,171.00 $ 16,112.96 $ 2,350.00 $ 32,336.00 $ 1,180.00 $ 16,236.8 10. Protective Slabs 504 $ 45.00 $ 22,680.00 $ 95.00 $ 47,880.00 $ 111.50 $ 56,196.00 $ 140,00 $ 70,560.00 $ 71.50 $ 3fi,036.0 11. 8" Class "P" Concrete Pavement 13142 $ 43.90 $ 576,933.80 $ 43.00 $ 565,106.00 $ 45.70 $ .600,589,40 $ 42.60 $ 559,849.20 $ 40.00 $ 525,680.0 12. 13" Class "P" Concrete Pavement 86 $ 82.50 $ 7,095.00 $ 350.00 $ 30,100.00 $ 134.15 $ 11,536.90 $ 265.00 $ 22,790.00 $ 80.00 $ 6,860.0 13. 6" Upright Curb 6292 $ 2.60 $ 16,359.20 $ ~ 3.00 $ 18,076.00 $ 3,65 $ 22,965.80 8 3.35 $ 21,076.20 $ 6.00 $ 37,752.0 14. Pavement Markings 32.53 $ 900.00 $ 29,277.00 $ 900.00 $ 29,27800 $ 913.00 $ 29,699.89 $ 1,000.00 $ 32,530.00 $ 985,00 $ 32,042.0 15. Slgnage 1 $ 5,250.00 $ 5,250.00 $ 6,600.00 $ 6,600.00 $ 0,630.00 $ 6,630,00 $ 7,325.00 $ 7,325.00 $ 10,000.00 $ 10,000.0 i6. Designpf Trench Safety 1 $ 2,500.00 $ 2,500.00 $ 1,200.00 $ 1,200.00 $ 720.00 $ 720.00 $ 1,125.00 $ 1,125.00 $ 1,500.00_ _$ 1,500.0 17. Trench Safety System 2901 8 0.20 $ 560.20 $ 2.00 $ 5,802.00 $ 0.10 $ 290.10 $ 1,15 $ 3,336.15 $ 1.00 $ 2,901.0 18. Type "C" Storm Sewer Manhole 2 $ 10,250.00 $ 20,500.00 $ 15,500.00 $ 31,000.00 $ 3,575.00 $ 7,150.00 $ 10,400.00 $ 20,600.00 $ 4,500.00 $ 9,000.0 99. Type "C" Storm Sewer Intel (Offset) 14 $ 3,450.00 $ .48,300.00 $ 2,700.00 $ 37,800.00 $ 2,600.00 $ 36,400.00 $ 5,575.00 $ 78,050.00 $ 4,500.00 $ 63,000.0 20. Type "C" Storm Sewer Inlet (Mod Offset) 10 $ 4,100.00 $ 41,000.00 $ 2,700.00 $ 27,000.00 $ 2,120.00 $ 21,200.00 $ 3,900.00 $ 39,000.00 $ 5,000.00 $ 50,000.0 1 of 3 Triple B Services, LLP APAC-Texas Inc Excavators & Constructors ALLCO, LTD. SIMCO Ent., Ltd. 21. TX2' RCB Culvert 192 $ 295.00 $ 56,640.00 $ 370.00 $ 71,040.00 $ 308.00 $ ,59,136.00 $ 325.00 $ 62,400,00 8 550,00 $ 105,600.0[ 22. 6'X2' RC8 Culvert 463 $ 210.00 $ 97,230.00 $ 310.00 $ 143,530.00 $ 245.65 $ 113,735.95 $ 265.00 $ 122,695.00 § 381.00 $ 176,403.0( 23. 5"X3' RCB Culvert 437 $ 245.00 $ 107,065.00 $ 275.00 $ 120,175.00 $ 239.50 $ 104,661.50 $ 300.00 $ 131,100.00 $ 395.00 $ 172,615.0( 24. 5'XY RCB Culvert 238 $ 190.00 $ 45,220.00 $ 235,00 $ 55,930.00 $ 228.40 $ 54,359.20 $ 250.00 $ 59,500.00 $ 360:00 $ 90,440.0( 25. 4'X2' RCBCulvert 450 $ 160.00 $ 72,000.00 $ 200.00 $ 90,000.00 $ 185.15 $ 83,317.50 $ 230.00 $ 103,500.00 $ 375.00 $ 168,750.0( 26. 3'X3'RCB Culvert 282 $ 165.00 $ 46,530.00 $ 190.00 $ 53,580.00 $ 188.90 $ 53,269.80 $ 230.00 $ 64,860.00 $ 350.00 $ 98,700,0( 27. 3'X2' RCB Culvert 212 $ 150.00 $ 31,800.00 $ 195.00 $ 41,340.00 $ 180,45 $ 38,255.40 $ 170.00 $ 36,040.00 $ 360.00 $ 76,320.0[ 28. 48" RCP C-76 43 $ 380.00 $ 16,340.00 $ 460.00 $ 19,780.00 $ 367.20 $ 15,789.60 $ 270.00 $ 11,610.00 $ 232.00 $ 9,976.0( 29. 38" RCP C-76 159 $ 125.00 $ 19,875,00 $ 145.00 $ 23,055.00 $ 12110 $ 19,254.90 $ 166.00 $ 26,712.00 $ 200.00 $ 31,800.00 30. 24" RCP C-76 875 $ 86.00 $ 57,750.00 $ 68.00 $ 59,500.00 $ 83.00 $ 72 625,00 $ 100.00 $ 87,500.00 $ 150.00 $ 131,250.00 31. 24" RCP C-76 With S.E.T. ~ 74 $ 145.00 $ 10,730,00 $ 165.00 $ 12,210.00 $ 115.65 $ 8,572.90 $ ~ 116.00- $ 8,584.00 $ 185:00 $ 13,690.0[ 32. 6'X2'.10 4'X2' RCB Culvert Transition ~ 1 $ 1,700.00 $ 1,700.00 $ .3,600.00 $ 3,600.00 $ 80.00 $ 60.00- $ 250.00 $ 250,00 $ 7,000.00 $ 7,000.0[ 33. 5'X3' to 5'X2' RC8 Culvert Transition 1 $ 1,900.00 $ ~ 1,900.00 $ 3,600.00 $ -3,600.00 $ 75.00 $ ~ 75,00 $ 250,00 $ 250.00 $ 7,000.00 $ 7,000.0[ 34.' S'X2't0 4'X2' RCB CUIVert TfanSilion 1 $ 1,300.00 $ 1,300.00 $ 3,600.00 $ 3,600.00 $ 100.00 $ 100.00 $ 250.00 § 250.00 $ 7,000.00 $ 7,000.0( 35. 4'X2':10 3'X2' RCB Culvert Transition 1 $ 1,800.00 $ 1,800.00 $ 3,600.00 $ 3,600.00 $ 80.00 $ 60.00 $ 250.00 $ ~ 250.00 $ 6,000.00 $ 6,000.0( 36. 5'X3" 25 Degree Bend 1 $ 2,500.00 $ 2,500,00 $ ~ 3,600.00 $ 3,600.00 $ 75.00 $ ' 75.00 $ 1,950.00 $ 1,950.017 $ 10,000.00 $ 10,000.0! 37. Relocate Sanitary Sewer Force Main ~ 193 $ 5,400.00 $ 1,042,200.00 $ 72.00 $ 13,896.00 $ 36.60 $ 7,063.80 $ 24.00 $ 4,632.00 $ 55.00 $ 117,615,0! 38. Adjust Sanitary Sewer Manhole 1 $ 500.00 $ 500.00 $ 1,600.00 $ 1,600.00 $ 2,800.00 $ 2,800.00 $ 365.00 $ 365.00 $ 1,000.00 $ 1,000.0( 39. Seeding 6 $ 1,400.00 $ 8,400.00 $ 400.00 $ 2p00.00 $ 1,122.00 $ 6,732.00 $ 420.00 $ 2,520.00 $ 500.00 $ 3,000.0( 40: Bridge Structure 1 $ 510,000.00 $ 510,000.00 $ 410,000.00 $ a1 0,000.00 $ 428,200.00 $ 426,200.00 $ 348,000.00 $ 348,000.00 $ 504,000.00 $ 504,000.0( Total Base Bid Items $ 3,223,259.75 $ 2,459,782.55 S 2,483,516.76 $ 2,706,394.55 $ 2,848,206.51 2of3 Triple B Services, LLP APAC-Texas Inc. Excavators 8 Constructors ~ ALLCO, LTD. SIMCO Ent, Ltd. Su lemental Items QTY. Unit Price Amount Unit Price Amount Unit Price Amount Unlt Price Amount Unit Price. Amount 41. Extra Relnforhing Steel 500 $ 0.75 $ 375.00 $ 0.80 $ 400 DO $ 0.75 $ 375.00 $ 0.75 $ 375.00 $ 0,75 $ 375.0( 42 Extra Class "A" Concrete r 5 $ 200.00 $ 1,000.00 $ 450.00 $ 2,250.00 $ 150.00 $ 750.00 $ 150.00 $ 750.00 $ 150.00 $ 750.0( 43. Extra Cement Stabilized Sand 10 $ 35.00 8 350.00 ~ $ 105.00 $ 1,050.00 $ 36.00 $ 380,00 $ 35,00 $ 350.00 $ 30.00 $ 300.0( Total Supplemental Items $ 1,725.00 $ 3,700.00 $ 1,505.00 $ 1,475.00 $ 1,425.0[ Alternate Items QTY. Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount .Unit Price Amount 44. Concrete Curbed Driveways 4 $ - 3,500.00 $ 14,000.00 $ 4,000.00 $ 16,000.00 $ 2,574.00 $ 10,296.00 $ 2,500.00 $ 10,000.00 $ 7,800.00 $ 31,200.0( 45. Test Plle 16"X16"X44' 1 $ 5,000.00 $ 5,000.00 $ 18,000.00 $ 18,000.00 $ .4,488.00 $ 4488.00 $ 14,000.00 $-- 14,000.00 $ 6,000,00 $ 6,OOODf 46. Fir Hydrant Assembly with Lead 2 $ 6,500.00 $ 17,000.00 $ 5,600,00 $ 11,200.00 $ 4,786.00 $ 9,576.00 $ 5,000,00 $ 10,000.00 $ 3,500.00 $ 7,000.0( Total Alternate Items $ 36,000.00 $ 45,200.00 $ 24,360.00 $ 34,000.00 $ 44,200.00 Total Amount INDICATES MATHEMATICAL ERROR IN BID a^ ^ ~ G~ALD J. AI:.