HomeMy WebLinkAboutPR 21405: PURCHASE OF 12 VEHICLES FOR THE POLICE DEPARTMENT City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: May 26, 2020
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Managerir 157,Ap
From: Timothy Duriso, Chief of Police
RE: P.R. 21405 —Purchase of 12 Vehicles for the Police Department
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the purchase of
twelve (12) vehicles for the Police Department for equipment replacement, with a projected
budgetary impact of$369,880.50.
Background:
The Police Department submitted equipment replacement requests for vehicles to the City
Manager for the current fiscal year and was approved to replace nineteen vehicles,
encompassing both marked and unmarked units. At the time of the original request, there were
twelve vehicles that were completely out of service due to wrecks and mechanical issues. At
this time, fifteen units are completely non-operational. Six of those fifteen units were totaled
as a result of damages and the City received insurance proceeds. Our original replacement
request consisted of twenty six vehicles to be replaced; beyond the fifteen that are non-
operational,the additional eleven vehicles that were requested have in excess of 100,000 miles.
Silsbee Ford participates in GoodBuy Cooperative Purchasing and has an affiliate dealership,
Lake Country Chevrolet of Jasper that also participates in GoodBuy Cooperative Purchasing.
They provided a quote for the purchase of ten (10) marked police units (2020 Ford Explorers
with police package) and two (2) unmarked civilian units (2020 Chevrolet Equinox) and
Goodbuy administrative fees of $300 (one for each dealership) for a total of $369,880.50;
Silsbee Ford total of $327,167.50 and Lake Country Chevrolet total of $42,713.00. The
Silsbee Ford dealership advised that the availability of the marked vehicles is not immediate
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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due to issues in manufacturing but we are able to secure them by Purchase Order. As the
Police Department actively uses our fleet twenty-four(24) hours a day, these vehicles are
necessary to provide adequate services to the citizens of our community.
Budget Impact:
The funding is available in account 625-1801-521.93-00
Recommendation:
It is recommended that the City Council approve the purchase of twelve (12) vehicles for the
Police Department for equipment replacement, with a projected budgetary impact of
$369,880.50 as discussed and/or outlined above.
"Remember, we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PORT ARTHUR POLICE DEPARTMENT FST *y
X31.
MEMORANDUM cE
To: Timothy Duriso, Chief of Police
From: Lt. Chris Segler, Fleet Supervisor
Date: May 7, 2020
Subject: Fleet Replacement Request
The submitted 2019-2020 vehicle replacement request listed 26 units to be replaced.
Of those units, 19 were approved to be replaced during the budget approval meeting.
At the time, there were 12 listed vehicles that were non-operational.
The list of our vehicle needs has been updated and we now have 15 units that are
non-operational. There are two other units that are awaiting determination as to
whether they will be total losses or not by TML. Of those 15 units, 6 units were
totaled due to crashes and the City received insurance proceeds as a result. The
additional four vehicles that would be replaced have in excess of 100,000 miles and
high year to date cost and lifetime maintenance cost.
The approved capital reserve budget lists 19 vehicles in the amount of$824,400 for
the Police Department unit replacements. Utilizing the original quotes provided, the
breakdown of 19 vehicles are:
2020 Ford Explorer PPV $33,136.75 x 12 = $397,941
2020 Chevrolet Equinox $21,806.50 x 7 = $152,945
Total $550,886
The remainder of the monies designated would have been utilized for the purchase
and installation of police equipment.
o EquipmentNehicle Replacement Request for FY 19-20
Original Submission for Budget Process
Department Name:_Police
In the last column, number the department's(not division)highest priority as 1,second highest as 2,etc.
