HomeMy WebLinkAboutPR 21448: CONTRACT WITH GT DISTRIBUTORS, INC., BUYBOARD CONTRACT FOR PURCHASE OF UNIFORMS FOR THE FIRE DEPT. orgy.
City of Ci
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'Texas
INTEROFFICE MEMORANDUM
Office of the Fire Chief
Date: June 4, 2020
To: Ron Burton, City Manager
From: Larry Richard, Fire Chief
RE: Proposed Resolution 21448
Nature of the Request:
City Council authorizes the City Manager to execute a one-year agreement with GT Distributors
Inc., of Austin, Texas with Buyboard pricing for the purchase of uniform shirts, pants, belts,
winter jackets, and duty boots in an amount estimated to be $42,000.
Staff Analysis, Considerations:
In recent years the Fire Department purchased uniform shirts, pants, and duty boots from GT
Distributors Inc., with satisfactory results, the Fire Department wishes to continue purchasing
from GT Distributors Inc. These items are replaced on an as needed basis.
Recommendations:
The Fire Department recommends approval of this resolution.
Budget Considerations:
This purchase is budgeted in Fire Department Account#001-1121-522.26-00
"Remember we are here to serve the Citizens of Port Arthur"
P. O. BOX 1089 * PORT ARTHUR, TEXAS 77641-1089 * 409/983-8101 * FAX 409/982-6743
P.R. No. 21448
6/4/20 ldr
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO
A CONTRACT WITH GT DISTRIBUTORS, INC. OF AUSTIN, TEXAS,
UNDER A BUYBOARD CONTRACT, FOR THE PURCHASE OF UNIFORMS
FOR THE FIRE DEPARTMENT, WITH A PROJECTED BUDGETARY
IMPACT OF $42, 000 . 00; FUNDING AVAILABLE IN FIRE
DEPARTMENT ACCOUNT NO. 001-1121-522 .26-00.
WHEREAS, the Port Arthur Fire Department purchases and
supplies uniform shirts, pants, belts, winter jackets and duty
boots for its employees; and
WHEREAS, in past years the Fire Department has purchased
these items from GT Distributors, Inc. , of Austin, Texas, with
satisfactory results and the current contract expired on April 9,
2020; and
WHEREAS, GT Distributors, Inc . is an approved vendor
through a Buyboard contract; and
WHEREAS, pursuant to Chapter 271 of the Local Government
Code, a city may participate in a cooperative purchasing program
such as BuyBoard; and
WHEREAS, pursuant to Resolution No. 02-341, the City of
Port Arthur entered into an interlocal agreement for cooperative
purchasing with the BuyBoard Cooperative Purchasing Program; and
WHEREAS; GT Distributors, Inc, has provided a quote for
uniform shirts, pants, belts, winter jackets and duty boots with
BuyBoard Contract No. 603-20 pricing; (see quotes attached hereto
as Exhibit "A" ) ; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
Section 1. That the facts and opinions in the preamble
are true and correct .
Section 2. That the City Council herein authorizes the
City Manager to enter into a contract with GT Distributors, Inc.
of Austin, Texas, through a BuyBoard Contract for the purchase of
Fire Department uniforms, with a projected budgetary impact of
$42, 000, in substantially the same form as attached hereto as
Exhibit "B" .
Section 3 . That a copy of the caption of this resolution
shall be spread upon the Minutes of the City Council .
P.R. No. 21448
6/4/20 ldr
READ, ADOPTED AND APPROVED on this day of
, 2020, at a Regular Meeting of the City Council of
the City of Port Arthur, Texas, by the following vote: AYES :
Mayor:
Councilmembers:
NOES:
Thurman Bill Bartle, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
(13
Val Tiz o, City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Daniel
Interim Finance Director
/
(4-/Cd4g
Clifto Wil Tams, CPPB,
Purchasing Manager
P.R. No. 21448
6/4/20 ldr
EXHIBIT "A"
Quote QTEU007862
0Date 6/3/2020
10.
Page: 2
to ( IV GT Distributors -Austin
P.O. Box 16080
*jpu�O�PAustin TX 78761
D.S�� 1IJJ�� (512) 451-8298 Ext. 0000
Bill To: Ship To:
Port Arthur Fire Department (TX) Port Arthur Fire Department (TX)
Attn Account Payable 300 Waco Ave
PO Box 1089 Attn: Paul Washburn
Port Arthur TX 77641 REF PO#
Port Arthur TX 77640
Purchase Order No. Customer ID Salesperson ID Shipping Method Payment Terms Req Ship Date Master No.
