HomeMy WebLinkAboutPR 21418: PURCHASE OF PORTABLE RADIOS AND MOBILE RADIOS C1 irC
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INTEROFFICE MEMORANDUM
Date: June 2, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Larry D. Richard, Fire Chief
RE: PR 21418 Purchases of Portable Radios and Mobile Radios
Introduction:
The intent of this Agenda Item is to seek the City Council's approval of Proposed Resolution
21418 authorizing the purchase of seven (7) Portable Radios and two (2) Mobile Radios from
Motorola Solutions of Houston, Texas through HGAC contract RA05-18 for$46,602.83
Background:
The Fire Department has found it necessary to purchase seven (7) Motorola APX6000 portable
radios with accessories and two (2) Motorola APX6500 mobile radios with accessories. This
equipment will be added to the department inventory to replace old equipment that has reached
end of life. The ability to communicate with Port Arthur Dispatch and other Officers is a
critical need.
Budget Impact:
Funding is available in 001-1121-522.25-00
Recommendation:
The Fire Department recommends approval of this resolution.
"Remember, we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No .21418
06/23/20 ldr
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF SEVEN (7)
PORTABLE RADIOS AND TWO (2) MOBILE RADIOS WITH
ACCESSORIES FOR THE FIRE DEPARTMENT FROM MOTOROLA
SOLUTIONS OF HOUSTON, TEXAS, THROUGH HGAC CONTRACT RA05-
18 IN THE AMOUNT OF $46, 602 . 83; FUNDING IS AVAILABLE IN
ACCOUNT NUMBER 001-1121-522 . 25-00
WHEREAS, the Fire Department has found it necessary to
purchase seven (7) portable radios and two (2) mobile radios with
accessories; and,
WHEREAS, the radios currently in use have reached end of life
and are no longer supported; and,
WHEREAS, pursuant to Chapter 271 Subchapter D of the Local
Government Code, a city may participate in cooperative purchasing
programs established by the State Facilities Commission for the
purchase of goods at prices established through purchase contracts
of the Commission; and,
WHEREAS, pursuant to Res . 11-196, the City of Port Arthur
entered into an interlocal agreement for cooperative purchasing
with H-GAC Buy Cooperative Purchasing Program; and,
WHEREAS, Port Arthur Fire Department currently utilizes
Motorola radios on the existing radio system; and,
WHEREAS, the Fire Department must use radios that are
compatible with the existing radio system and considers it
unfeasible to purchase various brands of radios, causing the
department to maintain various brands of batteries, chargers, other
ancillary equipment, resulting in higher costs; and,
P.R. No.21418
06/23/20 ldr
WHEREAS, this purchase is also exempt from the bid process
under Texas Local Government Code Section 252 . 022, General
Exemptions (A) (7) (D) , captive replacement parts or components for
equipment; and,
WHEREAS; Motorola Solutions has provided a quote for Motorola
APX6500 mobile radios with accessories and Motorola APX6000
portable radios and accessories with HGAC Contract RA05-18 pricing
(see quotes attached hereto as Exhibit "A") ; and,
WHEREAS, funds are available for this purchase in Account
Number 001-1121-522 . 25-00 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are
true and correct .
Section 2 . That the City Council hereby authorizes the
purchase of seven (7 ) portable radios and two (2 ) mobile radios
from Motorola Solutions of Houston, Texas, through HGAC Contract
No. RA05-18 in the total amount of $46, 338 . 13 .
Section 3. That a copy of the caption of this Resolution
shall be spread upon the Minutes of the City Council .