^~, ~; .~•. sat~2 u ~°°~ ~- I~u ~~°~~CEkSE RonaldJ. Arce x, PE Z•$•0~ SR~S~Olypc~ ARCENEAUX ATES CONSULTING ENGINEERS, INC. 3of3 EXHIBIT "B" BID TO: Port Arthur Economic Development Corporation 4173 39`h Street P.O. Box 3934 City of Port Arthur, Texas 77642 Proposal of Triple B Services L L P (hereinafter called "BIDDER"), organized and existing under the laws of the State of Texas ,doing business as * a PartnPrshi p ,and acting by and through arr naanx R, GateG to the Port Arthur Economic Development Corporation, (hereinafter called "OWIQER"). Irr compliance with your Advertisement for Bids, BIDDER hereby proposes to perform all work for the construction of JADE AVENUE EXTENSION PHASE II in strict accordance with the Contract-Documents, within the time set forth in the Notice to Proceed and at the prices stated below, and Bidder shall enter into Contract for same within the time specified in Contract Documents. By submission of this BID, each BIDDER certifies, and in the case of a joint BID, each party thereto certifies as to his own organization, that this BID has been amved at independently, without consultation, communication, or agreement as to any matter relating to this BID with any other BIDDER or with any competitor. BIDDER hereby agrees to commence WORK under this Contract on or before a date to be specified in the Notice to Proceed anc' ; `ally complete the PROTECT within 365 consecutive calendar days specified i.; the Notice to Proceed, including, but not limited to, all Saturdays, Sundays, and Federal, State, and Cit}' holidays thereafter. BIDDER further agrees to pay as liquidated damages, the sum of S 500.00 for each consecutive calendar day thereafrer including, but not limited to, all Saturdays, Sundays, and Federal, State and City holidays as provided in Section 51 of the General Conditions. Enclosed is bid security as required. BIDDER acknowledges e~pt of the following ADDENDUM: #1 reed 1 /25/08 BIDDER agrees to perform all the work described in the Contract Documents for the following unit prices or lump sum: 'Insert "a corporafion;" "a partnership,"or "an individual ". as applicable. Item Approx. Description of Item with Unit No. Qty. Unit Unit Price Written in Words Price Amount --- - i , ----------- --------- --- 8-Inch Compacted Sub~rade, Complete in i ---- ~ ~ ' ~ 'Place. ~ I ! ~ 6. 14648 I S.Y. l~.~ CLY~ TI I.VGi' K~- °~ ~ ! l i '~ j [~~~ j ~ ©Zo ~ 2}29, i ! ---- i Per S uare Yard =-4-- ------- ;_ - - I ---------- - I ation ~ bili St d j i i I , z a e Lime for Subgra I I ~ ~ ~ ,Complete in Place. i ! 7. i 316 ~ TON ! i @ i , I I ~{---) ~[y'~ { j ___ Per Ton __ ! '------------ I ~ i I Manipulation of Lime, When Approved ' i j ' j I ! i i by Engineer, Complete in Place. i ,' 8. ~ 14648 ~ S.Y. i : @ ~l0 ,n pLW ~ ~{'~G~~ I i ; - ! I ~ j ~(i7,ffn ~ - ~ ~~ go ~ ! ~ 2831. ~ I I Per S uare Yard ___ ---.. ---- __~ ---- Channel Excavatron (Station Gradme) I I I '. i Complete in Place. I ! A X11 u o~oan hu ndl.od. @ ~ i i ' . 9. 13.76 j ST i I ' I ~ ,,~ ~ /kn ('p,(~~i i ~ 91 OO.~' ~ '~ s 2(y 144:°' j ~ ! ~ ~ _----- -------- -- ~ Per Station -._____ _ __i_ ' i - i Protective Slabs at Pipeline Crossings I i ; I, ~ I (Stations 11+12 and 24+59), Class A j ~ ~ j i Concretes Complete in Place. j ~ I 10. 504 SY ~ ~ ~ __ I Per S_u_are_Y_aid _~__ _ _ - -- --- ! --- -- I -------- ~ f i i ! - ~ 8-Inch Class P" Reinforced Concrete I ' ~ I, Pavement, Complete in Place. 1 ! j i I 11'. ! 13142 ~; S.Y. ~ ~~n0~~ I ~ ~° rte" ~ ~ i I i AhP~, ~otASb ; $43:9 ~ ' ~ 5~~ , -.~~ i ! l_.. Per Square Yard------------'----------- --i---- ~ Item Approx. Description of Item with Unit No. Qty. Unit. Unit Price Written in Words Price Amount - ----~- ----------- ---I 'Type "C" Storm Sewer Maiil~ole, ;_ - ~------ j i ~ Complete in Place. ! ~ ~ ~ 18. ~ 2 EA. ~° T~UI`i ~'1.O,LlAC,fitlLt ~Ll9O i i i ~cd-~`~ ~~~t7~ ~ ~ g 10250.°° ~ $ 20500.° i _ _ ' --- i i Per Each vtp ~ I i Type "C" Storm Sewer Inlet (Offset), j ' i I Complete in Place. ~ '• ~ i ~ 19. ~ 14 ~ EA. j @ ~11 ~ 3~so °° ~ 48~.°' __~______ Per Each ~ I Type ` C" Storm Sewer Inlet (Modified i Offset), Complete in Place. ; i ~ ~: 20. i 10 EA. - ~ ~ bdd4d.~.t~ i I i G(,Q(~ (WS ~ CN.O CP.I.I~ ~ Per Each i 7 X 2' Reinforced Concrete Box Culvert, ~ j ~ ~ C-1433, with Required Bedding and j j Backfill, Complete in Place_ i 21. ', 192 L.F. ~ @T(aA~ 11~1L Y()` Y1d YlQ1f~1~(lX Cl , ~ l ~ G~Q~~a~ ~ /1taD Ceu~ I ~ 295 ~° ~ SloCv4D. °° j Per Linear Foot ~ j 6' X 2' Reinforced Concrete Box Culvert, ~ ~ ~~ ~ C-1433, with Required Bedding and ~ Backfill, Complete in Place. 22. ! 463 L.F. @T~ ~~d ~G~Q~_p~0 I ~ /loo ~ i j ' _- -; ~ Per Linear Foot - ~ I i ~ S' X 3' Reinforced Concrete Box Culvert, j i ~ ': I ~ C-1433, with Required Bedding and j i ~ ~ Backfill, Complete in Place. ~. ' 23 437 L.F: @ ~ I _ ~ ' $ ~ 24~'W ~ $ 0 5,~° i ' ; ; ---- er Lm ! ! ---- Item Approx. Description of Item with urnt No. Qty. Unit Unit Price Written in Words Price Amount t-..- -- ,---- j ' -- ----------------- i 36-Inch Reinforced Concrete Pipe, C-76, ~ ------- : i 'with Required Bedding and Backfill, i ~ ' ~ Coin lete in Place. ~ ! ~9. j 159 i L.F.' ~. ~ ~ ~ ' @ -a ~lunrf~l.lft-1wC.~L'~ $ ~25•c° . ; i j $ ~~$~5,~ I i i ~ ! ` ~ Per Linear Foot i ~ j ~ 24-Inch Reinforced Concrete Pipe, C i6 I i Class III with Required Bedding and { ~ I ~ I ~ ~ Backfill, Complete in Place. i ~ I ~ ! 30. 87S L.F. @ i~~~ i ~~ Q ~ ~i~ ~Y,,p f i~5~~5O.°°~ ~ j i ----- --- - _ .. Per Linear-Foot ~ --- ---~ --- --- - ---- --- - --- I_..___ ~ ~ -1 - ~ i j , ~. 24-Inch Reinforced Concrete Pipe ~iith j I ~ i j Safety End Treatments (under Driveway 4 Turnouts), C-76, Class III tivith Required ';~ ~ ~. ;Bedding and Backfill, Complete in Place. , ! 