Equip. Model Odometer FY 18-19 Replace with Estimated Dept
No. Year Make Model Reading YTD Maint LTD Maint Make/Model Replac.Cost Division Priority Notes
1714 2008 Ford Crown Vic 93,855 93.70 5,390 20 Chevy Impala $33,000 CID 1 Wrecked-Ins pending
1852 2010 Chevrolet Tahoe 78,648 62.92 6,611 20 Ford Explorer $47,100.00 Patrol Sgt 2 Wrecked=TML TOTALED
1866 2010 Chevrolet Tahoe 111,685 0 5,172 20 Ford Explorer $47,100.00 Patrol Sgt 3 Wrecked=TML TOTALED
1938 2013 Dodge Charger 47,735 0 2,635 20 Ford Explorer $47,100.00 Patrol 4 Wrecked=costly repair
1885 2012 Dodge Charger 81,838 0, 14,346 20 Ford Explorer $47,100.00 Patrol 5 Costly repair=Inactive
1808 2010 Dodge Charger 146,000 SO 9,322 20 Chevy Impala $33,000 CID 6 Costly repair=Inactive
1937 2013 Dodge Charger 116,199 704.95 8.479 20 Ford Explorer $47,100.00 Patrol 7 Costly repair=Inactive
1752 2009 Ford Crown Vic 172,939 0 20 Chevy Impala $33,000 CID 8 Costly repair=Inactive
1953 2013 Chevrolet Tahoe 105,365 0 20,991 20 Ford Explorer $47,100.00 Patrol 9 Replace Motor-costly repair
1830 2010 Dodge Charger 122,337 0 10,699 20 Ford Explorer $47,100.00 Patrol 10 Costly repair
1820 2010 Dodge Charger 95,731 0 7,716 20 Ford Explorer $47,100.00 Patrol 11 Blown Motor-costly repair
1967 2008 Chevrolet Malibu 77,155 0 20 Chevy Impala $33,000 CID 12 Blown Motor-costly repair
1993 2014 Chevrolet Tahoe 112,544 1642.07 8,783 20 Ford Explorer $47,100.00 Patrol 13
1951 2013 Chevrolet Tahoe 125,421 1038.96 8,706 20 Ford Explorer $47100.00 Patrol 14
1952 2013 Chevrolet Tahoe 124,443 1263.8 15,719 20 Ford Explorer $47,100.00 Patrol 15
1944 2013 Chevrolet Tahoe 102,946 1198.91 7,427 20 Ford Explorer $47,100.00 Patrol 16
1643 2008 Ford Taurus 119,962 39.00 20 Chevy Impala $33,000 CID 17
1996 2014 Chevrolet Tahoe 112,176 992.00 15,588 20 Ford Explorer $47,100.00 Patrol 18
1854 2010 Chevrolet Tahoe 102,926 745.10 8,106 20 Ford Explorer $47,100.00 Patrol Sgt 19
1815 2010 Dodge Charger 144,222 355.91 20 Chevy Impala $33,000 CID 20
1807 2010 Dodge Charger 110,563 312.78 5,088 20 Ford Explorer $47,100.00 Admin 21
1862 2010 Dodge Charger 136,001 0 20 Chevy Impala $33,000 CID 22
1950 2013 Chevrolet Tahoe 103,223 673.16 7.501 20 Ford Explorer $47,100 00 Patrol(K9 Pool) 23
1811 2010 Dodge Charger 147,484 0 20 Chevy Impala $33,000 CID 24
2000 2014 Chevrolet Tahoe 100,491 1118.58 5,478 20 Ford Explorer $47,100.00 Patrol 25
2047 2015 Chevrolet Tahoe 112,778 5702.25 11,169 20 Ford Explorer $47,100.00 Patrol 26
Total Estimated Cost 1,111,800
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P.R. No. 21405
5/18/20 mf
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF TWELVE (12)
VEHICLES FOR THE POLICE DEPARTMENT VIA THE TEXAS
GOODBUY PURCHASING PROGRAM CONTRACTS FROM SILSBEE
FORD OF SILSBEE, TEXAS AND LAKE COUNTRY CHEVROLET OF
JASPER, TEXAS, IN THE TOTAL AMOUNT OF $369, 880 . 50;
FUNDING AVAILABLE IN ACCOUNT NUMBER 625-1801-521. 93-
00 .
WHEREAS, the Police Department has vehicle equipment
replacement needs that were approved in the current budget in
order to provide adequate service to the citizens of Port
Arthur; and
WHEREAS, Silsbee Ford of Silsbee, Texas has identified
ten (10) new 2020 model Ford Explorers with police packaging
in manufacturing that will be available for purchase that will
meet the current needs of the Police Department; and
WHEREAS, Lake Country Chevrolet of Jasper, Texas
currently has two (2) 2020 civilian model Chevrolet Equinox
available for purchase that will meet the need for vehicles
for the Administration and Criminal Investigations Divisions
of the Police Department; and
WHEREAS, pursuant to Chapter 271 of the Texas Local
Government Code, a city may participate in cooperative
purchasing programs such as GoodBuy Purchasing, as an
alternative to a formal bid process; and
WHEREAS, pursuant to Resolution No. 18-180, the City of
Port Arthur entered into an interlocal agreement for
cooperative purchasing with the Good7Ruy Purchasing Program;
and
WHEREAS, both Silsbee Ford (Exhibit A) and Lake Country
Chevrolet (Exhibit B) participate in the GoodBuy program and
has provided quotes for the purchase of a total of twelve (12)
vehicles for the police department in the total of
$369, 880 . 50 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council and the City of Port
Arthur authorizes the purchase of twelve (12) vehicles for the
Police Department via the Texas GoodRuy contracts from Silsbee
Ford of Silsbee, Texas and Lake Country Chevrolet of Jasper,
Texas in the total amount of $369, 880 . 50 .