READ, ADOPTED, AND APPROVED, this day of ,
2020 AD, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas by the following vote: AYES :
P.R. No.21418
06/23/20 ldr
Mayor:
Councilmembers:
NOES:
Thurman Bill Bartie,
Mayor
ATTEST:
Sherri Bellard
City Secretary
AP—ROVED AS TO FORM:
/ / 1 A
� � fit" r
Val Ti (•no
City At orney
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
APPROVED AS TO AVAILABILIT F FUNDS:
Kandy Daniel
Fin nce Director
Clifton Williams, CPPB
Purchasing Manager
® MOTOROLA.SOL UTIO7V
7840 N.Sam Houston Pkwy W
Houston.Texas 77064
Chief Larry Richard
Larry.Richard@ponarthurtx.gov
portarthurtx.gov
City of Port Arthur Fire Department
REGIONAL RADIO SUBSCRIBER EQUIPMENT
V1
HGAC CONTRACT RA05.18
Item Quant Model Description HGAC Contract Extended
1 M25URS9PW1AN APX6500 71800 MHZ MID POWER MOBILE S 3,920.26 S 3,920.26
to 0444AE ADD:APX CONTROL HEAD SOFTWARE
lb G174AD ADD:ANT 3DB LOW-PROFILE 762-870
1c W22BA ADD:STD PALM MICROPHONE APX
id B1 KR ADD:AUXILARY SPKR 7.5 WATT
le GA00255AF ADD:5Y ESSENTIAL ACCIDENTAL DAMAGE
1f GA00235AA ADD:NO GPS ANTENNA NEEDED
19 G806BE ADD:ASTRO DIGITAL CAI OPERATION
lh GS1AU ENH:SMARTZONE OPERATION APX6500
11 G361AH ENH:P25 TRUNKING SOFTWARE APX
1j QA01648AA ADD:ADVANCED SYSTEM KEY-HARDWARE KEY
1k G442AJ ADD:05 CONTROL HEAD
11 G67BC ADD:REMOTE MOUNT MID POWER
2 1 SVCO3SVC0115D Subscriber Programming S 90.00 S 90.00
Standard Cable Length 17'
Total $ 4,010.26
2020 SETRRS Trade In Prommotlonal Discount Pricing
Orders oust be placed no later than 12111.2020
Orders must ship no later than 123112020 Total S 4,010.26
HGAC Fee(PAID)
TAX EXEMPT
SHIPPING FREE
'Actual Pnce May Vary Slightly Depending on Quantity TOTAL S 4,010.26
Motorola Quote Will Be Actual Pnce
® M4=11-0170LA.SOLA TIONS
7840 N.Sam Houston Pkwy W.
Houston.Texas 77064
Chief Larry Richard
Larry.Richard(gportarthurtx.gov
City of Port Arthur Fire Department
REGIONAL RADIO SUBSCRIBER EQUIPMENT
V1
HGAC CONTRACT RA05-18
Item Quant Model Description HGAC Contract Extended
1 H98UCF9PW6BN APX6000 700!800 MODEL 2.5 PORTABLE $ 4,200.56 $ 4,200.58
to HA00025AG ADD:BY ESSENTIAL ACCIDENTAL DAMAGE
lb QA06304AA ALT:LI-ION IMPRES 2 4500 MAH UUCSA RUGGED
1c QA01648AA ADD:ADVANCED SYSTEM KEY-HARDWARE KEY
td QA01427AB ALT:IMPACT GREEN HOUSING
10 QA02006AA ENH:APX6000XE RUGGED RADIO
1f Q806BM ADD:ASTRO DIGITAL CAI OPERATION
1g H38BT ADD:SMARTZONE OPERATION
10 Q361AR ADD:P25 9600 BAUD TRUNKING
2 1 NNTN8863A CHARGER,SINGLE-UNIT,IMPRES 2,3A,100-240VAC,US $ 140.25 $ 140.25
3 1 PMMN4107C XE500 EXTREME TMP GREEN,NXT GEN FIRE RSM MODEL 1.5 $ 440.00 $ 440.00
4 1 NNTN8921 BATT IMPRES 2 UION TIA4950 R IP68 4500T $ 153.00 $ 153.00
5 1 PMLN7905A CARRY ACCESSORY-CASE,APX6000XE 3 FIXBL TIA BATTERY $ 46.50 $ 46.50
6 1 NNTN7624C IMPRES Single-Unit Rapid Rate Vehicular Charger $ 354.00 $ 354.00
7 1 SVCO3SVC0115D Subscriber Programming $ 90.00 $ 90.00
Total $ 5,424.33
2020 SETRRS Trade In Prommotlonal Discount Pricing
Orders must be placed no later than 12/11/2020
Orders must ship no later than 12,31/2020 Total $ 5,424.33
HGAC Fee(PAID)
i>.X EXEMPT
SHIPPING FREE
'Actual Price May Vary Slightly Depending on Quantity TOTAL $ 5,424.33
Motorola Quote Will Be Aclual Price
Qty Item Unit Extended
2 Mobile $ 4,010.26 $ 8,020.52
7 Portable $ 5,424.33 $ 37,970.31
4 Battery $ 153.00 $ 612.00
$ 46,602.83