31 ' 74 L.F. ~~ ~ ~ (~ lt~Yld I i ~ 145 ~° ~ ~ I Off'-~•~ i er Linear Foot __ -I- - -- -- -- I _~..___ ----- -- 1 6' X 2' to 4' X 2' Reinforced Concrete j !, ~ ~ Box Culvert Transition, C-1433, with I j ~ ~ Required Bedding and Backfill, Complete ~ ! ~ ~ m Place. ! ! 32. 1 EA. ! ~ @ ~nenrfinnn ~'lAli~~AO j ! ' d.of',ta~ ~ /I~i .n C.¢,ts~ ! $ ~°_ ~ ~ l BOO, °' ! '' -- -- - Per Each - ~ ! -'--- ! ; i I , ~ . 5' X 3' to S' X 2' Reinforced Concrete ; ~ I j ! ! j i Box Culvert Transition, C-1433, with ; ' i ~ ~ ;Required Bedding and Backfill, Complete ' it , in Place. ! ~. j ! 33. i I EA. ` @ ~ u n~Q.l") ~.(ix rth P C.~ ~ i I ~ ~ Per Each ~. i ~ --- - - Item No. Approx. Description of Item with Unit Qty. Unit Unit Price Written in Words Price Amount ~ ~ ;Seeding, Complete in Place. 39. 6 ~ AC: ' ! ! ! Per Acre ! ' _-. , , i j Bridge Structure from Station 23 + 19 59 1 ! •, to Station 24 + 48.59, including but not :, ~ ~ ~ ~ :limited to Piling, Drill Shafts, Box Beams, i Bents, Abutments, T502 Guard Rail, i ~ Armor Joint, Keyways, Concrete Rip- ! Rap, Concrete, Concrete Surface ,' I i 40. i 1 ~ L.S. :Treatment, Meta] Beam Grade Fence, ~ ! ~ Complete in Place. @ ~~e ht.t nclhe.d ~,n `f-~.a(,~~ nd do (1~~cu~~~~~o``~~~ hz~ i ~ 510. °°i ~ 51 cx~oo. ' ! Per Lump Sum C~lA1~ ! TOTAL BASE BiD ITEMS ~ 2L9 l,~-8 ~ . ~S SUPPLEMENTAL ITEMS i i I Extra Reinforcing Steel, Complete in ($0.75)* Place. ' ~^n~^, _ ~ 41. i 500 ~ LB.. ~ @ ~bl~ ( ~ 1P,/1~L+ Per Pound i Item. Approx. Description of Item with Unit No. Qty. Unit Unit Price Written in Words Price Amount .Test Pile, 16"x 16" by 44' Long, as per TxDOT Standards- and Procedures, I ~ I Com lete i lace. j 45. 1 j EA. (al I I OCO.°° i j I er Each I 'Fire Hydrant Assemblies with lead j ;including all fittings, valves, piping and j ': j ~ appurtenances, (Centerline Stations 9+00 ~ 46. j 2 ~ EA. i and 1 +00 Co lete in lace. ~ j j ~ ; ~ @ ~ j I i i -' ------ -----•- ~-----Per Each -- - -- --- ---1----- ----1----------- TOTAL ALTERNATE ITEMS TOTAL SUPPLEMENTAL ITEMS TOTAL BASE BID ITEMS TOTAL AMOUNT BID 5 3Cv,000, S f`725 . °° s 2-t 4 l ,481.75 ~ 2 22g 20(0.5 r *Figures in parentheses represent minimum unit prices for Supplementalltems described in Section H, Page H-IA, Paragraph K PORT ARTHUR ECONOMIC DEVELOPPo9ENT CORPOPATION EXCEPTION/APPROVED EQUAL REQUEST [Please suhmit this form fer each exception approved equal] VENDOR: PROJECT: PAGE: SUBJECT: REQUEST: TELEFAX: of PARAGRAPH: Signaturz PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION APPROVED: DISAPPROVED: CLARIFICATION: REMARKS: _;::: ~ PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION AFFIDAVIT THIS AFFIDAVIT AS PART Or THE BID All pages in offer's bid proposal containing statements, letters, etc., shall be signed by a duly _ _ authorized Officer of the company, whose signature is binding on the Bid Proposal. The Undersigned offers and agrees to one of the following: X I hereby certify that I do not have outstanding debts with the Cityof Port Arthur. Further, I agree to pay succeeding debts as they become due during this agreement. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this Agreement. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. NAME OF OFFERER: TITLE: ADDRESS: Triple B Services, L.L.P. Sr. Project Aclninistrator 820 01d Atascocita Rd. CITY/STATE/ZIP: Huffman, TX 77336 TELEPHONE NUMBER: 281-324-3264 SIGNATURE: SUBSCRIBED AND SWORN to before me by the above named on this the 30th day of January . 20 08 . Donna Burke w+ ~ ELIZABETH BRIGGS Notary Public in and for the State of Texas ~ ~"'~~r!~"~'=_ Notary Pu61ic, State of Texas Sign re ,.~~~1.p, My Commission Expuas January 24, 2010 f 1/29/10 My Commission Expires EXHIBIT "C" _ TRIPLE B SERVICES,:L.L.P. Srre 1996 SITE PREP •• EXCAVATION •• PAVING •• UTILITIES February 5`~, 2008 Arceneaux & Gates Consulting Engineers, Inc. Mr. Ron Arceneaux, P.E. 3501 Turtle Creek Drive, Suite 102 Port Arthur, Texas 77642 Ref: Jade Avenue Extension -.Phase II - Project# EDC-070 -Contract 1 Deaz Mr. Arceneaux and PAEDC Boazd, Triple B Services; LLP submitted a responsive bid proposal for the referenced project and were deemed appazent low bidder by an amount exceeding $268,000.00. As you aze awaze, during. the bid tabulation a discrepancy was discovered in bid ITEM#37 in that the written words conflict with the written numeral. Please allow this letter to serve as Triple B Services, LLP sworn affidavit that our intent was that ITEM#37 be FIFTY-FOUR DOLLARS & NO CENTS per Iineal foot with a total for this bid item of TEN-THOUSAND FOUR IIi.JNDRED TWENTY TWO DOLLARS & NO CENTS. Triple B Services, LLP is prepazed to supply the required bonds and to dutifully, expediently and professionally complete the project per the contract specifications. Please accept our bid as the most responsive and advantageous for the Port Arthur Economic Development Corporation. Best Regards, ~~ ~~~ Keith Burke President /Managing Partner ~i, SWORN TO AND SUBSCRIBED BEFORE ME , on this~_ day of Jul 2008, to certify which witness my hand and~l of gffice. In n Commission Expires: >~ .a~ o MARSHA K. WILLWAS MY COMMISSION EXPIRES February 24, 2012 Texas 820 OLD ATASCOCITA ROAD 281-324-3264 OFFICE FFMAN, TEXAS 79336 281-324-1304 FAX Item Approx. Description of Item with Unit No. Qty. Unit Unit Price Written in Words Price Amount I i j ~ 5' X 2' to 4' X 2' Reinforced Concrete j ' j ~ ~ ~ Box Culvert Transition, C-1433, with i I j I ~ Required Bedding and Backfill, Complete I j ~ j in Place. i j I 34. 1 EA @ Zh~cstf~n {'Lt.(~ttrl,~od ~ ~ ' i I ~ I ~~ ¢ M.o ~~cc~ s 1300.° ~ ~ l 300. °° _',_..-__ ~ Per Each - - --- i i I i - ~ j ~ , 4' X 2' to 3' X 2' Reinforced Concrete ~ -.. _.. Box Culvert Transition; C-1433, with I j j I ~ Required Bedding and Backfill Complete I ~ , I ,, EA- I -n Place. 