HomeMy WebLinkAboutPR 21452: PURCHASE OF A TRACTOR FROM KUBOTA TRACTOR CORPORATION AND BOOM MOWER ATTACHMENT FORM ALAMO GROUP (TX) -40
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: June 8, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. No. 21452-Purchase of a Tractor from Kubota Tractor Corporation and
Boom Mower Attachment from Alamo Group (TX)
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 21452 authorizing the
purchase of a tractor from Kubota Tractor Corporation of Grapevine Texas in the amount of$60,844.12 and
boom mower attachment from Alamo Group (TX) of Seguin, Texas to help with the mowing areas for the
Parks and Recreation Department for a total amount of$132,262.42.
Background:
The Parks and Recreation Department is responsible for mowing various city properties, parks and right-of-
ways. The department currently has three boom mowers, two of which that were damaged during Hurricane
Harvey. The mowers were repaired but we still have maintenance issues with them. Purchasing this boom
mower will allow the department to continue to maintain the mowing areas in shorter amount of time which
would increase productivity.
Budget Impact:
Funds are available in the following account: 625-1801-531.93-07
Recommendation:
It is recommended that the City Council approve P.R. No. 21452 authorizing the purchase of a tractor from
Kubota Tractor Corporation of Grapevine Texas in the amount of$60,844.12 and boom mower attachment
from Alamo Group (TX) of Seguin, Texas to help with the mowing areas for the Parks and Recreation
Department for a total amount of$132,262.42.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 * Port Arthur,Texas 77641-1089 . 409.983.8182 c FAX 409.983.8294
P. R.No. 21452
6/8/2020 DG
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A TRACTOR FROM KUBOTA
TRACTOR CORPORATION OF GRAPEVINE, TEXAS IN THE AMOUNT OF $60,844.12
AND A BOOM MOWER ATTACHMENT FROM ALAMO GROUP (TX) OF SEGUIN,
TEXAS IN THE AMOUNT OF $71,418.30, FOR THE PARKS AND RECREATION
DEPARTMENT THROUGH TEXAS BUYBOARD COOPERATIVE PURCHASING
CONTRACT NUMBER 529-17, IN THE TOTAL AMOUNT OF $132,262.42; FUNDING
AVAILABLE ACCOUNT NUMBER 625-1801-531.93-07
WHEREAS, the Parks and Recreation Department is responsible for mowing various city
properties,parks and right-of-ways; and,
WHEREAS,the Parks and Recreation Department needs equipment to help with mowing areas of
the city in a shorter amount of time which will increase productivity; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its
governing body, to participate in cooperative purchasing programs, such as Texas Buyboard, as an
alternative to formal bid process; and,
WHEREAS,pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal
agreement for cooperative purchasing with Buyboard Cooperative Purchasing Program; and,
WHEREAS, Kubota Tractor Corporation of Grapevine, Texas and Alamo Group (TX) of
Seguin, Texas are part of the Buyboard cooperative purchasing program under Contract Number 529-17
and submitted a quote for a tractor in the amount of $60,844.12 (attached hereto as Exhibit "A") and
boom mower attachment in the amount of$71,418.30 (attached hereto as Exhibit"B") for a total amount
of$132,262.42; now,therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council deems it is in the best interest of the City to authorize the
purchase of a tractor from Kubota Tractor Corporation of Grapevine, Texas in the amount of$60,844.12
and boom mower attachment from Alamo Group (TX) of Seguin, Texas in the amount of$71,418.30
through Buyboard Contract Number 529-17, for the total amount of$132,262.42.
P. R. No. 21452
6/8/2020 DG
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2020, at a
Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES: (Mayor)
Councilmembers:
NOES:
Thurman "Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Val Tizeno, Esq.
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
P. R. No. 21452
6/8/2020 DG
Chandra Alpough
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
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Kandy Daniel
Interim Director of Finance
Clifton/ illiams, CPPB
Purchasing Manager
P. R. No. 21452
6/8/2020 DG
EXHIBIT A
' ,, Contract Numbers: M6S-111SHDC WEB QUOTE#1637028
�iYBoard'1 CE us97-19 Date: 5/5/2020 7:17:46 AM
' ' `•ar.-m-i'-0.'I GM-11529-17 —Customer Information—
Williams,Clifton
City of Port Arthur
clifton.will isms@portarthurtx.gov
409.983.8162 Quote Provided By
Beaumont Tractor Company,Inc.
Kyle Lee
4430 College St.
Beaumont,TX 77707
email:kyle@beaumonttractor.com
phone:4098663360
—Standard Features— —Custom Options—
M6S-111SHDC Base Price: $75,568.00
'<', h ��,* (2)REAR WHEEL WEIGHTS-2 PER SET 164 $636.00
LBS.EACH
M Series M8126A-REAR WHEEL WEIGHTS-2 PER SET 164 LBS.
