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HomeMy WebLinkAboutJUNE 9, 2020 REGULAR MEETING AGENDA THURMAN BILL BARTIE,MAYOR Energy RON BURTON CHARLOTTE MOSES MAYOR PIM TEM City of airy CITY MANAGER COUNCIL MEMBERS: SHERRI BELLARD,TRMC RAYMOND SCO I T,JR. CITY SECRETARY CAL J.JONES O t ►'1/► ([►' I HOMAS J. KINLAW III VAL TREND HAROLD DOUCET,SR. ` �`�� CITY ATTORNEY KAPRINA FRANK AGENDA City Council Regular Meeting June 9, 2020 5 :30 PM NOTICE OF MEETING BY TELEPHONIC & VIDEOCONFERENCE In Accordance With Order Of The Office Of The Governor Issued March 16, 2020, The City Council Of The City Of Port Arthur Will Conduct The Regular Meeting Scheduled At 5:30 P.M. On June 9, 2020 [THERE WILL BE NO PUBLIC ACCESS TO CITY HALL FOR THE MEETING] By Telephonic And Videoconference In Order To Advance The Public Health Goal Of Limiting Face-To-Face Meetings (Also Called "Social Distancing") To Slow The Spread Of The Coronavirus (COVID-19). Any Person May Participate And Address The City Council By Dialing One Of The Following Toll Free Numbers And Entering The Meeting ID: 839-1426-4010 And Participant ID: 189885: (877) 853-5247 US Toll Free (888) 788-0099 US Toll Free In Compliance With The Americans With Disabilities Act, The City Of Port Arthur Will Provide For Reasonable Accommodations For Persons Attending City Council Meetings. To Better Serve You, Requests Should Be Received 24 Hours Prior To The Meeting. Please Contact The City Secretary's Office, At (409) 983-8115. City Council Meeting City Hall Council Chamber City Of Port Arthur June 9, 2020 5:30 PM PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Bartie Mayor Pro Moses Councilmember Scott, Jr. Councilmember Jones Councilmember Kinlaw, III Councilmember Doucet, Sr. Councilmember Frank City Manager Burton City Secretary Bellard, TRMC City Attorney Tizeno Police Chief Duriso Or Designee II. PROCLAMATIONS Proclamations III. PETITIONS & COMMUNICATIONS A. Speakers — None B. Presentations (1) A Presentation By Staff Regarding The April Financial Report (2) A Presentation By Ardurra Group, LLC Regarding Disaster Project Status (3) A Presentation By Staff Regarding Proposed Tree and Landscape Ordinances (4) A Presentation By Staff Regarding Update On PAISD School Zones AGENDA June 9, 2020 III. PETITIONS & COMMUNICATIONS - CONTINUED C. Employee Recognition — None D. Correspondence — None E. Discussion (1) Discussion and Possibly Take Action Regarding the 4th of July Fireworks Display And Other Upcoming Public Events IV. PUBLIC HEARINGS — 6:00 P.M. — NONE V. UNFINISHED BUSINESS — NONE VI. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Request — None B. Expense Reports — None C. Minutes January 7, 2020 Regular Meeting January 27, 2020 Special Meeting (Executive Session) January 27, 2020 Regular Meeting February 4, 2020 Regular Meeting February 13, 2020 Special Meeting February 18, 2020 Special Meeting (Executive Session) February 18, 2020 Regular Meeting February 25, 2020 Special Meeting 2 AGENDA June 9, 2020 VI. CONSENT AGENDA — CONTINUED D. Resolutions (1) P. R. No. 21390 — A Resolution Authorizing The City Manager To Execute A Non-Exclusive Contract For Road Building Materials With Mid County Land Company, Inc. Of Port Arthur, Texas, Martin Marietta, LD Construction, And Gulf Coast Of Beaumont, Texas, AMF Materials And Transport Of Groves, Texas And Vulcan Construction Materials, LLC Of San Antonio, Texas With An Annual Projected Budgetary Impact Amount Of $1,500,000.00. Funding Available In The Following Accounts: Public Works Department: 001-1203-531.36-00 Streets Division — Streets Maintenance, 001- 1204-531.34-00 Drainage Division — Drainage Maintenance, 403- 1274-533.36-00 Landfill Division — Street, Water Utilities Department: 410-1253-532.36-00 Water Distribution Division — Streets; 307-1601-591.86-00 — Capital Projects — Streets (2) P.R. No. 21401 — A Resolution Authorizing The Second Year (Final Renewal) Of A Contract With Spidle & Spidle, Inc., Of Port Arthur, Texas For Dyed, Off-Road Diesel With A Projected Budgetary Impact Of $50,000.00 Funding Is Available In Account No. 403- 1274-533.24-00, Public Works Department Landfill Division - Fuel And Lubrication (3) P.R. No. 21402 — A Resolution Authorizing The City Manager To Execute An Agreement With Crabtree Barricade Systems, Inc. Of Beaumont, Texas For The Annual Striping Of City Streets For The Projected Budgetary Impact Amount Of $30,000.00; Funding Available In The Public Works Department Traffic Division — Other Contractual Services Account No. 001-1205-531.59-00 AGENDA June 