35. ~ 1 ~ ~ @ I ______ ~ ___~ Per Each ( j _ _ _____ __ S X 3' Reinforced Concrete Box Culvert ' j i ~ 25 Degree Turn, C-1433, with Required i ~ Bedding and Backfill, Complete in Place- j 36. ~ 1 EA. i @Twerld~t ~~~ Yutn~r~,~od I ' i , ~ 2500,x° ~ S 25CO•°° ~ i i I j '----=----- ~ -----~-- Per Each- i ---- --- ------- ~ --------- j I Relocate 8" SDR-26 PVC Sanita Sewer j i i Force Main, Complete in~Place. ry ~•~ N~ ~ f -uc. 37. I 193 I L.F. @ t(SI08 j I ~ ~ 54CO $ 10422 _CO I_ I j_ Per Linear Foot Adjust Sanitary Sewer Manhole Rim ~ I I ,Elevation (or Replace) at Centerline ~ ~ . , I ' i Stati on 31 + 76.64, Complet e in P l ac e ~ n ,, f i n ~, . 7 ~ ' 38. 1 ~ L.S. I @ T l.li°~ ~U`~Q L~ C~i.~t.~D $ 500 ~ /h ~ ~ 5C0. °° o ~ ,0 ~F,tl, I Per Lumr Sum I ~ ~i MARSHAK WIWAMS MY COMMISSION EXPIRES Felxuery 24, 2012 D-8 EXHIBIT "D" BID TO: Port Arthur Economic Development Corporafion 4173 39`s Street P.O. Box 3934 City of Port Arthur, Texas 77642 Proposal of APAC-Texas. Inc. (hereinafter called "BIDDER"), organized and existing under the laws of the State of Delaware ,doing business as * Corporation. and acting by and through to the Port Arthur Economic Development Corporation, (hereinafter called "OWNER"). In compliance with your Advertisement for Bids, BIDDER hereby proposes to perform all work for the construction of JADE AVENUE EXTENSION PHASE II in strict accordance with the Contract Documents, within the time set forth in the Notice to Proceed and at the prices stated below, and Bidder shall enter into Contract for same within the time specified in Contract Documents. By submission of this BID, each BIDDER certifies, and in the case of a joint BID, each party thereto certifies as to his own organization, that this BID has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this BID with any other BIDDER or with any competitor. BIDDER hereby ogees to commence WORK under this Contract on or before a date to be specified in the Notice to Proceed and to fully complete the PROJECT. within 365 consecutive calendaz days specified in the Notice to Proceed, including, but not limited to, all Saturdays, Sundays, and Federal, State, and City holidays thereafter. BIDDER further agrees to pay as liquidated damages, the sum of $ 500.00 for each consecutive calendar day thereafter including, but not limited to, all Saturdays, Sundays, and Federal, State and City holidays as provided in Section 51 of the General Conditions. Enclosed is bidsecurity as required. BIDDER acknowledges receipt of the following ADDENDUM: 1-23 BIDDER agrees to perform all the work described in the Contract Documents for the following unit prices or lump sum: 'Insert "a corporation," "a partnership,"or "an individual" as applicable. D-1 Item Approx. Description of Item with Unit No. Qty. Unit Unit Price Written in Words Price Amount BASE BID ITEMS Mobilization, Bonds, Insurance, Onsite :Facilities; Complete in Place. j I i i - ~ ,N l ; 1. 1 L.S. ~ @ - ~ ~ ~ j ~ J nOVC~~ ~ ~~ ~ ~ i ! ; $ 7 000. i $ /~ 000 • ; Per Lump Sum i i I ~ ~ ~ ;Clearing and Grubbing, Station 0+00 to j i ~ 32+53, ComJpl~ete in Place. - i - 2. 3253 ' STA: ! @ OIvC "1'iW'7O'S Q„!~ ~ V , j ~ `f 9 9 33 :55 .$ $ I PerSfation ~. o~~ipp Silt Control Fencing, Complet in Place. ~ ! 3. j 6435 j L.F. Per Lineaz Foot ! $ 3 . ! $ 14 3 as. ! ! i I i ~ Roadway Excavation and/or Embanlanent j ~ I i ; (Station Grading), 100 Foot Wide Right- : I j i of-way; Complete in Place. 4. 25.09 ~ STA. ~ io @ F,'VP, TI,DUSr„-d F~v . ~v.~rcr~ ~ o 0 i i ~, o o/ j $ ~~ 500 • 13 ~ ~,S $ 79 ioo i j ~ I ~ I ~ Per Station ' j i ~ ;' ! ~ ' ~ I Roadway Excavation and/or Embankment j I j (Station Grading), 70 Foot Wide Right-of- ~ ~ ~ ;way, Complete in Place. j ~ 5. i 7.44 STA. @ T/,ree Tloos~.rd IV:NC ~ oo ~ po ~ I ~ I l~v~dr•r,r~ d• o f~oo i$ 00• $ 2901(0. I ~ Per Station j j D-2 Item Approx. Description of Item with Unit No. Qty. Unit Unit Price Written in Words Price :.Amount 13-Inch Class "P" Reinforced Concrete pavement Bridge ..Approach Slab, j • ~ Complete in Place. I j 12. 86 S.Y. @ ~rPe E~vrv~PfJ 1~~'~~-v 35~~00' 30 ' ~ Per Square Yard ~ -- 6-Inch Upright Concrete Curb, Complete in Place. II Q U I I 13. ! 6292 L.F. ~ @ - / h~l~ ~" ~~ I j i I i$ 3,00 ~$ t8,2~7G op ' , Per Lineaz Foot i ': !Pavement Mazkings, Including but not j ~ i ;limited to Markings in the Transition j i I Zones, Bridge Zone, Turning Lanes. and ~ i i i ! ; ~ Stop and Lefr Turn Only Areas (4" ;Yellow 4" ' White, ~ 12-24" White), 14 ~ 32.53 STA Complete in Place,. I / i i ! ~ ~ oo 00 ;' ~/o c~ oa Zg 2 j Per Station , I i ' ! Signage per PLANS, Complete in Place. ~ j i ~ i 15. :' 1 ~ L.S. ~ @ Sl~~ha/SAvrl Sr~C Ncs.O~ 0 o (~ D I d- ~~li a v $ (~~ ~Op. ' $ Goo j ! ~ Per Lump Sum ~ ~ ' i i j -= ! i j j i Design and Submittal of Trench ~ j ~ j ~ ~ ~ Excavation and Shoring Safety Plan; 1 i ~ Complete in Place. ll i I i 16. 1 I L.S. @ ONr? T~.G~Stat~f/ !Wa 0~~ a01 ' ~ oo ! ~ l 20 $ 1,200- I I i I ~~rCl~~ ~/ Od ~ ~ 0. Per Lump Sum ! j I 1 - j ~ -- ' j ~ Trench Safety System for Trench greater ~ I I ~ ~ !than 4 feet in depth, Complete in Place. I L 17. i 2901 I L.F.' ~@ TW a '(- U~ o C~ i j I i I I I$ 2.0o I$ S/~o2 oR ~ i ; Per Lineaz Foot i I D-4 Item Approx. description of Item with Unit No. Qty. Unit Unit Price Written in Words- Price Amount i^ I 5' X 2' Reinforced Concrete Box Culvert, i C-1433, with Required Bedding and Backfill, Com lete in Place. i ~ j 24 238 ' L F ~ pI 1 ) , I „ ~ ~ ;i. F~'~c~ '~ °°~io~ ~ ~ 23S'o ~ SS,930_ ao i ~ i Per Linear Foot -- 4' X 2' Reinforced Concrete Box Culvert, C-1433, with Required Bedding and i j Backfill, Complete in PllIace. j 25. ~ 450 L.F. ~ @ TIUD i~VnOr~~ ~ Jo b'a ° >, ' ~ 200• i $ 90 ooa. ~ ~ioa ~ ~ ~ Per Linear Foot ~ ~ 3' X 3' Reinforced Concrete Box Culvert, ~ j ~ ! C-1433, with Required Bedding. and Backfill, Comp' Mete in PIa e. i 26. i 28v L.F ~ @ 12~I_C ~Jv~~r~p~ l~l~ I ~l{ ~ OD ~ lJC) ao~ I , ~ l40• ~ ~ 53,S~o. ~ ~ ~r / fl O i Per Linear Foot ~ ~ I j ~ 3' X 2' Reinforced Concrete Box Culvert, ' I j I ~ C C-1433, with Required Bedding and ~ I ` i Backfill, Compl to in Place. ' 27. ~ 212 i j I L.F. ~ @ ONE ~v~,r~~ea~ rti,N~~ oa I Per Linear Foot I ~ ' 48-Inch Reinforced Concrete Pipe, C-76, ~ j I i I I with Safety End Treatments, Required I ~ Bedding and B/aclIkfill, Complete in Place. ~ j ~ 28. ~ 43 L.F. P~-N~ >a~-~f~t~ ' (JV J,O @ ~~Vr v r ! , ~ I. ~ ~ Per Linear Foot ~ j D-6 Item Approx. Description of Item with Unit No. Qty. Unit Unit Price Written in Words Price Amount 1 ~ i' X 2' to 4' X 2' Reinforced Concrete j ;Box Culvert Transition, C-1433, with Required Bedding and Backfill; Complete i j i i 34. 