M6S-111 SHDC EACH
4WD MIDSIZE UTILITY TRACTOR,ELECTRO-HYDRAULIC SHUTTLE Configured Price: $76,204.00
TRANSMISSION&CAB BUY BOARD Discount: ($16,764.88)
" EQUIPMENT IN STANDARD MACHINE&SPECIFICATIONS"' SUBTOTAL- $59.439.12
Factory Assembly: $260.00
DIESEL ENGINE TRANSMISSION Dealer Assembly: $170.00
Kubota V3800 Direct Injection 16F/16R or 32F/32R Swing Shift Plus Freight Cost: $725.00
3.8L(230 cu.In.)4 Cyl Shuttle Shift:Electric Hydraulic
EPA Tier 4 Final Compliant Main Shift:8-Speed syncronized PDI: $250.00
Common Rail Electronic Fuel Injection w/swing shift
Electronic Engine Management Range Shift:2-Speed Constant Mesh
Turbocharged Dual Speed:2-Speed power shift Total Unit Price: $60,844.12
12V 900 CCA Battery Clutch-Multi-Plate Wet
Charging Output 80 amps Cab Planetary Final Drives Quantity Ordered: 1
Hydraulic Wet Disc Brakes Final Sales Price: $60,844.12
MODEL SPECIFICATIONS
SAE Gross HP:114 FRONT AXLE
Engine Net HP:105 Hydrostatic Power Steering
Max.PTO HP:95 2WD:Steel Adjustable
4WD:Cast Iron,Bevel Gear 55 Deg
EXHAUST EMISSION CONTROL Mechanical Differential Lock Purchase Order Must Reflect
TYPE Adj.(Rim)Tread Spacing the Final Sales Price
DPF System(Diesel Particulate Filter)
SCR System FLUID CAPACITY
DEF Tank Capacity:4.2 Gal Fuel Tank Capacity:46.2 gal
Cooling System:2.5 gal
HYDRAULICS/HITCH/DRAWBAR Crankcase:2.8 gal
Hydraulics/Trans:15.8 gal To order equipment-purchase orders must be made out and
Open Center Gear Pumpreturned to:
Max.Flow @ Rated Engine Speed: Front Axle case:1.9 gal
Cab:2600 RPM Bevel Gear case:0.9 gal
Kubota Tractor Corporation
Power Steering:12.9 gpm Attn:National Accounts
Imp!.Flow:17.6 gpm INSTRUMENTS 1000 Kubota Drive
Total Flow:30.5 gpm LCD Display: Grapevine,TX 76051
shuttle position,DEF guage, or email NA.Support@kubota.com
REMOTE VALVES Clock,Travel Speed,PTO RPM, or call 817-756-1171 or fax 844-582-1581
(1)SCD(Self Canceling Detent) Hour Meter,Trip Meter,
(1)FD(Float Detent) Fuel Consumption,PM Level,RPM
Memory
3 POINT HITCH&DRAWBAR Oil Pressure
Cat II 3-point Hitch Fuel Gauge
@ Lift Points:4960 lbs Coolant Temperature
(ASAE)@ 24"Behind:3858 lbs Swing Shift H/L Digital Light Indicator
4WD Indicator
Telescoping Lower Links
Stabilizers Water Separator Ligh
Swinging Drawbar CAB
POWER TAKE OFF Tilt Steering Wheel
Live-Independent Hyd.PTO Retractable Seat belt
12V
SAE 1 3/8"Six Spline Cup-Outlet
540 rpm @ 2405 Eng.rpm Cup Holder
Coth
1000 RPM @ 2389 Eng.RPM Side Suspension Seat
Optional 540/1000 standard on Side view mirrors
2 speed PTO Model Front wiper and washer
LIGHTING SAFETY EQUIPMENT
2 Headlights-Tail lights Flip-Up PTO Shield
4 Hazard Flasher Lights wl Turn Signals Safety Start Switches
2 Grille Mounted Worklights Electric Key Shut Off
2 Cab Mounted Worklights Parking Brake
2 Rear Cab Mounted Worklights Turn Signals
SMV Sign
7-Pin Electrical Trailer Connector
SELECTED TIRES
P.R.No. 21452
6/8/2020 DG
EXHIBIT B
MLMO GROUP RX)MG'
Terrain King Quote Form
Contract XB3- Buyboard Contract#611-20-Net 30 Days TSM 140
Quoted 6/10 'Tractor Delivery End User PO#
Default Discount 0.15 Additional Discount
Bill To: 33252110 Ship To: 546463
Name CITY OF PORT ARTHUR (MANTIS) Name BEAUMONT TRACTOR COMPANY, INC
Address ATTN ACCOUNTS PAYABLE Address 4430 COLLEGE ST
Address PO BOX 1089 Address
Address PORT ARTHUR, TX 77641-1089 Address BEAUMONT,TX 77707-3908
Contact Clifton Williams Contact Kyle Lee
Phone 409-983-8160 Phone 409-790-5348
Email clifton.williamstx.gov Email kyle@ beaumonttractor.com
Invoice Delayed State 'TX (Dock Yes
Servicing Dealer: Dealer Emails:
Name Beaumont Tractor Confirm. kyle@beaumonttractor.com
Address Shipment Same
Address Invoices Same
Contact Kyle Lee Invoices Same
Email Warranty Same
Part Description List Net
30004832220 KB2200 Boom,Joystick for M6S tractors $57,878 $49,196.30
34802986190 60" Heavy Duty Rotary, Blade Bar, Head Swivel $17,880 $15,198.00
30002985029 Factory Mounting $8,264 $7,024.00
30002997655 Joystick Controlled, M6S-111 Tractors $0 $0.00
30002999498 M6S-111SHDC, 340/70R28 and 460/75R38 R14 tires $0 $0.00
30000888179 Freight Prepaid and Allow -$1,326 $0.00
Note Non-Std Comm Total $71,418.30
Dealer Signature Date
1)The acceptance of this form is not firm until credit is approved and purchase order is accepted by Terrain King in Seguin,TX
2)No purchase order will be accepted for a machine with less than full standard or optional safety equipment.
