HomeMy WebLinkAboutPR 21409: 8TH AVENUE IMPROVEMENT PROJECT FOR 32ND ST. TO THE DEADEND, CHANGE ORDER NO. 2 \ • ii
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INTEROFFICE MEMORAN DUM
Date: June 12, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano,P.E.,Public Works Director
RE: P.R.21409: 8th Avenue Improvement Project from 32nd Street to the Deadend- Change Order No.
2 for the approval of 215 additional days. Project No.: STIP 11.
Introduction:
The intent of this Agenda Item is to authorize the City Manager to execute Change Order No.2 which adds 207 days
to the completion date for the 8th Avenue Improvement Project from 321'd Street to the Deadend. The new completion
date changes from February 6,2020 to the new completion date of August 31,2020.
Background:
Pursuant to Resolution No. 19-129,Excavation&Construction,LLC of Port Arthur,Texas was awarded the project
for the 8th Avenue Project from 32nd Street to the Deadend. Change Order No. 1 was approved by Council under
Resolution No.20-025 that increased the original contract amount of$881,393.50 by$23,092.00 to the new contract
amount of$904,485.50 for the modification of an existing junction box, installation of concrete storm grates and the
relocation of meters. Change Order No. 2 is being submitted to increase the number of calendar days by 207 days
changing the completion date from February 6, 2020 to the new completion date of August 31,2020.
Budget Impact:
Change Order No. 2 has no budgetary impact on funds in the Capital Improvement Account for the Street
Maintenance and Repair,Account No. 307-1601-591.86-00. Project No. STIP11.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 21409 with Excavation & Construction,
LLC of Port Arthur, Texas authorizing the City Manager to execute Change Order No. 2 to increase the number of
calendar days by 207 days to the new completion date of August 31,2020.
"Remember,we are here to serve the Citizens of Port Arthur"
444 411'Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PR No. 21409
6/12/20 mje
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 2 TO THE CONTRACT BETWEEN
THE CITY OF PORT ARTHUR AND EXCAVATION &
CONSTRUCTION, LLC OF PORT ARTHUR, TEXAS FOR THE 8TH
AVENUE IMPROVEMENT PROJECT FROM 32ND STREET TO THE
DEAD-END FOR A TIME EXTENSION INCREASING THE TIME
OF COMPLETION BY 207 CALENDAR DAYS TO A NEW
COMPLETION DATE OF AUGUST 31, 2020. THERE IS NO
BUDGETARY IMPACT TO THE CAPITAL IMPROVEMENTS
STREET ACCOUNT NO. 307-1601-591.86-00. PROJECT NO.
ST1P11.
WHEREAS, pursuant to Resolution No. 19-129, the City of Port Arthur City Council
awarded a contract for the 8"h Avenue Improvement Project from 32nc' Street to the Dead-
end to Excavation & Construction, LLC of Port Arthur, Texas with a projected budgetary
impact of $881,393.50 and a term of 241 calendar days; and,
WHEREAS, pursuant to Resolution No. 20-025 Change Order No. 1 submitted by
Excavation & Construction, LLC of Port Arthur, Texas was approved by the City of Port
Arthur City Council for the modification of an existing junction box, installation of concrete
storm grates and the relocation of meters that increased the contract amount by
$23,092.00 from the original contract amount of$881,393.50 to the new contract amount
of $904,485.50; and,
WHEREAS, Change Order No. 2 is being submitted by Excavation & Construction,
LLC of Port Arthur, Texas for the addition of 207 calendar days changing the time of
completion date from February 6, 2020 to August 31, 2020 with no budgetary impact.
See Exhibit A; and,
PR No. 21409
6/12/20 mje
Page 2 of 3
WHEREAS, approval of Change Order No. 2 is herein deemed an appropriate
action; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, Change Order No. 2 is herein approved and the City Manager is authorized
to execute said Change Order No. 2 to the contract between the City of Port Arthur and
Excavation & Construction of Port Arthur, Texas, in substantially the same form as
attached hereto as Exhibit "A"; and
THAT, Change Order No. 2, submitted by Excavation & Construction, LLC of Port
Arthur, Texas will extend the time of completion an additional 207 calendar days to the
new time of completion of August 31, 2020; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
PR No.21409
6/12/20 mje
Page 3 of 3
Thurman "Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Tizeno Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
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Kandy Dani, I
Interim Director of Finance
Alberto Elefano, P.E.
Director of Public Works
(44P/e/
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
REQUEST FOR EXTENSION OF TIME DUE TO WEATHER OR SUPPLIES
CITY OF PORT ARTHUR
DATE: June 11 , 2020
MONTH OF: ,20
CITY of PORT ARTHUR,TEXAS
WATER UTILITIES DEPARTMENT
P.O.BOX 1089
CITY of PORT ARTHUR, TEXAS 77641-1089
ATTENTION: Public Works Department
Gentlemen:
We request extension of completion time on our Contract due to the days of work lost as
specified(list dates actually lost: do not include days not normally worked such as Saturdays,
Sundays, or holidays):
Dates Lost: June 10, 2019—October 14, 2019
November 19,2019—February 14,2020
Days Lost( 148 )/ 5 x 7 = 207 Calendar Days Requested
Reasons for Request:
The contractor was unable to begin construction at the date specified by the Notice to
Proceed due to the need for Entergy&AT&T to relocate their existing power poles and lines to
new locations per the plan set. The old locations of the power poles made it impossible to
excavate the ditches and therefore impossible to install the roadway since the old poles fell in the
center of the alignment for the new ditch.
• After several months of waiting on Entergy to begin moving the power poles the
contractor decided to install the water line,which was the only construction activity that
could be performed at the time. Water line installation began on Oct. 15th.
• Water line installation was completed on Nov. 18t. However, once completed all
construction activities stopped due to the continued obstruction of power poles.
• Entergy fmished installing the new power poles around Dec. 13th,but the old power poles
had not been removed because they were still in use by AT&T. AT&T will not begin
removing their lines until Entergy fmishes with its lines. Ultimately AT&T moved all
their lines and the old power poles were all removed as of Jan. 17t.
• Constructions activities resumed on Feb. 15t after the execution of Change Order No. 1,
which allowed the contractor to move the water meters which were also obstructing the
alignment of the new ditch.
Contractor: Excavati &Construction, LLC
By: 6,p4a.
CPA Federally Funded
Approved for extension of calendar days.
Disapproved.
Date: , 20CITY OF CITY OF PORT ARTHUR, TEXAS
BY:
City Manager
Distribution by City
Original: Public Works Engineering
Cc: Engineer
Contractor
CPA Federally Funded