1 EA. j ~ i in Place. ~ /~ '/~// '////,,, // ///1 'n/ t_ 1!/1 /Li(ILG ~i•LY r-J SA /-~C~~++Y•~R/ Cl i ~ ! - ~ C,, .9 `~70~ ~ $ 3~6oc,o° i ~ 3E:o~,o~~ I ~ Per Each i 4' X 2' to 3' X 2' Reinforced Concrete j Box Culvert Transition, C-1433, with ~ ~ l Required Bedding and Backfill, Complete. ' ! 35. 1 ~ EA i ' mPlace. ! ~ ~ i , i i ~ ! ! j i a.~ ~-~-~ ~- S .6 vv. ~~ ~ ~ 36 nn, ~~ ~ -~- ! i ~ Per Each i - ~ i - ~ I I ! ~ S X 3' Reinforced Concrete Box Culvert ! ~ -' ' j 25 Degree Tum, C-1433, with Required ~ , ! i ' i ~ ~ Bedding and Backfill, Complete in Place. i i i i i 36. I 1 i EA. ~ ~ i( ~/ ~ ~' ~ P ~ ~ I L2C~- l~=c_Yr ,X ci 2< ! I ~ j !~ m.~7 ~ $ 3.l00..~ ~ $ ~Evti_oo i ~ ! Per Each j i I j ~ ! !Relocate 8" SDR-26 PVC Sanitary Sewer I ~ i i Force Main, Complete in Place. ~ j 37. 193 L.F. i @ Sege--~~ /wo ~ ~ -~ j j ~~/V ~ i i j ! Per Linear Foot ~ j T- ! j I ~ Adjust Sanitary Sewer Manhole Rim I i . I I ! i ~ Elevation (or Replace) at Centerline i ~ j j ~ Station 31 + 76.64, Complete in Place. ~ j 38. I 1 L.S. ~ @ ~.~~ • ~ ~~J~_,-~9 S« /-~K~<,9 j I I. ,~ ~ $ l~~O b, an . r ~ i $ ~ ~Di>,ou L - j Per Lump Sum I ' ! D-8 Item Approx. Description of Item with Unit No. Qty. Unit Unit Price Written in Words Price Amount i Extra Class "A" Concrete, Complete in ( ($150.00)* ; Place. I 42. 5 C.Y. ' ~. -~,~ /-><~.,,C„~ ~F'~/ c-.,Q ~ j j CJ I i i i 1 ~~ ~ ~ j ^~ ~~O.JA ~ I ~ 7ZSO. Jl7 ~ Per Cubic Yazd _ I. Extra-Cement Stabilized Sand, Complete j ($30.00)* din Place. j ~ i 43. I 10 ~ C.Y. ' @ ~n~ ~•.,~ ~~ ~_~ ~~%c I i ! I ~ ~~ i ' i i Per Cubic Yard I 00 TOTAL SUPPLEMENT/~!_ ITEMS $ 3, 700• ALTERNATE ITEMS ;Concrete Curbed Driveway, Twen ry- I ~ I Seven Feet Back to Back of Curb I I i i (Ceriterline Stations 4+76 . Left, 5+12 ~ ~ Right, 15+50 Left and 15+50 Right) I ! i 44. i 4 ~ EA. i Com~ple'te in Place. ; i ~ . $ on ~ $ l6,aoo,o~~.~ I ~ i I I i ~ Per Each I I n in Unit prices aze to be expressed in both words and figures: to case of a discrepancy;-the amount shown in words shall govern. The above unit prices shall include all labor, materials, equipment, bailing shoring, removal, overhead, profit, insurance, etc. to cover the fnvshed work of the several kinds called for. BIDDER understands that the OWNER resenes the right to.rejecfany or all bids and to waive any informalities in the bidding. 1n addition, the' OWNER reserves the right to award the Contract on the basis of TOTAL AMOUNT BID or TOTAL AMOUNT BID with Substitution(s) and/or Alternates and TOTAL AMOUNT BID plus anv Alternate(s) described above which is most advantageous to the OWNER. The BIDDER agrees that this bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the scheduled closing time for receiving bids. The undersigned BIDDER hereby declazes that he agrees to do the work, and that no representations made by the Owner aze in any sense a warranty, but are mere estimates for the guidance of the Contractor. Upon receipt of the notice of acceptance of the bid, the BIDDER will execute the formal Contract attached within ten (10) working days and will deliver a Performance and a Payment Bond' to insure payment for all labor and materials. The bid security attached, wi_hout endorsement, in the- sum of no less than five percent (5%) of the amount bid, is to become the properly of Port Arthur Economic Development Corporation, in the event the confract and bonds aze not executed within the time above set forth, as liquidated damages without limitation. Respectfully submitted: APAC-Texas, Inc. (NAP.1E OF COMRACTOR) BY: ~~ ,~ v, iiv.( ~GN TURE) 12907 Us Rwy 90 West Beaumont, TX 77713 (ADDRESS) 409-866-1444 (TELEPHONE NUM,BERJ TITLE: Attornev-In-Fact DATE: 1-30-20 (SEAL, IF BIDDER IS A CORPORATION) 4820606 (LICENSE NUMBER IF APPLICABLE) BID OPENING DATE: January 30, 2008 PORT ARTHUR ECONOMIC DEVELOPMENTCORPORATION INSTRUCTIONS TO BIDDER Bidders aze requested to funush their complete REMIT TO ADDRESS and TAX IDENTIFICATION NUMBER as indicated below: ' REMIT PAYMENT TO: CO~'ff'ANY APAC-Texas, Inc. ADDRESS P.o. Box 20779 CITY~STATE~ZIP Beaumont, TX 77720-0779 SEND PURCHASE ORDER TO~ COMPANY APAC-Texas, Inc. ADDRESS E. 0. Box 20779 CITY~STATE~ZIP Beaumont, TR 77720-0779 TAX IDENTIFICATION NUMBER: 58-1401466 D-14 EXHIBIT "E" -- • BID TO: Port Arthur Economic Development Corporation 4173 39'x' Street P.O. Box 3934 City of Port Arthur, Texas 77642 Proposal of ~`(c°A~'a~~5 ` ~tc~usi77_uc~~ES, L i D ~ (hereinafter called "BIDDER"), organized and existing under the laws of the State of ~ x~~. s ,doing business as* ~/a~rr~E251~~t' and acting by and through ExCnun~~n; S ~oUrrzuc~zs G~ to the Port Arthur Economic Development Corporation, (hereinafter called "OWNER"). In compliance with your Advertisement for Bids, BIDDER hereby proposes to perform all work for the construction of JADE AVENUE EXTENSION. PHASE II in strict accordance with the Contract Documents, within the time set forth in the Notice to Proceed and at the prices stated below, and Bidder shall enter into Contract for same