MASTER UNIFORM 2C 009277 KG FEDEX-GROUNDN NEI 15 0/0/0000 1.914.296
Quantity Item Number Description UOM Unit Price Ext. Price
No oversize fees on stock sizes
Female# ELB-P844LC-size
1 HP-8016 Hero's Pride-Paramedic Patch-Large EA S2.99 $2.99
HP-8015 Lic Para $3.99ea
HP-8016 Paramedic$2.99ea
HP-8017B EMT-((Advanced)$2.99ea
HP-8018 EMT-B/HP-8019 ECA$2.99ea
1 GT-ALTERATION Alterations done by GT Seamstress-Explain EA $0.00 $0.00
Add dept left/DOH on Rt
****************************
1 GOW-70B1-LR GOW-ZED Barrier LG Reg Navy Jkt EA $138.60 $138.60
Silver FD Buttons
1 GT-ALTERATION Alterations done by GT Seamstress-Explain EA $0.00 $0.00
Add dept left sleeve only
1 DM-1611-34 Garrison Belt Plain Black/Nickel Sz 34 EA $22.25 $22.25
sz 46-52 cost$26.10ea
sz 54-60 cost$30.25ea
****************************
1 511-12001-019-10 511-ATAC 8 Inch Side Zip-Black-10M PR S81.19 $81.19
1 511-12018-019-9 511 ATAC 6 Boot Black 9 PR $70.70 $70.70
1 NOTES: Notes: EA $0.00 $0.00
Quotation reflects BuyBoard Contract 603-20.
Contract period 04/01/20-03/31/21.
Email BuyBoard PO's to info@buyboard.com
All returns must be authorized by GT Distributors. Interest charges on past Subtotal $578.83
due invoices at the maximum rate allowed by law. Misc $0.00
Thank You for your Business/' Tax $0.00
Krystal Guerrero Freight $0.00
Total $578.83
Quote QTE0007862
Date 6/3/2020
Page: 1
GT Distributors -Austin
P.O. Box 16080
5p�to�s, Austin TX 78761
JI (512) 451-8298 Ext. 0000
Bill To: Ship To:
Port Arthur Fire Department (TX) Port Arthur Fire Department (TX)
Attn Account Payable 300 Waco Ave
PO Box 1089 Attn: Paul Washburn
Port Arthur TX 77641 REF PO#
Port Arthur TX 77640
Purchase Order No. Customer ID Salesperson ID Shipping Method Payment Terms Req Ship Date Master No.
MASTER UNIFORM 2C 009277 KG FEDEX-GROUNDN NET 15 0/0/0000 1 914.296
Quantity Item Number Description UOM Unit Price Ext. Price
1 ELB-E2874R-32 Elbeco EMS Pant 65-35 PC Men's Mid Navy 32 EA 557 75 557 75
No oversize fees on stock sizes
Female#ELB-2884LC-size
*********************************
1 GT-ALTERATION Alterations done by GT Seamstress-Explain EA $0.00 $0.00
Hem to length specified
****************************
1 ELB-E314RN-34 Elbeco Trouser 100% Poly Men's Navy W34 EA $48.60 $48.60
No oversize fees on stock sizes
Female#ELB-E9314LC-size
*****kit**************************
1 GT-ALTERATION Alterations done by GT Seamstress-Explain EA $0.00 $0.00
Hem to length specified
****************************
1 ELB-P867-L Elbeco-SS Shirt-65-35 PolyCotton-Wht-Large EA $34.65 $34.65
No oversize fees on stock sizes
Female# ELB-P811 LC-size
********************************
1 ELB-P877-15.5X33 Elbeco-Paragon Plus Shirt-LS-White LA 539.80 $39.80
No oversize fees on stock sizes
Female#ELB-P801 LC-size
***********************************************
1 ELB-P834-L Elbeco Shirt 65/35 SS Dark Navy Large EA $38.60 538.63
No oversize fees on stock sizes
Female# ELB-P854LC-size
********************************
1 ELB-P824-16.5X33 Elbeco Paragon Plus Shirt LS Navy 16.5x33 EA S43 70 543.70
P.R. No. 21448
6/4/20 ldr
EXHIBIT "B"
CONTRACT FOR THE PURCHASE OF UNIFORM SHIRTS,
PANTS, BELTS, WINTER JACKETS, AND DUTY BOOTS FOR
FIREFIGHTERS
THIS AGREEMENT, made this day of , 2020, by and between the City
of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "Owner" or "City" and GT DISTRIBUTORS, INC., a Corporation herein
acting by and through its AGENT, , hereinafter called "Contractor".
WITNESSETH: That for and in consideration of the payments, terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1) The Port Arthur Fire Department purchases uniform shirts, pants and duty boots.
2) The Contractor agrees to provide uniform shirts, pants, belts, winter jackets and duty boots
as specified in the attached specifications at the unit costs specified in the contract
documents.
3) The term of the Contract is for a one year period.
4) The term "Contract Documents"means and includes the following:
1. Agreement
2. Quote with Buy Board Pricing
5) This agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
6) IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed
an original on the date first written above.
Executed on the day of 2020.
CITY OF PORT ARTHUR
BY:
Ron Burton, City Manager
ATTEST:
CITY SECTETARY
I
Executed on the day of 2020.