3)Approximate shipping and/or delivery dates can be confirmed only by Terrain King in Seguin Texas and delivery is sometimes subject to change due to
conditions beyond the control of Terrain King
4)This sales order and quote form is subject to the Terms and Condition contained on page 3 of the form. If you did not receive page 2 containing the Terms
and Conditions,please contact seller so that we may send them to you.
5)This sales order and quote form expressly limits acceptance to the terms of this offer and seller hereby objects to any different or additional terms
contained in any response to this sales order"e form by the buyer,including the buyers purchase order.
Terms&Conditions
This form must be signed unless submitting a signed PO from any Governmental Entity
ALTERATION OF TERMS AND CONDITIONS NOT PERMITTED.This Sales Order and Quote Form("Quote")constitutes an offer by Terrain King
("Seller")to the buying party named on page 1 of this Quote("Buyer")for the sale of products set forth in the Quote.The offer made in this
Quote by Seller is subject to the terms and conditions set forth below.Buyer may accept this offer by providing Seller with an official purchase
order or other written confirmation citing the quotation number on page 1.Seller's acceptance of Buyer's order,and Seller's offer,is expressly
conditioned on Buyer's agreement to these Terms and Conditions.Seller objects to and rejects any conflicting or additional terms and
conditions proposed by Buyer in any form whatsoever.Seller expressly rejects any provisions that dictate that Buyer's terms control or any
additional or different provisions in Buyer's electronic business portal.Buyer's acceptance of items described in the accompanying Quote sold
hereunder will manifest Buyer's consent to these Terms and Conditions.If Buyer requests shipment based on telephone or purchase order,
Buyer does so with the understanding that these Terms and Conditions apply.No variation,addition,termination,or waiver of any term or
condition will be binding on Seller unless in writing and signed by Seller's duly authorized representative.Seller's failure to object to any
provision or terms from Buyer will not be a waiver or amendment of any of the provisions of these Terms and Conditions.
ACCEPTANCE.ACCEPTANCE OF THIS QUOTE MEANS THAT BUYER HAS FULLY ACCEPTED AND UNDERSTANDS THE TERMS&CONDITIONS SET
FORTH IN THIS QUOTE.ANY DIFFERENT OR ADDITIONAL TERMS FROM THOSE SET FORTH IN THIS QUOTE SHALL BE VOID.This Quote
automatically expires ninety(90)calendar days from the date issued unless sooner terminated by notice.
DELIVERY.Unless otherwise agreed to in writing,delivery of equipment shall be made F.O.B.place of shipment and delivery of equipment to a
carrier at any of Seller's plants or such other shipping points as Seller may designate shall constitute delivery to Buyer;and regardless of freight
payment,title and all risk of loss or damages in transit shall pass to Buyer at that time.Great care is taken in packing the Seller's equipment.
Seller cannot be held responsible for breakage after having received"in good order"receipts from the transportation company.All claims for
loss and damage must be made by Buyer to the carrier.Claims for shortages or other errors must be made in writing to Seller within 30 days
after receipt of shipment,and failure to give such notice shall constitute unqualified acceptance and a waiver of all such claims by Buyer.