within the time specified itt Contract Documents. By submission of this BID, each BIDDER certifies, and in the case of a joint BID, each party thereto certifies as to his own organization, that this BID has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this BID with any other BIDDER or with any competitor. BIDDER hereby agrees to commence WORK under this Contract on or before a date to be specified in the Notice to Proceed and to fully complete the PROJECT wiQtin 365 consecutive calendar days specified in the I~rotice to Proceed, including, but not limited to, all Saturdays, Sundays, and Federal, State, and City holidays thereafter. BIDDER further agrees to pay as liquidated damages, the sum of $ 500.00 for each consecutive calendar day thereafter including, but not limited to, all Saturdays, Sundays, and Federal, State and City holidays as provided in Section 51 of the General Conditions. Ehclosed is bid security as required. BIDDER acknowledges receipt of the following ADDENDUM: t~OOcN OJ;1 L -c~~d J<W J/>2~ Z"~) BIDDER agrees to perform all the work described. in the Contract Documents for the following unit prices or lump sum: 'G+sert "a rorporalio+v,""n pnrl+rerchip,"or "an indiridua!"as nppficnble. D- I ~•~• ~~y. uiur unit rnce wntten to words Price Amount 8=Inch Compacted Subgrade, Complete in Place. 6. .14648 S.Y. ~/r ,~'//~ 9~ @ ~ ) Per Square Yard Lime. far Subgrade Stabilization, Complete in Place. 7. 316 TON @ O ~~~ l~ti/~~G1J ~~~~y ~~ ~ Per Tou .Manipulation of Lime, When Approved by Engineer, Complete in Place. 8. 14648 S.Y. @ ~i~ ~~//19~'G, ~~ / ~' ~ 5 t~ $ ~ $ x_2.9 :/„~ Per S mare Yard Channel Excavation (Station Grading), Complete in Place. 9. 13.76 STA. ~ @ ~ ~z~'Yfrotrs~n~i~~ ~ r 1 ~ / _ _ Per Station ,~//gyp s Protective Slabs at Pipeline Crossings (Stations 11+12 and 24+59), Class A Concrete, Complete in Place. 10. 504 SY IY6 ~//~~~ ~/~~ ~~ Per Square Yazd 8-Inch Class "P" Reinforced Concrete Pavement, Complete in Place. 11. 13142 S.Y. @ ~~°~'/ ~~ ~71a'~ _ _ _ __ _ -Per Square Yard __ D-3 ~~u. wry. unit. vnn race wntten m words Price Amount Type "C" Storm Sewer Manhole, Complete in Place. , 18. 2 EA. ~/ @ ~i„~TV ~i/F /Y~ih~~iP~ c~ ~~ Per Each Type "C" Storm Sewer Inlet {Offset), Complete in Place. ~Y/lz%~y9G=c~ f~l~~~i91~5 nU ]b $ 2 -C~fi $ „J Per Each Type "C"- Storm Sewer Inlet (Modified Offset), Complete in Place. Yti~ ~, mil n s ~ -~'~ ~ ~ r y-~~ $ 2~; 2y1~ Per Each 7' X 2' Reinforced Concrete Box Culvert, C-1433; with Required Bedding and Backfill, Complete in Place. 21. 192 L.F. @ //7h'G''c' yl/rt/~i-~~i~ r~7V' Per Linear Foot 6' X 2' Reinforced Concrete Box Culvert, C=1433, with Required Bedding and Backfill, Complete in Place. 22. 463 L.F. @ yoyy~-~/~c`~~fi ~"~ E ' S ., ~ S ~'f5~ S l/3 735 ~~ Lh/IAiA.~~ ~YT ~~c _ zfs Per Linear Foot 5' X 3' Reinforced Concrete Box Culvert, C-1433, with Required Bedding and Backfill, Complete in Place. 23. 437 L.F. ~' y ~ r s ~ ~ / @ ' 1 / i ' X y~ ~ c G1 O 1/s i i y/l f/c- ~- $ 23~ ~/ ~/~i9~''S f~~~~5_ __~ __ ~ Per Linear Foot_ _ - __ D-5 ~•~• ~•r• ~ni~. vnn rrroe vvnuen m vvoras trice Amount 36-Inch Reinforced Concrete Pipe, C-76, with Required Bedding and Backfill, Complete in Place. 29. 159 L.F. @ ~y~~~,s~~~~~~ y~~a~y $ J2/~ ~1~2~% Per Linear Foot 24-Inch Reinforced~Concrete Pipe, C-76, Class III with Required Bedding and Backfill, Complete in Place. 30. 875 L.F. @ G~>lyS~Y T~iip~c o ~ ~ Per Linear Foot 24-Inch Reinforced Concrete Pipe ti~ith Safety End Treatments (under Driveway Turnoutsl, C-76, Class III with Required Bedding and Backfill, =~omplete in Place. 31. 74 L.F. @ Cjd~/~y~~r~t/ ~~~ .~ ~' 0 Per Linear~oot, 6' X 2' to 4' X 2' Reinforced Concrete Box Culvert Transition, C-1433, with Required Bedding and Backfill, Complete 32. 1 EA. in Place. ~, @ .G~ir~~J'Y ~Dl/~~i/~S $ ' >`r~ $ Per Each 5' X 3' to 5' X 2' Reinforced Concrete Box Culvert Transition, C-1433, with Required Bedding and Backfill, Complete in Place. 33. I na~~,~~s ~ 7<5 ~ ~ 75 ~?, Per Each D-7 rv~. ~.r~y. ~n~r unit race wntten m Words Price Amount Seeding, Complete in Place. ~://~ ~6~iN~rt'e~~ ~' 39. 6 AC. -~ Per Acre Bridge Structure from Station 23 + 79.59 to Station 24 + 48.59, including Uut not limited to Piling, Drill Shafts, Box Beams, Bents, Abutments, T502 Guard Rail, Annar Joint, Key~~~ays, Concrete Rip- 40 1 Rap, Concrete, Concrete Surface . L.S. Treatment, Metal -Beam Grade Fence, Com plete in Place. te- ~~ ] ~4//7 //~I'f~'G LIJ% ~7t' /~ira~Sryn~r/ 7k b ~/1G~~~~~ ~~~ ' $~ 2G~ f ~ ~` $ C; `~' /J ~ :. - Per Lump Sum ~//~j~ TOTAL BASE BID ITEMS SUPPLEMENTAL ITEMS Extra Reinforcing Steel, Complete in ($0.75)* Place. 41. 500 LB. @ ~ I'%t~/ ~f/ ~/ s Per Pound D-9 No. Qty. Unit Unit Price Written in Words Price Amount. Test Pile, 16"x 16" by 44' Long, as per TxDOT Standards and Procedures, 45. 1 EA. Complete in Place. / / @~,,o>Lv ~i f/L1il~iGiQ~IY' oO i l L ^~ dL~~n ~ $ e7 ev Pe Eac Fire Hydrant Assemblies with lead { it including all fittings, valves, piping and appurtenances, (Centerline Stations 9+00 46. 2 EA. and 17+00) Complete in Place. @ ~ / is~~ t r~ cc - - - P Ea - 1 - --------- -- - TOTAL ALTERNATE ITEMS TOTAL SUPPLEMENTALiTEMS TOTAL BASE BID ITEMS TOTAL AMOUNT BID s 2_ ~~ 3l~CJ, ~n s 1~,5/l~_S~ /~2 5 2 ~rf!3~.5/ly, 7`f3 s 25'0 9 ~ ~/. 