GT DISTRIBUTORS, INC
CONTRACTOR
By:
Print Name
Title
WITNESS:
Print Name:
Quote QTEU007862
Date 6/3/2020
Page: 1
�, GT Distributors -Austin
P.O. Box 16080
. tr�p�to�s, Austin TX 78761
01S (512) 451-8298 Ext. 0000
Bill To: Ship To:
Port Arthur Fire Department (TX) Port Arthur Fire Department (TX)
Attn Account Payable 300 Waco Ave
PO Box 1089 Attn: Paul Washburn
Port Arthur TX 77641 REF PO#
Port Arthur TX 77640
Purchase Order No. Customer ID Salesperson ID Shipping Method Payment Terms Req Ship Date Master No.
MASTER UNIFORM 2C 009277 KG FEDEX-GROUNDN NET 15 0/0/0000 1,914.296
Quantity Item Number Description UOM Unit Price Ext. Price
1 ELB-E2874R-32 Elbeco EMS Pant 65-35 PC Men's Mid Navy 32 EA S57.75 S57.75
No oversize fees on stock sizes
Female# ELB-2884LC-size
*********************************
1 GT-ALTERATION Alterations done by GT Seamstress-Explain EA S0.00 $0.00
Hem to length specified
****************************
1 ELB-E314RN-34 Elbeco Trouser 100% Poly Men's Navy W34 EA $48.60 $48.60
No oversize fees on stock sizes
Female#ELB-E9314LC-size
**********************************
1 GT-ALTERATION Alterations done by GT Seamstress-Explain EA $0.00 $0.00
Hem to length specified
******-**********************
1 ELB-P867-L Elbeco-SS Shirt-65-35 PolyCotton-Wht-Large EA $34.65 $34.65
No oversize fees on stock sizes
Female#ELB-P811 LC-size
********************************
1 ELB-P877-15.5X33 Elbeco-Paragon Plus Shirt-LS-White EA $39.80 $39.80
No oversize fees on stock sizes
Female#ELB-P801 LC-size
***********************************************
1 ELB-P834-L Elbeco Shirt 65/35 SS Dark Navy Large EA $38.60 $38.60
No oversize fees on stock sizes
Female#ELB-P854LC-size
********************************
1 ELB-P824-16.5X33 Elbeco Paragon Plus Shirt LS Navy 16.5x33 EA $43.70 $43.70
Quote QTEU007862
Date 6/3/2020
Page: _ 2
46, GT Distributors - Austin
rS, P.O. Box 16080
t�IDIII° • Austin TX 78761
pis (512) 451-8298 Ext. 0000
Bill To: Ship To:
Port Arthur Fire Department (TX) Port Arthur Fire Department (TX)
Attn Account Payable 300 Waco Ave
PO Box 1089 Attn: Paul Washburn
Port Arthur TX 77641 REF PO#
Port Arthur TX 77640
Purchase Order No. Customer ID Salesperson ID Shipping Method Payment Terms Req Ship Date Master No.
MASTER UNIFORM 2C 009277 KG FEDEX-GROUNDN NET 15 0/0/0000 1,914,296
Quantity Item Number Description UOM Unit Price Ext. Price
No oversize fees on stock sizes
Female#ELB-P844LC-size
***************************#*######
1 HP-8016 Hero's Pride-Paramedic Patch-Large EA S2.99 S2.99
HP-8015 Lic Para$3.99ea
HP-8016 Paramedic$2.99ea
HP-8017B EMT-((Advanced)$2.99ea
HP-8018 EMT-B/HP-8019 ECA$2.99ea
1 GT-ALTERATION Alterations done by GT Seamstress-Explain EA $0.00 S0.00
Add dept left/DOH on Rt
****************************
1 GOW-70B1-LR GOW-ZED Barrier LG Reg Navy Jkt EA $138.60 $138.60
Silver FD Buttons
*********************
1 GT-ALTERATION Alterations done by GT Seamstress-Explain EA $0.00 $0.00
Add dept left sleeve only
1 DM-1611-34 Garrison Belt Plain Black/Nickel Sz 34 EA $22.25 $22.25
sz 46-52 cost$26.10ea
sz 54-60 cost$30.25ea
********#*#*##*#************
1 511-12001-019-10 511-ATAC 8 Inch Side Zip-Black-10M PR $81.19 $81.19
1 511-12018-019-9 511 ATAC 6 Boot Black 9 PR $70.70 $70.70
1 NOTES: Notes: EA $0.00 $0.00
Quotation reflects BuyBoard Contract 603-20.
Contract period 04/01/20-03/31/21.
Email BuyBoard PO's to info@buyboard.com
All returns must be authorized by GT Distributors. Interest charges on past Subtotal $578.83_
due invoices at the maximum rate allowed by law. Misc $0.00
Thank You for your Business!! Tax $0.00
Krystal Guerrero Freight $0.00
Total $578.83