9, 2020 VI. CONSENT AGENDA — CONTINUED (4) P.R. No. 21417 — A Resolution Authorizing The City Manager To Enter Into Four (4) Community Development Block Grant (CDBG) Interoffice Agreements With Housing Assistance For Housing Programs, Housing Assistance For Administration, Grants Management, And Public Works. The Resolution Will Also Authorize The City Manager To Enter Into Sub-Recipient Agreements With Nine (9) Non-Profit Organizations For Public Service Activities That Benefit Low And Moderate-Income Residents. The Thirteen (13) Agreements Will Total $1,152,703.00 And Funded With CDBG From The 2020 Program Year (5) P.R. No. 21427 — A Resolution Authorizing The City Manager To Amend The City Of Port Arthur Citizen Participation Plan (6) P.R. No. 21428 — A Resolution Authorizing The City Manager To Amend The 2020 Consolidated Annual Plan With The U.S. Department Of Housing And Urban Development To Receive The Coronavirus Aid, Relief And Economic Security Act (CARES Act) Grant To Prevent, Prepare For, And Respond To Coronavirus (CDBG-CV Grants) In The Amount Of $678,123.00 (7) P.R. No. 21434 — A Resolution Authorizing The Purchase Of 2,000 Itron Electronic Meter Transmitters For Water Utilities Department From Republic Meter, Inc. Of Dallas, Texas, With A Total Projected Budgetary Impact Of $146,500.00. Funds Are Available In Water Utilities Account No. 410-1253-532.35-00, Water System Maintenance (8) P.R. No. 21435 — A Resolution Rescinding Resolution No. 20-033 In Its Entirety, Which Authorized The Execution Of A Homebuyer's Written Agreement For The Purchase Of 1020 6th Street, Port Arthur, Texas Through The City's Homebuyer's Assistance Program (9) P.R. No. 21439 — A Resolution Authorizing The City Manager To Execute A Commercial Refuse Disposal Contract Between The City Of Port Arthur, Texas And KAT Excavation & Construction Inc. Of Sour Lake, Texas For The Purpose Of Disposing Of Refuse At The City's Sanitary Landfill 4 AGENDA June 9, 2020 VI. CONSENT AGENDA — CONTINUED (10) P.R. No. 21440 — A Resolution Authorizing The City Manager To Grant The U.S. Army Corps Of Engineers, Galveston District Temporary Right Of Entry For Operation, Maintenance And Construction Associated With Placement Area 11 In Preparation Of The Dredging Discharge Operation On Pleasure Island (11) P.R. No. 21444 — A Resolution Authorizing The City Manager To Apply To The Economic Development Administration (EDA) For Grant Funding For The Installation Of Conduit Pipes And Switch Boxes To Install Utilities Including Electricity And High-Speed Internet, To Serve The Needs Of Residential And Commercial Customers In The Targeted Area As Defined In The City's 2015 Downtown Revitalization Plan (12) P.R. No. 21446 - A Resolution Authorizing The Execution Of A Homebuyer's Written Agreement For The Down Payment Assistance And Closing Fees Associated With The Purchase Of 1018 5th Street, Port Arthur, Texas, Through The City's Homebuyer's Assistance Program VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions — Non-Consent (1) P.R. No. 21411 — A Resolution Authorizing The City Manager To Enter Into An Agreement With McInnis Construction, Inc. Of Silsbee, Texas For Phase II Repairs To The Department Club In The Amount Of $224,000.00. Funds Available In Account 140-1405- 551.59-00 Project M97910 (Hotel Occupancy Tax Funds) (2) P.R. No. 21436 — A Resolution Authorizing The City Manager To Amend The Emergency Consulting Services Contract With Ardurra Group, LLC Relating To The Covid-19 Pandemic For Additional Compensation Of $25,000.00 To A New Total Not To Exceed Amount Of $50,000.00; Funding Is Available In The City Manager's Contingency Account No. 001-1003-512.59-00 Project No. M97903 AGENDA June 9, 2020 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT - CONTINUED (3) P.R. No. 21447 — A Resolution Approving A Lease Purchase Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Meathead Trucking, LLC In The Highway 73 Business Park For 5.865 Acres At A Cost Of $900.00 Per Month B. Ordinances — Non-Consent (1) P.O. No. 6872 — An Ordinance Extending The Declaration Of Disaster Pursuant To §418.108(b) Of The Texas Government Code (2) P.O. No. 6873 — An Ordinance Of The City Of Port Arthur Amending Chapter 70, Parks And Recreation, Article II Conduct In Public Parks, Section 60 Traffic To Provide For The Regulation Of Vehicles In Public Parks Within The City Limits; Providing A Penalty For Violation By Fine Not To Exceed $500.00, Effective Date And For Publication VIII. ADJOURNMENT OF MEETING *************************************************** NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30 AM On June 10, 2020. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law *************************************************** • 6 RULES OF DECORUM - PERSONS ADDRESSING COUNCIL & AUDIENCE MEMBERS 1. Recognition by Presiding Officer. No person shall address the Council without first being recognized by the Presiding Officer. 2. Speaking Procedure; Limitation on discussion and questioning. Each person addressing the Council shall step up to the microphone provided for the use of the public and give his name and address in an audible tone of voice for the records, state that subject he wishes to discuss, state whom he is representing if he represents an organization or other person, and unless further time is granted by majority vote of the Council, shall limit his remarks to five (5) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter into any discussion, whether directly or through a member of the Council, without the permission of the Presiding Officer. 3. Improper References, Disorderly Conduct By Person Addressing The Council, Any person making, expressly or impliedly, personal, impertinent, slanderous, derogatory, discourteous, snide, or profane remarks or who willfully utters loud, threatening or abusive language, or engages, in any disorderly conduct which would impede, disrupt, or disturb the orderly conduct, the order by the Presiding Officer, and if such conduct continues, may, at the discretion of the Presiding Officer, be ordered barred from further audience before the Council during that Meeting. 4. Addresses After Motion Made or Public Hearing Closed. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by majority vote of the City Council. 5. Campaign Speeches Prohibited. No persons will be allowed to address the City Council by making campaign speeches for or against any candidate who has announced or does announce his intention to run, or issue already ordered on a ballot for election. 6. Disorderly Conduct. No person in the audience shall engage in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting. 7. Limitations on Use of Supplemental Lighting. Limitations on use of supplemental lighting for television and motion picture cameras to create the least amount of interference with or disturbance of Council proceedings and/or discomfort to the public. 8. Persons Having Complaints, Allegations, or Charges Against Individual City Employees. No person shall make any complaint, specific allegation, or charge against an individual City Employee by name in a public meeting unless he first shows that he has pursued appropriate administrative channels. ENFORCEMENT OF DECORUM Warning.All persons shall at the request of the Presiding Officer, be silent. Removal. If, after receiving a warning from the Presiding Officer, a person persists in disturbing the meeting, such Officer may order him to remove himself from the meeting. If he does not remove himself, the Presiding Officer may order the Sergeant-at-arms to remove him. Resisting Removal,Any person who resists removal by the Sergeant-at-arms shall be charged with violating V.T.C.A, Penal Code 42.05. Motions To Enforce.Any Councilmember may move to require the Presiding Officer to enforce this division, and the affirmative vote of a majority of the Council shall require him to do so. RULES OF PROCEDURE The City Secretary shall make public, in accordance with the Texas Open Meetings Law, an agenda containing all business to be discussed at a meeting of the City Council. Persons Requesting To Be Heard On Agenda Items(1) Residents. Any resident who wishes to address the Council on any matter may do so by notifying the City Secretary in accordance with the Texas Open Meetings Law. (2) Nonresidents. Any nonresident wishing to address the Council shall notify the City Secretary and specify his interest in the matter being considered. The City Secretary shall present such request to the Presiding Officer for approval before placing the name on the Agenda. Specific Agenda Items. After a motion, second and discussion by the City Council on any specific agenda item, and before a vote is taken, the Presiding Officer shall recognize any citizen in the audience wishing to address the council on such item,who shall be permitted to address the Council thereon for a period of three(3) minutes."Specific Agenda Items" are defined as any item specified on the Notice of Meeting posted for purposes of the Texas Open Meetings Law and which becomes the subject of a motion before the Council.