7~ -~ *Figures in parentheses represent minimum unit prices for Supplementalltems described in Section H, Page H-I f1, Paragraph H. D-lt PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION - EXCEPTION/APPROVED EQUAL REQUEST [Please submit this form for each exception approved equal] VENDOR: ~ /~' PROJECT:. TELEFAX: PAGE: of PARAGRAPH: SUBJECT: REQUEST: \ /~ ~ Signalu~ / PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION APPROVED: DISAPPROVED: CLARIFICATION: REMARKS: PORT P,RTHUR ECONOt~IC DEVELOPMENT CORPORATION D-13 AFFIDAVIT [RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL] All pages in offer's bid proposal containing statements; letters, etc., shall be signed by a duly authorized Officer of the company; whose signature is binding on the Ilid Proposal. The Undersigned offers and agrees to one of the following: y I hereby certify that I do not have outstanding debts with the City of Port Arthur. Further, I agree to pay succeeding debts as they become due during this agreement. I hereby certify that I do have outstanding debts with the City of Port Arthur. acid agree to pay said debts prior to execution of this Agreement. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. NAME OF OFFERER: -~~ '-~ ' ~~~ ~~`~ sZ>~~ i~ TITLE: ADDRESS: 0 ~v ~- r'~~L~'? ~~.c-116xi~~~-tr ~• ~. CITY/STATE/ZIP: TELEPHONE NUMBER: r" QL~ `~~ ~ Z 1 - ~w_~o SIGNATURE: SUBSCRIBED AND SWORN to before me by the above named /9 r ~ . "Ji1Y "~ ,~r f~ 4!~JrJ, J;~- on this the .`X.~~- day of J rat ii ? \~~r' 20 Ctj . Notary Public in and for the State of ~TX>-15 ~_ /~ 111_; ~~ O.,r 'F'l-~ /l,-` i / ~~/:-~ Signatui`e ` ~ J / ~c`®s NAAILYN HAyNEN FEVEAJEIdJ My Commission Expires. ' i. Fehruarv 06 2011 fJly Commission Expires: D-r5 EXHIBIT "F" ARCENEAUX GATE S ARCENEAUX & GATES Consulting Engineers, Inc. Engineers • Surveyors • Planners February 7, 2008 Mr. Floyd Batiste, CEO PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION 4173 39'h Street Port Arthur, TX 77642. RE: RECOMMENDATION OF AWARD OF CONTRACT FOR CONSTRUCTION OF JADE AVENUE EXTENSION PHASE II PROJECT NO. EDC-070 Dear Mr. Batiste: On January 30, 2008, the City of Port Arthur Purchasing Department received five (5) sealed bids for the above referenced project. The legal notices for this project were advertised in the Port Arthur News for two consecutive Sundays as required by the City. Additionally, the Plans and Specifications for the project were placed on file locally with the Associated General Contractors, the PAEDC and at our offices. The Engineer conducted a mandatory pre-bid meeting on January 16, 2007 with all contractors in attendance. The bids were opened in my presence at 3:30 p.m. and the results were read aloud by Joe Wilson, PE of our firm. We have checked the bids submitted and have prepared the attached Bid Tabulation for your review. There was an irregularity in the one.of the bids received. On their bid form, the total amount bid (including alternates) indicated by Triple B Services, LLP was $2,229,206.75. However, there is a discrepancy in the unit price expressed for Item No. 37. The amount written in words is "Fifty four hundred dollars & no cents" whereas the amount shown in figures is $54.00. According to the Contract Documents Section D-Bid, Page D-12, the requirements say, "Unit prices are to be expressed in both words and figures. In case of a discrepancy, the amount shown in words shall govern." On this basis, we used the $5,400.00 unit price to determine that the corrected bid of Triple B Services, LLP totals $3,260,984.75. The lowest, responsive bid was received from the firm of APAC-Texas, Inc. of Delaware, operating in Beaumont, TX. Their total amount bid including alternates was $2,508,682.55. The firm submitted the required bid surety. The next lowest, responsive bid was received from Excavators & Constructors, Ltd. of Port Arthur, TX. Their total amount bid including alternates was $2,509,381.78, for a difference of $699.23. We are aware of the City of Port Arthur's Resolution No. 99-216 which allows the City to award a competitively bid contract to the lowest, responsive bidder or to the bidder whose principal place of business is in the City of Port Arthur and whose bid is within 3% of the lowest, responsive bid. In this case, the bid of Excavators & Constructors, Ltd. is within 0.028% of the lowest, responsive bid'. 3501. Turtle Creek Dr., Suite 102 Port Arthur, TX 77642 409/7247888 FAX 409(724-1447 ARCENEAUX GATES CONSULTING ENGMEEPS.INC. Mr. Floyd Batiste, CEO February 7, 2008 Page Two In consideration of all bids received, we recommend that the Port Arthur EDC approve the award of this contract to APAC-Texas, Inc. on the basis their firm submitted the lowest, responsive bid. If the PAEDC and City choose to exercise the option provided under Resolution No. 99-216, then we can recommend that-the award of this contract be made to Excavators & Constrcutors, Ltd. of Port Arthur: The estimated construction cost for this project prepared by our firm in last August was $2,256,000 with a recommended contingency of 15°/G, or $338,400, for a project total of $2,594,400. The lowest three bidders were all under our estimate. We recommend that the bid surety from the three lowest bidders be retained until a contract is executed. Bid surety from the other contractors may be returned at this time. We appreciate this opportunity to assist you and look forward to the completion of a successful project for the EDC. Very truly yours, ARCENEAUX & GATES CONSULTING ENGINEERS, INC. -~ ~,~a~(k G Y~y °bti , _'~ 5b ~°e•• ~o~ Ronald J A ceneaux, PE, PLS ~ 2• Preside CEO 506,52 , ~.," Enclosure: Bid Tabulation Bid Forms from Contractors Letter from Triple 8 Services, LLP CPA Resolution No. 99-216 EXHIBIT "G" RECEIVED CITY SECRET~+RY'S OrriC~ ZOCC EEB 18 Pit 4~ 34 Excavators & Constructors, IriC. Ptrone: (409) 721-6030 8869 S. High~~~ay 69 Port Arthur, TX 77640 February 15, 2008 Fax: (409)721-6037 City of Port Arthur 444 4`h Street Port Arthur, TX 77640 Attn: Mayor Deloris "Bobby" Prince Re: Jade Avenue Extension, Phase II Dear Ms. Mayor: ref°"t , '; ~iy4r ..:_ 4.s . _. ... . -a Excavators & Constructors, Ltd. asks that the Mayor and City Council, of the City of Port Arthur, review the action taken by the Board of Directors, for the Port Arthur