Section 3 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of ,
A.D. , 2020, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote :
AYES:
Mayor: ,
Councilmembers:
NOES :
Thurman Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
•Ik Lam- • ,.
Val Tiz:no, City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, Ci Manager
A 5- -,?(90e ca,410
Timothy-D _o, Chief 6f Police
APPROVED1FOR THE AVAILABILITY OF FUNDS:
441,64,
Clifton Williams, CPPB
Purchasing Manager
Kandy Daniel, Interim Director of Finance
EXHIBIT A
dbu
1,11 11:111: :.1 ill.Y
PRODUCT PRICING SUMMARY
GOODBUY 20-8F000 VEHICLES
VENDOR—Silsbee Ford.1211 Hwy 96 N.,Silsbee TX 77656
End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE
Contact: CHRIS SEGLER Phone: 409-880-9191
Email: Email: gangelle.cowboyfleet(c�gmail.com
Product Description: 2020 FORD EXPLORER PPV Date: May 8,2020
A. Bid Item: A.Base Price: $ 32,840.00
B. Factory Options
Code Options Bid Price Code Options Bid Price
3.3L V6 CREDIT $ EXT WHITE
17A AUX REAR AIR $ 610.00
51 R DRV LED SPOT LIGHT $ 395.00 FRONT CLOTH NINYL REAR SEATS
60A GRILL WIRING $ 50.00 REAR CAMERA
86T RR TAILLAMP HSG. $ 60.00 AWD
SYNC(BLUE TOOTH) VINYL FLOORS
FRT.LIGHT HOUSING CRUISE CONTROL
AM/FM/CD
POWER WINDOWS/LOCKS
POWER SEAT
Total of B.Published Options: $ 1,115.00
Published Option Discount(5%) $ (55.75)
C. Additional Options Inot to exceed 25%] $- 0.0 %
Options Bid Price Options Bid Price
Total of C. Unpublished Options: S -
D. Floor Plan Interest(for in-stock and/or equipped vehicles): S -
E. Lot Insurance(for in-stock and/or equipped vehicles): S -
F. Contract Price Adjustment: PREFFERED CUSTOMER DISCOUNT S (1,300.00)
G. Additional Delivery Charge: 50 miles S 87.50
H. Subtotal: $ 32,686.75
I. Quantity Ordered 10 x K= $ 326,867.50
J. Trade in: $ -
K. GOODBUY Administrative Fee($300 per purchase order) $ 300.00
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE $ 327,167.50
EXHIBIT B
dbu
PRODUCT PRICING SUMMARY
GOODBUY 20-8F000 VEHICLES
VENDOR—LAKE COUNTRY CHEVROLET 2152 N.WHEELER ST.JASPER TEXAS 75951
End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE
Contact: MICHAEL FRATUS Phone: 409-880-9191
Email: Email: gangelle cowboyfleet(a gmail.com
Product Description: 2020 CHEVROLET EQUINOX Date: May 8,2020
A. Bid Item: A.Base Price: S 21,119.00
B. Factory Options
Code Options Bid Price Code Options Bid Price
1.5L 4 CYL
AUTO
POWER WINDOWS/LOCKS
CRUISE
Total of B.Published Options: $ -
Published Option Discount(5%) S -
C. Additional Options!not to exceed 25%1 S= 0.0 %
Options Bid Price Options Bid Price
Total of C.Unpublished Options: S -
D. Floor Plan Interest(for in-stock and/or equipped vehicles): S -
E. Lot Insurance(for in-stock and/or equipped vehicles): S -
F. Contract Price Adjustment:
G. Additional Delivery Charge: 50 miles S 87.50
H. Subtotal: S 21,206.50
1. Quantity Ordered 2 x K= S 42,413.00
J. Trade in: S -
K. GOODBUY Administrative Fee($300 per purchase order) $ 300.00
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE $ 42,713.00