HomeMy WebLinkAboutPR 21438: EXTEND ARCENEAUX, WILSON & COLE, LLC CONTRACT urt rthur
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INTEROFFICE MEMORANDUM
Date: June 10, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Donald Stanton, Interim Director of Water Utilities
RE: PR 21438 —Extend Arceneaux, Wilson& Cole, LLC Contract
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to extend the
contract with Arceneaux, Wilson & Cole, LLC of Port Arthur, Texas. This extension of the
contract with Arceneaux, Wilson& Cole, LLC is for eighteen (18) months in order to encompass
the construction phase as well as the support for FEMA reimbursement. Arceneaux, Wilson &
Cole, LLC is not requesting any additional compensation.
Background:
Pursuant to Resolution Number 19-309, Arceneaux, Wilson & Cole, LLC of Port Arthur, Texas
was awarded the contract for design and construction phase services for the remediation and
mitigation of all lift stations damaged by Tropical Storm Harvey.
Budget Impact:
This is a zero budget impact resolution.
Recommendation:
It is recommended that City Council approve PR 21438, allowing City to extend the contract
with Arceneaux, Wilson & Cole, LLC in a zero total amount.
"Remember,we are here to serve the Citizens of Port Arthur"
P. R. No. 21438
6/10/20 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND
THE CONTRACT FOR THE DESIGN AND CONSTRUCTION PHASES
FOR TWELVE(12) LIFT STATIONS DAMAGED BY TROPICAL STORM
HARVEY WITH ARCENEAUX, WILSON & COLE, LLC, OF PORT
ARTHUR, TEXAS, BY CORRECTING THE OMITTED AMOUNT OF
TIME BY 365 DAYS FOR THE CONSTRUCTION PHASE PLUS AN
ADDITIONAL 180 DAYS TO EXTEND THE PROJECT CONSTRUCTION
WITH A NEW CONTRACT COMPLETION DATE OF DECEMBER 31,
2021,AT NO ADDITIONAL COST
WHEREAS, pursuant to Resolution Number 19-309, Arceneaux, Wilson& Cole, LLC of
Port Arthur, Texas was awarded the contract for the design and construction phases for all lift
stations damaged by Tropical Storm Harvey; and,
WHEREAS,the original contract submitted by Arceneaux, Wilson& Cole, LLC to the
City of Port Arthur mistakenly omitted the time of performance for the construction phase; and,
WHEREAS, during the course of the design phase of the contract, Arceneaux, Wilson &
Cole, LLC recommended to extend the project construction duration an additional 6-months for a
total time frame of 545 days; and,
WHEREAS, this additional time will provide a buffer for administrative tasks that may
arise due the funding agency (FEMA); and,
WHEREAS,Arceneaux, Wilson and Cole,LLC still anticipates the construction period to
be approximately 270 days; and,
WHEREAS,the project closeout may take a little longer to complete than the current 365
day construction phase; and,
WHEREAS, the Utilities Department recommends amending the original contract to
accomplish this work with no change in contract amount.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
P. R. No. 21438
6/10/20 bw
Page 2 of 3
THAT, the City Manager of the City of Port Arthur is hereby authorized to amend the
contract with Arceneaux Wilson & Cole, LLC correcting the omitted days for the construction
phase and extending the total contract time by 180 days with a new contract completion date of
December 31, 2021 to encompass the construction phase as well as provide support during the
time for reimbursement from FEMA; and,
THAT,this project is not increasing in cost by the passage of this resolution; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2020
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor •
Councilmembers:
NOES:
Thurman "Bill" Bartie
Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Ronald Burton
City Secretary City Manager
Donnie Stanton
Interim Director of Utility Operations
APPROVED AS TO FORM:
Valecia Tizeno
City Attorney
P. R. No. 21438
6/10/20 bw
Page 3 of 3
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Ute c t.��
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Kandy Daniel
Interim Director of Finance
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Clifton Williams, CPPB
Purchasing Manager
CONTRACTOR SIGNATURE:
Joe Wilson
Arceneaux Wilson& Cole, LLC