Economic Development Corporation, at their meeting of Feb. 13, 2008. Bids for the Jade Avenue Extension, Phase II had been received and tabulated.. The results had Apac-Texas Inc., an international firm with offices in Beaumont, at $2,508,682.55 and Excavators & Constructors, Ltd; a business located in Port Arthur; at $2,509,381.78, a difference of $699.23. The E.D.C. Board then acted to award the contract to Apac-Texas. We ask that you not accept this action and award the contract to Excavators & Constructors, Ltd. The very small difference in bids falls within the limits outlined in the City of Port Arthur Resolution No. 99-216, giving local Port Arthur business preference. Our firm has been in business for 40 years and has the ability and experience to construct this project, as evidenced by the number of projects completed both for, and within, the City of Port Arthur. For many years our office was in Beaumont. In 1994 we purchased the property,'•in Port Arthur, where we are now located. We then were able to persuade another Beaumont firm. Waukesha-Pearce, to relocate after 3 years, to a larger facility and we invested an additional $760,000.00 to build the facility they now occupy, keeping them in Port Arthur. As of our efforts the City of Port Arthur has benefited thru both property and sales taxes in thousands of dollars. Some of our projects are listed below: 1. Built a project in Groves funded by TXDOT, for $2.327,809.00 in 1996 2. 9`h Avenue Extension from 365 to the YMCA. Mayor Sumberlin proclaimed "Excavators Day" and Jack Brooks held the dedication ceremony. Work began in February 16, 1993. Completed in Dec. 23 and used 47% of contract time. Job value was $1,690,000.00 3. 9`~' Avenue Extension from Highway 73 to 35`". This project was funded by TXDOT, of which we are still approved to do business. Martin Flodd was at that time a TXDOT employee. 4. Waterline Extension for the City of Port Arthur, which included 16" and 20" waterline. The value of this project of SEVEN miles .vas $2;342,344.37 and used 68.6% of allotted time. Dikita Engineers were the project managers. Martin Flood was over this job. This was in the year 2003. 5. E.D.C. Park, which included several different projects, totaled $3,822,090.34. 6. July 2005, Elizabeth Tran retained Excavators and Constructors to build Royal Meadows. Total bid for this project was $1;890,300.00. It covered an area from 9°i Avenue to Lake Arthur Drive and had 140 Lots. Au st 2005 -September 2006, Hill/Greene subdivision. This included a new 95`h !~ Street with a bridge, and a water main loop from Highway 69 to Highway 365. paving and drainage on Laura Lane for a total of $ 832,834.47. New 8. We were involved at the New Hospital as a subcontractor for L.S.I. We were installing water, sewer and storm sewer. Contract $818,144.00. 9. A project for Anchor Drive was completed by Excavators. This project is located near the Waffle House on-Jimmy Johnson Drive, and had some E.D.C. Funding. 10. A short extension of Jade Avenue was completed by Excavators and Constructors.. Total cost for this extension was funded by E.D.C. for $246,295.00 and completed in July of 2007. , I honestly believe that the E.D.C. Board was not aware of the accomplishments of our small company and the extent of our achievements. We are in our 41 s` year of business, having three generations employed by Excavators and Constructors, including one son, two grandsons, and grandson in-law. Being a local business, we purchase supplies from other Port Arthur businesses whenever possible, and will continue to do so. R'e also use the sen~ices of other local contractors and recommend local firms at every opportunity. We will appreciate any consideration you may offer and make ourselves available for any questions, or concerns, you may have. Sincerely, M CC: Michael "Shane" Sinegal -Mayor Pro-Tem Councilman Jack Chatman, Ji. Councilman Cal Jones Councilman Thomas E Henderson Councilman Martin Flood Councilman John Beard, Jr. Councilman Robert E. Williamson Councilman Willie Lewis Mark Sokolow -City Attorney 2 EXHIBIT "H" e ARCENEAt;IX GATES ARCENEAUX & GATES Consulting Engineers, Inc. Engineers • Surveyors • Planners February 21, 2008 Mr. Mark Sokolow, City Attorney CITY Of PO RT ARTH U R P.O. Box 1089 Port Arthur, Texas 77641-1089 RE: Part Arthur EDC -Extension of Jade Avenue, Phase II Dear Mr. Sokolow: As you requested, we are providing you with a copy of the Contract Documents for this project that can be used for execution once all approvals by the Council and EDC Board are in place. I have enclosed a copy of the Addendum No. 1 which was issued prior to the bidding. Also enclosed is a copy of my recommendation of award along with a tabulation of bids received on January 30, 2008. In preparing our design for this project, we reviewed the agreement between the City of Part Arthur EDC and the Mamie Mcfaddin Ward Heritage Foundation and believe that all stipulations relating to the roadway planning have been met. They included providing driveway access as certain points and providing additional fire hydrants on the Citys water main. The right-of-way for the road was fenced as stipulated. Also, the planned roadway is within easements that either the City or the EDC owns. The City Engineer has also approved the construction plans on January 2, 2008. If there is anything further you need to complete your review, please contact me. Very truly yours, ARCENEAUX & GATES CONSULTING ENGINEERS, INC. Ronald 1. A rq neaux, PE, PLS Presiders 0 cc PAEDC \\CEeK,erver\AA&G\CLG ADMINISIMr10N\fort PrtM1ur EDC ~ 1•nerJ.1.5•tWaw.tloc One 1Lrtle Creek Square 35011Lrne Creek Da, Suile I02 Port Arthur, l7C 77642 4091724-7698 FAX 409/724-1447 EXHIBIT "I" Original is available for viewing in the City Secretary's Office