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INTEROFFICE MEMORANDUM
Date: June 1, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Donald Stanton, Interim Director of Water Utilities
RE: PR 21434—Purchase of 2,000 Itron ERT's
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to purchase
2,000 residential and small commercial water meter electronic transmitters. Transmitters are sole
source from Itron through Republic Meter Inc, of Dallas, Texas. The total price for these
transmitters is $146,500.00 and will be charged to Water Utilities Account No. 410-1253-532.35-
00, Water System Maintenance.
Background:
This procurement is exempt from the bid process under Texas Local Government Code Section
252.022, (a) (7) (D), captive replacement parts or components for equipment. The transmitters
are from a sole-source vendor,the letter is attached.
Budget Impact:
This equipment will cost $146,500.00 and will be maintained in our warehouse inventory until
installation. The equipment is to be charged to the Water Utilities Account No. 410-1253-532.35-
00, Water System Maintenance.
Recommendation:
It is recommended that City Council approve PR 21434, allowing City Manager to purchase
residential and small commercial water meter electronic transmitters.
"Remember, we are here to serve the Citizens of Port Arthur"
P. R. No. 21434
6/1/20 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF
2,000 ITRON ELECTRONIC METER TRANSMITTERS
FOR WATER UTILITIES DEPARTMENT FROM
REPUBLIC METER, INC. OF DALLAS, TEXAS, WITH A
TOTAL PROJECTED BUDGETARY IMPACT OF
$146,500.00. FUNDS ARE AVAILABLE IN WATER
UTILITIES ACCOUNT NO. 410-1253-532.35-00, WATER
SYSTEM MAINTENANCE.
WHEREAS,the purchase of electronic transmitters is needed to address the current ERT
failures and projected replacement needs; and,
WHEREAS, additional electronic transmitters, which are used for the City's residential
and small commercial water meters, are to be available as needed for new installations; and,
WHEREAS, the City standard for these transmitters is Itron transmitters; and,
WHEREAS, staff currently projects this number of transmitters to meet the needs of
operations for approximately 12 months; and,
WHEREAS, the current distributor and sole source for our area is Republic Meter, Inc.,
of Dallas, Texas; and,
WHEREAS, this purchase is authorized by Procurement Policies and Procedures Section
3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of
equipment for compatibility and is available from only one supplier; and,
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022, General Exemptions (a) (7) (D), captive replacement parts
or components for equipment; and,
P. R. No. 21434
6/1/20 bw
Page 2 of 3
WHEREAS, the sole source for bids has been evaluated by Water Utility Operations and
Purchasing (quote sheet attached as Exhibit"A").
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, City Manager of City of Port Arthur is hereby authorized and directed to
purchase 2,000 Electronic Transmitters from Republic Meter, Inc., of Dallas, Texas, in the total
amount of$146,500.00; and,
THAT,funding for this material is to be charged to 410-1253-532.35-00; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of City
Council.
READ, ADOPTED, AND APPROVED THIS day of
2020, at a Regular Meeting of City Council of City of Port Arthur, Texas, by the following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Thurman"Bill" Bartie
Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Ronald Burton
City Secretary City Manager
P. R. No. 21434
6/1/20 bw
Page 3 of 3
APPROVED AS TO FORM:
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Valecia T. eno Clifton + illiams, CPPB
City Attorney Purchasing Manager
Donald Stanton
Interim Director of Water Utilities
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
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Kandy Daniel
Interim Director of Finance
EXHIBIT "A"
(Quote)
Republic Meter Inc. Quote
3839 McKinney Ave,
---"-j
Suite 155-218
1b (1.1.9- Dallas,TX 75204
(214) 215-2224
accounting@republicmeter.com
ADDRESS SHIP TO
Rhonda Standberry Rhonda Standberry
City of Port Arthur City of Port Arthur
PO BOX 1089 111 W H.O. Mills Blvd.
Accounts Payable (Water Water Warehouse
Warehouse) Port Arthur,TX 77641
Port Arthur,Texas 77641
QUOTE# DATE EXPIRATION DATE
20-1069 06/01/2020 09/30/2020
ACTIVITY QTY RATE AMOUNT
ERW-1300-402 2,000 69.00 138,000.00
100W+, Encoder with Integral Connector&Antenna
Connector
Pricing Includes Freight Cost. TOTAL $138,000.00
Price of ERT's will increase to 73.25 on October 1,2020.
Thank You.
Accepted By Accepted Date
itrh,
Knowledge to Shape Your Future
June I,2020
Brian Wallace
Utility Administrator
City of Port Arthur
409-983-8180
Dear Brian:
Please accept this letter as verification that Republic Meter, Inc is the sole source Authorized Itron
Distributor for Itron products including: 100W+radio devices, Itron software,and other Itron parts for the
City of Port Arthur, TX.
If you have any questions,please do not hesitate to call on me.
Best Regards,
Todd M. Miller
Account Executive- Itron
214-738-3081
2111 North Molter Road tel 509-924-9900
Liberty Lake,WA 99019 fax 509-891-3355
www.itron.com toll-free 800-635-5461