Method and route of shipment will be at the discretion of Seller unless Buyer shall specify otherwise,and any additional expenses of the
method or route of shipment specified by Buyer shall be borne by Buyer.Seller reserves the right to make delivery in Installments,unless
otherwise expressly stipulated in the contract for sale and all such installments,when separately invoiced,shall be paid for when due per
invoice without regard to subsequent deliveries.Delay in delivery of any installment shall not relieve Buyer of its obligations to accept
remaining deliveries.Seller shall not be liable for any damage as a result of any delay due to any cause beyond the Seller's reasonable control,
including without limitation,an act of God;act of Buyer,embargo or other governmental act,regulation or request;fire;accident;strike;slow
down;war;riot;delay in transportation;or inability to obtain necessary labor,materials or manufacturing facilities.In the event of any such
delay,the date of delivery shall be extended for a period equal to the time lost by reason of the delay.
TAXES AND OTHER CHARGES.Any manufacturer's tax,retailer's occupation tax,use tax,sales tax,excise tax,duty,custom,inspection or testing
fee,or other tax,fee or charge of any nature whatsoever,imposed by any governmental authority,on or measured by any transaction between
the Seller and Buyer,shall be paid by Buyer in addition to the prices quoted or invoiced.In the event Seller shall be required to pay any such tax,
fee or charge,Buyer shall reimburse Seller therefore,or,in lieu of such payment,Buyer shall provide Seller at the time the order is submitted,
with an exemption certificate of other document acceptable to the authority imposing the same.
WARRANTIES.Seller warrants for one year from the purchase date to the original non-commercial,governmental,or municipal purchaser and
warrants for six months to the original commercial or industrial purchaser that the goods purchased are free from defects in material or
workmanship.Seller will replace for Buyer any part or parts found,upon examination at one of its factories,to be defective under normal use
and service due to defects in material or workmanship.This limited warranty does not apply to any part of the goods which has been subjected
to improper or abnormal use,negligence,alteration,modification,or accident,damaged due to lack of maintenance or use of wrong fuel,oil,or
lubricants,or which has served its normal life.This limited warranty does not apply to any part of any internal combustion engine or
expendable items such as blades,shields,or guards except as specifically found in your Operator's Manual.Except as provided herein,no
employee,agent,Dealer,or other person is authorized to give any warranties of any nature on behalf of Seller.If after examining the goods
and/or parts in question,Seller finds them to be defective under normal use and service due to defects in material or workmanship,Seller will:
(a)repair or replace the defective goods or part(s)or(b)reimburse Buyer for the cost of the part(s)and reasonable labor charges(as
determined by Seller)if Buyer paid for the repair and/or replacement prior to the final determination of applicability of the warranty by Seller.
The choice of remedy shall belong to Seller.Buyer is responsible for any labor charges exceeding a reasonable amount as determined by Seller
and for returning the goods to Seller,whether or not the claim is approved.Buyer is responsible for the transportation cost for the goods or
part(s)to the designated factory.
LIMITATION OF LIABILITY.SELLER DISCLAIMS ANY EXPRESS(EXCEPT AS SET FORTH HEREIN)AND IMPLIED WARRANTIES WITH RESPECT TO THE
GOODS INCLUDING,BUT NOT LIMITED TO,MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.SELLER MAKES NO WARRANTY AS TO
THE DESIGN,CAPABILITY,CAPACITY,OR SUITABILITY FOR USE OF THE GOODS.EXCEPT AS PROVIDED HEREIN,SELLER SHALL HAVE NO LIABILITY
OR RESPONSIBILITY TO BUYER ANY OTHER PERSON OR ENTITY WITH RESPECT TO ANY LIABILITY,LOSS,OR DAMAGE CAUSED OR ALLEGED TO BE
CAUSED DIRECTLY OR INDIRECTLY BY THE GOODS INCLUDING,BUT NOT LIMITED TO,ANY INDIRECT,SPECIAL,CONSEQUENTIAL,OR INCIDENTAL
DAMAGES RESULTING FROM THE USE OR OPERATION OF THE GOODS OR ANY BREACH OF THIS WARRANTY.NOT WITHSTANDING THE ABOVE
LIMITATIONS AND WARRANTIES,SELLER'S LIABILITY HEREUNDER FOR DAMAGES INCURRED BY BUYER OR OTHERS SHALL NOT EXCEED THE
PRICE OF THE GOODS.NO ACTION ARISING OUT OF ANY CLAIMED BREACH OF THIS WARRANTY OR TRANSACTIONS UNDER THIS WARRANTY
MAY BE BROUGHT MORE THAN TWO(2)YEARS AFTER THE CAUSE OF ACTION HAS OCCURRED.
ASSIGNMENT.Neither party may assign or transfer this Quote or any interest therein without the written consent of the other party,except
that Seller may assign this Quote and its interest therein to any affiliated corporation,or to any corporation succeeding to Seller's business
without the consent of Buyer.
LAW.This Quote shall be construed according to the laws of the State of Texas,exclusive of conflicts of laws principles.Venue shall be in
Guadalupe County,Texas.
Dealer Signature Date