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Home My WebLink AboutPR 21451: COONTRACT WITH SETEX FACILITIES & MAINTENANCE, LLC FOR INTERIOR REPAIRS AT JB MATTHEWS COMMUNITY CENTER ih GN( ort rthu�^ Timi www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: June 5, 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Chandra Alpough, Director of Parks and Recreation RE: P.R 21451 —Contract with SETEX Facilities & Maintenance, LLC for Interior Repairs at JB Matthews Community Center Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 21451 to enter into an agreement for supplemental interior repairs to the JB Mathews Community Center by SETEX Facilities & Maintenance, LLC of Beaumont, Texas, in the amount of$19,143.00. Background: There was a severe storm on May 10,2019 that caused significant damage to the roof and interior of the JB Matthews Community Center. Pursuant to Resolution 19-385, SETEX Facilities & Maintenance of Beaumont, Texas was awarded the contract to repair the damages to the roof in the amount of$35,321.53. After the roof was complete, a mold assessment was performed by Total Safety. As a result of the assessment, mold remediation was completed on the building by Inland Environments Ltd of Kingwood,Texas.The repairs that are needed to complete the inside of the building due to the remediation include repairing rotten framing in the kitchen, installing new grid ceiling and missing ceiling tiles, replacing missing sheet rock, painting the interior of the building and installing new 4"base coves.A Choice Partners Cooperative quote was received from SETEX Facilities & Maintenance of Beaumont, Texas to complete the interior work. Budget Impact: Funds are available for this purpose Account 001-1207-531.39-00. Recommendation: It is recommended that the City Council approve P.R.No. 21451 authorizing the City Manager to enter into an agreement for supplemental interior repairs to the JB Mathews Community Center by SETEX Facilities & Maintenance, LLC of Beaumont, Texas, in the amount of $19,143.00. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R.No. 21451 06/05/2020 ca RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SETEX FACILITIES & MAINTENANCE, LLC OF BEAUMONT, TEXAS THROUGH CHOICE PARTNERS COOPERATIVE CONTRACT NUMBER 15/041JN-11 FOR SUPPLEMENTAL INTERIOR REPAIRS TO THE JB MATTHEWS COMMUNITY CENTER, IN THE AMOUNT OF $19,143.00; FUNDING AVAILABLE IN ACCOUNT NO. 001- 1207-531.39-00 WHEREAS, on May 10, 2019, the JB Matthews Building roof and interior sustained damages due to a severe thunder storm; and, WHEREAS, per Resolution No. 19-385, the City Council awarded SETEX Facilities & Maintenance, LLC of Beaumont, Texas the contract to repair the damages in the amount of $35,321.53; and, WHEREAS, a mold assessment and remediation were performed on the JB Matthews Community Center; and, WHEREAS, the supplemental interior repairs that are necessary as a result of the mold assessment and remediation include repairing rotten framing in the kitchen, installing new grid ceiling and missing ceiling tiles, replacing missing sheet rock, painting the interior of the building and installing new 4"base coves; and, WHEREAS, SETEX Facilities & Maintenance, LLC of Beaumont, Texas has a cooperative contract with Choice Partners; and, WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as BuyBoard, a purchasing cooperative, as an alternative to a formal bid process; and, WHEREAS, per Resolution No. 18-445, the City entered into an interlocal agreement for cooperative purchasing with Choice Partners Purchasing Program; and, P. R. No. 21451 06/05/2020 ca NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council hereby authorizes the City Manager to enter into a contract with SETEX Facilities & Maintenance. LLC of Beaumont, Texas, through Choice Partners Contract No. 15/041JN-11 for the supplemental interior repairs for the JB Matthews Community Center in the amount of $19,143.00, in substantially the same form as attached hereto as Exhibit"A". Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2020, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES: (Mayor) Councilmembers: NOES: Thurman"Bill" Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APP" OVED AS TO FORM: -e-k Valecia R. Tizeno, City Attorney P. R. # 21451 06/05/2020 ca APPROVED AS TO ADMINISTRATION: Ron Burton City Manager • • Chandra Alpough I Director of Parks and Recreation APPROVED AS TO AVAILABILITY OF FUNDS: kc.,...„. 0 c,-19 Kandy Daniel --/6 Interim Director of Finance ttLf(-4\1 Clifton illiams, CPPB Purchasing Manager Exhibit "A" AN AGREEMENT FOR SUPPLEMENTAL INTERIOR REPAIRS TO THE JB MATTHEWS COMMUNITY CENTER BETWEEN THE CITY OF PORT ARTHUR AND SETEX FACILITIES & MAINTENANCE, LLC THIS AGREEMENT, made this day of , 2020 by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and SETEX FACILITIES & MAINTENANCE, LLC, hereinafter called "CONTRACTOR". WITNESSED: That for and in consideration of the payments, terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The CONTRACTOR will commence the work required by the Contract Documents upon Receipt of a Notice to Proceed. The work to be performed under this Contract will be completed within 30 days of commencement. 2. The CITY can terminate this contract at its convenience, which includes, but is not limited to, funding not being available in any budget cycle with ten (10) days written notice. Any terms and conditions stated in original specifications will apply to any extended periods. 3. The CONTRACTOR will perform supplemental interior repairs to the JB Matthews Community Center [740 W. Rev. Dr. Ransom Howard Street], for the City of Port Arthur as stated in the Contract Documents. 4. During the term of this Contract, the CONTRACTOR will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to perform the repairs delineated in the bid specifications. 5. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for a price not to exceed $19,143.00. 6. The CONTRACTOR will ensure that the JB Matthews Community Center is free of all debris and ready for City use once all repairs are complete. 7. The term "Contract Documents" means and includes the following: 1) Agreement 2) Quote/Specifications 3) Notice to Proceed 8. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 9. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in(2 copies) each of which shall be deemed an original on the date first above written. Signed on the day of , 2020. ATTEST CITY OF PORT ARTHUR BY Sherri Bellard, City Secretary Ronald Burton, City Manager Signed on the day of , 2020. ATTEST SETEX FACILITIES & MAINTENANCE, LLC BY Witness Print Name: Title: • SETEX FACILITIES&MAINTENANCE "Strength in Construction" Mailing Address: P.O. Box 20658 May 15, 2020 Beaumont. Texas 77720-0658 City Of Port Arthur 740 Ransom Howard 0 (409) 842-8181 Port Arthur Texas,77642 ID (409)842-2274 [Address] setex@setexconstruction.com • setexconstruction.com Project: "740 Ransom Howard Interior" Genera!Contracting Subject: "Proposal" Dear Mr. Williams Job Order Contracting We are pleased to submit our proposal utilizing our 15/041JN-11-2015 Choice Partners JOC Texas Contract based on local CCI and our coefficient of.89. Facilities Maintenance Proposal Recap: • Repair rotten framing in kitchen Commercial • Hang, Tape,Float,Texture to match all missing sheetrock • Install new R13 Batt insulation in grid ceiling • Install new ceiling tiles in main area • Prep and Paint interior of building one color Industrial • Install new 4" cove base with color Government Total Price $ 19,143.00 Healthcare Exclusions: Unforeseen items beyond specified scope listed above, overtime, and liquidated damages. Infrastructure We estimate approximately Twenty (20) working days to complete upon material delivery Corporate This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm. Once accepted this proposal turns into a lump sum contract. Please contact us at 409-842-8181 at your convenience to discuss this estimate. Education Respectfully submitted, SET acilities & Maintenance, LLC. Performing Arts Brian Shipp Project Manager Historical cc: SETEX/Cle 20-0059